Reporting to the Manager - Elsie Initiative Fund for Uniformed Women in Peace Operations (Fund Manager), the incumbent will be responsible for providing analytical, communications and knowledge management support to the Secretariat. The three-person Secretariat provides technical and administrative support to the Steering Committee and manages all aspects of the Fund’s allocation and project cycles, monitoring and evaluation, communication, knowledge management and reporting.
Lead Knowledge management and information sharing initiatives:
- Develop and implement the internal and external Fund Communication Strategy to share public information, good practices and lessons learned across relevant Communities of Practice (COP), T/PCCs, stakeholders and academia in collaboration with other partners in the UN system;
- Manage a presence on UN Women’s SharePoint, internet pages and social media with a focus on internal and external knowledge sharing, partnerships and Communities of Practice;
- Provide technical advice on and implement the Fund's knowledge management procedures to systematize and support Fund and Donor record and reporting requirements;
- Provide analytical support to the Fund’s monitoring, reporting and evaluation processes.
Lead the management and communication of the Fund’s Programme Cycle:
- Oversee the communications side related calls for letters of interest and appraisal processes;
- Provide technical support in the area of knowledge management and communication related to monitoring and synthesizing project results and outcomes for Steering Committee consideration;
- Prepare annual and final reporting;
- Provide administrative support to the Secretariat on the management of the fund, as well as the individual projects supported by the Fund.
Provide policy and technical advice:
- Provide technical advice to the Steering Committee on communication, knowledge management, monitoring and other programme-related activities;
- Compile and synthesize advice to and from the Technical Committee on programmatic priorities and project proposals;
- Provide technical advice on the Fund’s operations to T/PCC and Participating UN Organizations (PUNO) during the project life cycle;
- Coordinate, validate and document project initiative/activities in support of the Secretariat.
Provide support to the Fund’s management requirements:
- Support communications between the Secretariat, Technical and Steering Committees and implementing partners, to enable ongoing effective project implementation;
- Organize and facilitate stakeholder meetings;
- Provide inputs to reports in accordance with the Fund’s Annual Workplan;
- Manage the knowledge management and dissemination process for the Secretariat including circulation of pre- and post-meeting documentation, records and minutes.
Provide Advocacy and Communication support to all partners:
- Ensure timely liaison with Fund donors, Steering and Technical Committee members, and other stakeholders;
- Provide coordination support to the writing of proposals, communications including social media, and supporting / background documents
- Provide any other knowledge management and advocacy support as needed
Key Performance Indicators
- Timely development and implementation of Fund’s internal/external communications strategy;
- Timely and quality fund reporting;
- Timely and quality analysis inputs into Secretariat operational activities, workplans and budgets;
- Timely monitoring and tracking of programme results;
- Timely organization of meetings;
- Timely and systematized information and records management.
- Respect for Diversity;
- Awareness and Sensitivity Regarding Gender Issues;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
- Knowledge of gender issues, especially in the context of peace operations;
- Understanding of issues surrounding gender in uniformed security services;
- Demonstrated ability to work in a diverse environment;
- Excellent communication skills;
- Highly effective organization and planning skills and high attention to detail;
- Excellent analytical and research skills;
- Demonstrated ability to develop and maintain strong relationships and partnerships;
- Team player;
- Strong knowledge and use of computer office tools.
- Excellent drafting and editing skills across a range of reporting formats and requirements.
- Master’s degree (or equivalent) in communications, Information Management, journalism, Gender, Peace and Security studies, or relevant field is required;
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- At least 5 years of progressively responsible work experience in an international development programme and/or Communication and Advocacy, Coordination, monitoring and evaluation and reporting;
- Excellent drafting and editing skills across a range of reporting formats and requirements;
- Strong technological awareness and solid experience using a range of standard IT software;
- Experience working in an international peace operation, in either a police or civil capacity, is highly desirable;
- Experience in the United Nations system, Civil Society or related area, in gender, peace and security/humanitarian issues, is an asset;
- Demonstrated experience in the capture, development, communication and effective use of information is highly desirable.
- Fluency in spoken and written English is required;
- Fluency in French or Spanish is highly desirable.
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