Program Administrative Specialist, Latin America Program

Open Society Foundations
  • Location
    Rio de Janeiro, Brazil
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Nov 21

Position description

Program Administrative Specialist, Latin America Program. Rio de Janeiro. Posting Date: 11/20/2019. Deadline: 12/08/2019

Do you want to help make the world a better place with your administrative skills? We are seeking three Program Administrative Specialists to be based in Bogotá, Mexico City, and Rio de Janeiro, to provide advanced administrative support for grant making activities, contracts, conferences, and other program functions.

The Latin America Program addresses rights and governance issues in Latin America and the Caribbean primarily through grant making, advocacy, and network-building. We focus on supporting Latin American and Caribbean efforts to reform democratic institutions in ways that make them more open and responsive to citizens, strengthening respect for human rights, and reducing homicides in a region with extremely high levels of violence. We promote government accountability and transparency, public access to information, and citizen security, primarily through grant making to civil society actors.

As a Program Administrative Specialist at Open Society, you will:

  • Support the director of one of the Latin America program's three programmatic divisions to track and monitor payments and execution of the grants and consultant budgets
  • Support the smooth functioning of the grant-making process, communicating with grantees on inquiries, assisting with grant record preparation, processing grant extensions or modifications, and supporting review of reports
  • Process and monitor the progress of consultant contracts
  • Coordinate logistics for meetings and seminars, which may include booking travel, coordinating event details, and providing post-meeting administrative follow-up
  • Work closely with Latin America Program staff based in New York, Washington, Mexico City, Bogota and Rio de Janeiro on various administrative tasks and projects in support of the program


What we are looking for:

  • 3-5 years of complex administrative/operational experience, ideally in a global organization
  • Excellent organizational, analytical, interpersonal, and proactive problem solving skills
  • Demonstrated experience and desire to make administration and operations run smoothly and efficiently
  • Ability to build and maintain relationships with a wide range of people from diverse backgrounds
  • Professional-level fluency in Spanish and English (strong written and verbal skills) essential; Portuguese proficiency a plus
  • Commitment to the Open Society Foundation's values of diversity and inclusion


Desirable (but not required):

  • Proficiency in data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Foundation Maps, etc.)
  • Experience with record keeping, budgeting management, and finance administration
  • Interest in Latin America civil society issues including human rights, citizen security participation and inclusion, and democratic governance


What we offer:

  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts
  • Top-notch benefits designed for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more
  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world


Please note that this position is not eligible for work authorization sponsorship.

See what a day in the life of an administrative professional at Open Society is like.

If this sounds like the position you have been looking for, please submit your cover letter and a resume; we look forward to learning more about you.

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
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