Executive Assistant to CEO

Louis D. Brown Peace Institute
  • Location
    Dorchester, Massachusetts
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Apply by
    Dec-06-2019
  • Posted
    Nov 18

Position description

The Louis D. Brown Peace Institute is acknowledged globally for its influential work with trauma and healing, stemming from neighborhood violence. The Peace Institute was founded as a mother’s response to losing her son to violence in her community. Since 1994, the Peace Institute has worked to foster a culture of peace in Boston’s communities and beyond by providing programs that instill peace in schools and communities, supporting families of homicide victims and offenders, and providing resources for professionals who work with youth and families impacted by violence.

The work of the Peace Institute is led by 7 Principles of Peace: Love, Unity, Faith, Hope, Courage, Justice, and Forgiveness. It is our firm belief that all survivors - regardless of the circumstances - deserve to be treated with dignity and compassion. All our work is rooted in the conviction that peace is possible.

Position Summary

Reporting directly to the CEO, the Executive Assistant will play an integral role by providing outstanding executive support and upward management to ensure the effectiveness and productivity of the CEO. Representing the organization in daily interactions with external and internal constituents, the Executive Assistant must operate on many levels with efficiency, enthusiasm and professionalism and be committed to the ideals and principles upheld by the Peace Institute. 

Responsibilities

  • Schedule speaking engagements and conference presentations
  • Manage calendar and maintain contacts
  • Schedule internal and external meetings, and manage meeting materials 
  • Draft and prepare meeting minutes and presentations, and manage the timely circulation of materials
  • Schedule client calls and meetings and manage related travel, technology and logistical details
  • Create and edit new content for blog/social media
  • Enter client and donor relations data in NEON database, our Customer Relationship Software
  • Manage general administrative duties including filing, copying and faxing
  • Participate in staff and administrative team meetings and professional development

Qualifications

  • Minimum 2 years' experience working as an Executive Assistant to senior leaders 
  • Demonstrated expertise in anticipating and fulfilling the needs and priorities of a senior leader 
  • Outstanding time management skills, with proven ability to multi-task, accomplishing numerous tasks and changing priorities in an effective and timely manner
  • Demonstrated ability to execute on short-term, deadline-driven tasks daily, as well as important, long-term projects requiring collaboration with external constituencies
  • Superb interpersonal, written, and verbal communication skills
  • High level of discretion and confidentiality
  • Strong work ethic and positive approach, with a willingness to be flexible and see projects through to completion 
  • Commitment to diversity and inclusion. Knows how to work with people of different backgrounds and interests
  • Proactive, flexible, and able to manage upward to assist CEO in achieving deadlines.
  • High level of proficiency in Microsoft Word, Outlook, PowerPoint, Excel and ability to learn additional software programs
  • Valid driver’s license, as providing transportation is sometimes needed.

Application instructions

Email cover letter and resume, including two business references with their contact information, to [email protected] In the email subject line, include the position title and your full name. Only complete applications will be considered. No phone calls, please. Qualified candidates will be contacted. 

For consideration, please apply by December 6, 2019.  

The Louis D. Brown Peace Institute is an equal opportunity employer and does not discriminate based on race, ethnicity, sexual orientation, nationality, ability, age, gender identity or gender expression or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. 

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