USPSC Systems and Capacity Building Unit Lead

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Sep-24-2019
  • Posted
    Aug 30

Position description

SOLICITATION NUMBER:          720FDA19B00066

                                                ISSUANCE DATE:                          August 30, 2019

CLOSING DATE AND TIME:      September 24, 2019       

                                                            12:00 P.M Eastern Time  

 

Dear Prospective Offerors:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Systems and Capacity Building Unit Lead under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

 

  1. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

 

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

                                                            Sincerely,

                                                           

                                                            Renee Newton

                                                            Contracting Officer

 

DUTIES AND RESPONSIBILITIES

 

The Systems and Capacity Building Unit Lead will:

  • Oversee and manage the day-to-day operations of the Systems and Capacity Building Unit, including the delegation of assignments and supervision of unit staff members; 
  • Provide expert advice on the development of systems and processes to control inherent management vulnerabilities that emanate from implementing new initiatives, such as establishing new field and DART offices, or deploying field humanitarian personnel.  Ensure that risks are minimized and that basic management principles and internal controls are reflected in operations;
  • Oversee the development of standard operating procedures and toolkits to enable OAT staff to more efficiently and effectively support its customers;
  • Develop and enhance onboarding tools and resources for the team;
  • Develop and maintain an online resource portal that serves as a central collection site for reference materials and a forum to provide information to field and SRG staff; 
  • Oversee the design and implementation of systems and processes that enhance the operational efficiency and effectiveness of the administrative response positions, including the development of handbooks and toolkits;
  • Design and facilitate training sessions for team staff and for other internal customers as needed;
  • Facilitate the Responsible Unit Position Task Book process for the Administrative Coordinator/Officer positions to ensure a cadre of qualified AC/AOs;
  • Review actions for leadership clearance and/or approval;
  • Support staff recruitment, on-boarding and staff orientation for positions across the office;
  • As a core member of OAT leadership, provide relevant and timely feedback and recommendations to leadership to help facilitate discussion and decision-making on new initiatives and issues for the purpose of determining the priorities, strategies and the direction of the team’s operations;
  • Serve on RMTs, which provide services and support to DARTs deployed in response to disasters.  The duties on RMTs will be varied;
  • Serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time; and
  • As needed, may serve on temporary details within the office to meet operational needs during staffing shortages, not to exceed six months.  Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

 

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the Overseas Administration Team Lead or his/her designee.

 

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change. 

 

10.  PHYSICAL DEMANDS

 

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

11.  WORK ENVIRONMENT

 

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

 

12.  START DATE:  Immediately, once necessary clearances are obtained.

 

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

Bachelor’s degree and a minimum  of nine (9) years of relevant experience in public or business administration, management, or international relations, including experience in financial management and budget formulation for personnel or office operations; procurement or office space planning; and customer service. Experience must include at least two (2) years of work in administrative operations overseas or work in support of international programs.

OR

Master’s degree and a minimum of seven (7) years of relevant experience in public or business administration, management, or international relations, including experience in financial management and budget formulation for personnel or office operations; procurement or office space planning; and customer service. Experience must include at least two (2) years of work in administrative operations overseas or work in support of international programs.

Application instructions

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.
  2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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