USPSC Disaster Operations Advisor (DOA) (Multiple Positions)

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career / Advanced
  • Apply by
    Jan-14-2020
  • Posted
    Oct 22

Position description

SOLICITATION NUMBER:          720FDA19B00117                         

ISSUANCE DATE:                          October 22, 2019

CLOSING DATE AND TIME:      January 14, 2020, 12:00 P.M. Eastern Time                              

 

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Disaster Operations Advisor (DOA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

                                                           

Renee Newton

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the Team Leaders or Senior Regional Advisor of the assigned region, the DOA will manage complex and high profile responses, build and retain staff capacity, and fill critical leadership requirements within the office. The DOA will lead, manage, or support OFDA portfolios that require significant USG policy engagement and humanitarian program management. DOAs can expect to move between portfolios in DC and in the field depending on the changing nature of OFDA’s humanitarian engagement in specific crises. The DOA will work in close collaboration with a program team that may include Senior Regional Advisors, Regional Advisors, Senior Humanitarian Advisors, Program Officers, Field Monitors, Disaster Operation Specialists, and /or Program Assistants, depending on the portfolio assigned. A significant amount of travel will be required as outlined below. The DOA will perform the following functions:

Leadership:

  • Serve in leadership positions such as Regional Advisor, Senior Humanitarian Advisor, or DART Team Leader or Deputy Team Leader on field-based response teams for up to 90 days at a time.
  • Serve in leadership positions such as Team Leader, Deputy Team Leader, or RMT Response Manager or Deputy Manager on headquarters-based response teams for extended periods of time, up to one year.
  • Adhere to Africa Division and OFDA personnel management expectations by managing teams effectively, providing feedback, and ensuring staff well-being.
  • Provide training and mentoring to Disaster Operations Specialists and Program Assistants on the portfolio management, representation, and contextual specialty functional areas outlined below.
  • Participate, as assigned, in a wide range of office-wide policy, process, and strategic initiatives to ensure Africa Division priorities and operating realities are reflected in outcomes. Actively solicit and consolidate feedback from the division on these initiatives and work with the Africa Division Director, Team Leaders, and Deputy Team Leaders to identify the division’s strategic interests and to find creative ways to find solutions that are beneficial to the division as well as the office. Ensure the division is regularly updated on the progress of these initiatives.

Representation:        

  • Represent OFDA at senior levels within the USG and with other humanitarian stakeholders to address humanitarian concerns and priorities from the OFDA perspective through oral and written briefings, through coordination and policy development meetings to include the following:
    • Meetings with individual and groups of implementing partners and other humanitarian actors, including Humanitarian Country Teams, Donor Working Groups, NGO fora, etc. to discuss programmatic priorities, objectives, progress, results, and challenges;
    • Discussions, meetings, and papers informing USG foreign policy in areas with humanitarian concerns or impacts;
    • Participation in USG Interagency forums on humanitarian issues; and
    • Supporting/leading coordination mechanisms with the DCHA bureau and USAID.
  • Provide representation support outlined above when assigned in a leadership role on a response team in DC or in the field and provide ad-hoc representational support for the Africa Division as needed.

Portfolio Management:

  • Acquire and maintain subject-matter expertise in OFDA’s award making, managing, and monitoring policies and processes.
  • Directly manage complex humanitarian award portfolios, manage and mentor staff managing award portfolios, and/or provide guidance on portfolio management, as needed, to include:
    • Maintain Agreement Officer Representative (AOR) certification and a current understanding of OFDA’s implementation of federal, agency, and office-level acquisition and assistance regulations and policies;
    • Work with implementing organizations on project proposals submitted for OFDA funding to ensure proposals meet OFDA’s program objectives and grant guidelines;
    • Prepare all documentation to obtain timely grant project approval. This will involve properly inputting data to various information management systems;
    • Ensure AOR functions are properly carried out;
    • Track program reports from grantees and ensure reports are received in a timely manner; review program reports to ensure that program objectives have been achieved; collate input from report for feedback to grantee, and share reports with regional team members, as appropriate;
    • Upon completion of programs, close out awards according to Agency policies, identifying funds for de-obligation and/or equipment for disposition; and
    • Expedite the flow of programmatic and other documents through the clearance process. 
  • Provide regional support as needed to OFDA field operations to include the making, managing, and monitoring of OFDA programs, performing of assessments, strategy development, and providing general field office coverage.
  • Assist the ECA and SWAN Team Leaders and Senior Regional Advisors in managing the strategy development process for the region, monitoring program funding and implementation against established strategies, and actively participating in strategy-related activities for the region.
  • Serve as a resource for program-related planning efforts such as event and scenario- based contingency planning; budget development and planning, and ad-hoc program strategy development.

Contextual Specialty:

  • Develop and maintain knowledge of the key humanitarian and disaster risk reduction issues associated with assigned responses.
  • Maintain an in-depth understanding of political, humanitarian, organizational, and stakeholder interests specific to the assigned region or portfolio of responsibility.
  • Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
  • Assist in identifying humanitarian issues, priorities, lessons learned, and opportunities in the area of responsibility and apply them to program strategy development and implementation.
  • Prepare and/or provide substantive assistance in the preparation of regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries.

General Duties:

  • Serve in leadership, planning, or program positions on response teams, assessment teams, or provide coverage for field offices. Field travel required at approximately 50% time with individual deployments of up to 90 days.
  • Sign-up for and serve as needed, on Washington-based RMTs, and field-based DARTs. The duties on DARTs and RMTs will vary.
  • As needed, may serve on temporary detail across the office, not to exceed six months. Duties performed while on detail will be aligned with the receiving Team’s existing duties and responsibilities and based on a clearly defined scope of work provided.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the Lead DOA, Division Director or his/her designee.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions.  The USPSC independently plans, designs and carries out programs, projects, studies or other work.  Results are considered authoritative and are normally accepted without significant change. 

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

 

Qualifications

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, and disaster management) and at least nine (9) years of relevant work experience with the USG, Private Voluntary Organization (PVO)/NGO, IO or UN Agency. Such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include five (5) years of cumulative field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation. 

OR

Master’s Degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, and disaster management) and at least seven (7) years of relevant with the USG, Private Voluntary Organization (PVO)/NGO, IO or UN Agency, such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include five (5) years of cumulative field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

Application instructions

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.
  2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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