Operations Coordinator

Global Impact Investing Network
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Aug 30

Position description

The ideal candidate will thrive in a highly engaged and fast-paced office environment. S/he must be personable, with excellent organizational skills, multi-tasking abilities, and attention to detail. The Operations Coordinator will report to the Technology & Operations Senior Manager.

Responsibilities:

• Administrative support to Finance and Administration Director

o Schedule meetings and manage calendars

o Prepare and submit expense reports

o Manage correspondence and approvals for contracts and other key operations documents

• General office administrative and technology support 

o Front desk reception as needed, respond to telephone and email inquiries, register and greet visitors

o Select, purchase and monitor the use of supplies

o Manage online Career Center for impact investing jobs

o Assist with printer, copier, and conference room technology

o Maintain good repair, order and cleanliness of the conference rooms, pantry, reception area, and other common areas as needed, liaising with outsourced cleaning service.

• Be an active member of the Operations Team, participating in weekly meetings and special projects, and providing back-up support to other team members as needed

• Other duties as needed

Qualifications

The ideal candidate will thrive in a highly engaged and fast-paced office environment. S/he must be personable, with excellent organizational skills, multi-tasking abilities, and attention to detail. The Operations Coordinator will report to the Technology & Operations Senior Manager.

Responsibilities:

• Administrative support to Finance and Administration Director

o Schedule meetings and manage calendars

o Prepare and submit expense reports

o Manage correspondence and approvals for contracts and other key operations documents

• General office administrative and technology support 

o Front desk reception as needed, respond to telephone and email inquiries, register and greet visitors

o Select, purchase and monitor the use of supplies

o Manage online Career Center for impact investing jobs

o Assist with printer, copier, and conference room technology

o Maintain good repair, order and cleanliness of the conference rooms, pantry, reception area, and other common areas as needed, liaising with outsourced cleaning service.

• Be an active member of the Operations Team, participating in weekly meetings and special projects, and providing back-up support to other team members as needed

• Other duties as needed

Qualifications:

• 2+ years administration experience in a fast-paced office

• Ability to interact effectively with staff members at all levels of the organization

• Proven ability to collaborate work independently as well as with a team

• Exceptional judgment

• Excellent written and verbal skills

• Strong organizational skills, with high attention to detail

• Natural curiosity and a willingness to learn new skills and design new solutions

• Working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

• Working knowledge of Salesforce desired

• Proficiency or high comfort-level with new software and technology preferred

Application instructions

Email cover letter and CV to Human Resources at [email protected] State “Operations Coordinator_ [First Name] [Last Name]” in the subject line of your email. Applications will be reviewed on a rolling basis so we strongly encourage early applications. Selected candidates will be contacted for interviews.

No phone calls please. Only qualified candidates will be contacted. The GIIN is an Equal Opportunity Employer.

Please be sure to indicate that you saw this position on Globaljobs.org

 

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