The Associate Director for Proposal Pricing provides leadership for the cost proposal development function of new business development, assisting the agency to secure large-scale, multi-million dollar grant and contract funding from USAID and other institutional donors. This position will sit on the Proposal Pricing Team within the New Business Development (NBD) unit of the Portfolio Growth & Performance department. The position will interact most closely with Proposal Managers, Technical Leads, Award Managers, Finance Managers and consortium partners in both the U.S. and in the field.
What You’ll Be Doing (Essential Duties)
Cost Proposal Development (60%)
Lead, support or review cost proposals while working with staff in Country Offices and technical teams in the home office. This will include:
- Serve as full-time member on proposal teams;
- Review and analyze solicitation documents;
- Create and outline cost and price strategy in collaboration with Proposal Manager;
- Develop complex Microsoft Excel-based budget templates, Microsoft Word-based budget narratives, and partner instructions/guidance;
- Negotiate budget matters with consortium partners to produce a compliant cost proposal;
- Produce cost proposal volume for donor submission.
Tools and Templates (20%)
Create or update current tools and templates and identify the need for new tools, templates and guidance for cost proposal development for U.S. Government (USG) proposals (for both Cooperative Agreements and Contracts). This will include:
- Execute technical updates to resources based on a monthly and quarterly review schedule;
- Support continuous improvement of Proposal Pricing Team’s tools and templates (identify need for revision/overhaul or creation of new solutions as business practices evolve);
- Troubleshoot and support end-user issues with use and application of tools and templates.
Knowledge Management and Learning (20%)
Participate in the execution of the NBD Learning Strategy, which is a learning and training plan to develop and enhance core business development competencies. This will include:
- Create and adapt content for the “Developing a Compliant Cost Proposal” curriculum;
- Deliver trainings through a variety of modalities (in-person instructor-led trainings, virtual instructor-led trainings, mentoring and coaching, job aids, and on-the-job learning).
- Bachelor’s Degree or relevant equivalent experience
- 5-7 years of related work experience
- Experience in preparing cost/business proposals, especially in response to USAID grant and contract solicitations.
- Advanced proficiency in and knowledge of budget development in Microsoft Excel.
- Knowledge of pertinent US government regulations, trends and practices, including OMB Circulars, FAR and AIDAR.
- Experience and familiarity with industry-standard proposal development/project design process
- Experience working and negotiating with international and local consortium partners.
- Delivering training and capacity building in cross-cultural environments.
- Ability to handle multiple tasks simultaneously with accuracy and attention to detail, and work under pressure with flexibility for competing/evolving priorities
- Must be comfortable working in a fast-paced and intense, deadline driven work environment.
- Excellent written/verbal English as well as communication skills required.
- Proven interpersonal skills and ability to work successfully as part of a cross-cultural team.
- Ability and willingness to travel internationally 10-25% of the time, often on short notice (1 week).
- Experience with a non-profit organization or government contractor in the international development arena.
- Foreign language skills (especially French) preferred.
- Experience working with other institutional, multi-lateral, corporate and foundation donors.
- Ability to create and write macros and/or VBA code.
What’s In It for You (Keep)
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special! (Keep)
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – Early release at 1:30 pm on selected Fridays during the summer months.
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Lunch and Learn information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service
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