Program Assistant, Congressional Relations

United States Institute of Peace
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Nov 14

Position description

Peace is our commitment.  The United States Institute of Peace represents the American people’s shared values and commitment to peace around the world.  We know that Peace is Security – it advances both U.S. and international security by preventing, managing and mitigating violent conflict.

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts around the world.  Together we tackle the toughest problems and hold fast to the possibility of a more peaceful world.  (To learn more about USIP programs and job openings, go to https.org/about/careers).

If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you

JOB BRIEF

As part of the Office of Congressional Relations at USIP, the Program Assistant will provide administrative and operational support to the Congressional Relations team to achieve their objectives and the goals of the Institute. Among the duties, the Program Assistant will update congressional contact lists, conduct research, coordinate event logistics, maintain database, and support budget and contract management activities. This position reports to the Director of Congressional Relations. 

TARGET SALARY RANGE

Grade 7, $47k - $48k

The Institute uses the General Schedule salary tables for administering compensation. Offers of employment are determined based upon candidate qualifications, related experience, internal equity and amount budgeted for the position.

RESPONSIBILITIES:

Administrative and Operational Support:

  • Assists in the management of administrative needs in the day-to-day operations of Congressional Relations.
  • Assists with the Bipartisan Congressional Dialogue events, including creating outreach lists and providing administrative and logistical support in the planning and execution of these events.
  • Maintains appropriate lists for outreach to Members of Congress and congressional staff for meetings, briefings, mass mailings, events, and other outreach.
  • Tracks and catalogs Member of Congress and congressional staff travel abroad.
  • Conducts program-related research and writing that includes drafting letters and mail merges.
  • Attends hearings and events on Capitol Hill and produces summary reports.
  • Maintains electronic files for Congressional Relations related materials.
  • Makes deliveries to congressional offices.
  • Orders office supplies.
  • Tasked with administrative projects as needed.

Procurement / Finance / Travel / Budget:

  • Assists with the maintenance of financial systems and databases, inputs transactions correctly, obligating funds, processing travel vouchers and reimbursements.
  • Assists with contract management support activities, including completing the USIP contract template, processing invoices, and monitoring payment of contractor services.
  • Makes travel arrangements and overnight accommodations for center/division staff and project participants by obtaining and coordinating travel schedules, reserving overnight accommodations and transportation modes, and by obtaining and delivering tickets to the traveler. Responds to phone inquiries and answers questions from travelers regarding logistical items. Makes changes and adjustments in travel and accommodation as requested.
  • Coordinates both routine and more complex logistical arrangements for events for Congressional Relations as needed. Coordinates with Conferences, Meetings & Events to establish venues, select food and supplies, and determine room set-up. Coordinates similarly with outside vendors when Congressional Relations events take place on Capitol Hill.

 Performs other duties as assigned.

Qualifications

  • Bachelor’s degree in international relations, political science, public policy, or related field is required.
  • One or more years of experience working in international relations, international conflict resolution, congressional relations, or equivalent experience.
  • Excellent writing skills.
  • Strong skills in the Microsoft Office Suite, particularly MS Word, MS PowerPoint, and MS Excel.
  • Strong time management skills with the ability to prioritize work and meet deadlines.
  • Strong work ethic and team oriented.
  • An understanding of Capitol Hill and the legislative process, and work experience on Capitol Hill is preferred.
  • Experience working with Salesforce, Quorum and Leadership Directories online is preferred.

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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