Senior Project Accountant

ACDI/VOCA
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Aug 23

Position description

The Senior Project Accountant will provide accounting and financial compliance support to ACDI/VOCA field accounting and HQ project teams. The position will closely interact with HQ based project teams and field office accounting teams. The position requires accounting analysis, development and maintenance of various accounting reports, ensuring accuracy of general ledger transactions, and other accounting matters. Under the direction of the Director of Project Accounting, the Senior Project Accountant provides end to end support and monitors field office operations to ensure that field offices are following internal control procedures established by ACDI/VOCA.

• Financial Reporting and field office support (country portfolio – Medium complexity but might have large budgetary value): Review general ledger transactions received from field office to identify deviations from procedures described in the Field Financial Manual/Process Guidelines and work with field office accounting staff on corrections. Perform monthly review of field office financial documents and timesheets for completeness and audit readiness. Ensure financial documents are uploaded to SharePoint. Monitor project prepaid and accrual transactions to ensure timely posting of costs. Review, analyze and follow up with field offices on all balance sheet account reconciliations and outstanding accounts receivable (employee, volunteers, consultants, sub-recipients). Analyze and follow up with field offices on inter/intra company transactions. Record expat allowance allocation in Agresso based on LOE. Review field office severance, vacation and other benefit accrual journal entries. Monitor field office bank accounts. Prepare independent field office bank reconciliations. Prepare monetization and commodity journal entries and related analysis, as needed. Review FO generated costs share documents and entries. Set up field office QuickBooks and other financial systems. Travel to the field office for start-ups, close outs, and/or to train field office accountants. Review and/or approve project related cash advance, travel expense reports, and procurement invoices. Prepare project monthly field expense variance analysis and financial compliance snapshot reports.

• Sub-recipient: Review sub-recipient/contractor’s payment requests and invoices. Review sub-recipient/contractor’s financial reports and supporting documents to ensure cost allowability and adherence to agreement terms and requirements.

• Other Duties: Maintain various projects trackers and analysis. Reconcile and close out project balance sheet accounts upon project completion. Assist with the annual audit process by preparing account analysis, audit schedules and other requested client assistance. Coordinate with field offices for collection of field office audit samples. Assist with donor audits by preparing audit samples and schedules. Make recommendations and assist in implementing system improvements. Respond to requests for information and assistance. Attend departmental and project planning/review (kick off, JSR, startup, close out) meetings. Travel overseas once quarterly on average. Perform other tasks relevant to the nature of the position.

Minimum qualifications include a Bachelor's (preferably Master's) degree in accounting from an accredited institution or its equivalent in training and experience. Minimum 3 to 6 years of accounting experience to include account reconciliation and General Ledger analysis. Knowledge of USG regulations (i.e. 2CFR 200, FTR, Sub-recipient monitoring, contract management) and GAAP. Experience working with international US NGO supporting complex programs with multi sites, partners, and funders. Ability to multitask, work under tight deadlines, and in a fast-paced environment. Self-starter, ability to work with minimal supervision, and ability to manage priorities and workflow. Excellent communication, skills required. Strong verbal and written communication skills in English are required. Fluency in a foreign language preferred (i.e. French, Russian, Afghani, Urdu, or Farsi). Ability and willingness to travel internationally on short notice. Experience with multi-media applications, Accounting Software packages (QuickBooks), Power Point, Excel, and other Microsoft programs. Knowledge of Agresso Business World is a plus. Good interpersonal skills and ability to work across diverse cultures and personalities. Ability to work independently and as part of a team in a fast-paced environment. Strong analytical, organizational, research, and problem-solving skills. Proven customer service and relationship-building skills. Solution oriented. Commitment to excellence and high standards. Dependability and a strong work ethic are essential.

While the requirements listed above are representative of the knowledge, skills, and/or ability required; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application instructions

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