Assistant Program Manager II

  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Nov 04

Position description

Join our global funded program team!

ICMA has an exciting opportunity to become part of our high impact globally funded program team that proactively supports 12000+ members. 

We’re looking for an Assistant Program Manager to provide administrative support and project oversight of the SURGE and LEGA projects. The APM II may serve as a point-of-contact for field team, consultants, grantees or partner organizations. The APM II may also perform other project-support duties for the GPM team in program management, new business development, and proposal preparation. The APM II may assist with representation of ICMA with partners and clients.

Who are we? 

lCMA is at the core of driving better communities. With a mission and passion to advance professional local government through ethics, leadership, innovation and new technology, we build sustainable, inclusive, thriving communities that improve local governments nationally and around the world and make them ready for the future. Through our distinct expertise and pioneering essential services, we positively impact the quality of people's lives. 

Here is what you’ll do:

  • Assist with the day-to-day management of the SURGE and LEGA projects.
  • Assist as Home Office point of contact, internally and externally, for the project financial, administrative, operational, and logistical functions.
  • Coordinate administrative, contractual, and financial aspects of the project, ensuring that deliverables are met on-time and on-budget.
  • Track and analyze the project’s finances and expenses: obligations, projections, budgets, expenditures and assist other project staff with the preparation of budgets.
  • Assure staff and field office compliance with ICMA and USAID/client policies and regulations.
  • Coordinate logistics for travel in compliance with program-specific regulations. Coordinate with staff on administrative issues (travel, payments, reports, staffing, shipping, event planning, review and reconciliation of expense reports, etc.)
  • Prepare purchase order and reimbursement requests, consulting agreements, scopes of work and other contract and procurement documents. 

As our team member, you will also participate from time to time in business development and proposal efforts. This may include research, collecting cost information, developing cost proposals, editing/formatting resumes for USAID approval and drafting required proposal sections such as past performance.

Other tasks as assigned.


  • Bachelor’s Degree in International Development, International Relations/Affairs, Public Administration, Business, Economics, or a related field, or an equivalent combination of education and experience. 
  • Two to three years of work experience in office or project management of similar scopes and complexities as well as experience in utilizing budgeting skills and Excel spreadsheets is required.
  • Experience working with USAID or other U.S. government procedures and regulations a must.
  • Experience working in international settings preferred. 
  • Professional experience dealing with procurement, compliance and project management under state or federal grants/contracts is preferred. 
  • Demonstrated ability to work independently on multiple tasks and deadlines and take decisive action.
  • Exceptional organizational, follow through, and time management skills.
  • Strong attention to detail.
  • Strong oral and written communication skills, with the ability to synthesize technical knowledge into manageable information for general public consumption.
  • Proficient with Excel and Word, and Adobe Acrobat. Ability to travel as needed, but typically for 1-2 weeks.
  • Fluency in a second language is a plus. Familiarity with technical focus areas of project a plus.

This position reports to the Program Manager and Senior Program Manager.

Are you ready to dive into the global funded program, enjoy international touchpoints and start making a difference in our local governments, click apply below!

Application instructions

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