Center Program Manager
University Job Title: Program Manager 2
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Fixed
Compensation Grade: Administration & Operations
Wage Ranges: Click https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 17 Hillhouse Avenue
New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Research/Support
Total # of Hours to be Works: 37.5
Position Focus:
Responsible for the programmatic administration of the Korea Institute for Advancement of Technology (KIAT) Center at Yale Engineering, servicing as chief administrator for the center. Programmatic administration includes overall direction and support of the mission, program development, program management, public relations and marketing, communications, supervision, facilities, information systems, administrative and legislative advocacy, and the development of a long-term sustainability plan.
Works closely with center leadership, other members of the center such as faculty, staff, graduate student, and postdocs, internal and external colleagues, and visitors to assist in the development and growth of the center. Manages daily operation of the center space including procurement of supplies and services, monitoring of the center budget, and management of the center office space for the most effective use by the center community.
Serves as a lead liaison for the communication with Korean companies participating in the cooperative research as well as with Korean government organizations such as Ministry of Trade, Industry and Energy (MOTIE), Korea Institute of Advancement of Technology (KIAT), National Collaboration Center (NCC) to support cooperative research with members of the center. Closely communicate with Yale faculty and their research group members, and initiate communication channel with Korean companies, government, and organizations and contributes to the discovery of research partnership.
Reviews documents, guidelines, and regulations published by Korean government relevant to the center operation and communicates with members of the center. Provides logistics for visitors who travel from Korea to Yale for annual KIAT-Yale symposium and other center-related meetings as well as for members of the center who travel from Yale to Korea for center/project related meetings and partnership discovery.
Organizes and participates in center meetings, prepare meeting minutes, keep records, and communicates with center participants. Tracks all center activities and regularly informs leadership of progress on each initiative. Works flexibly considering the time difference between Korea and US. May perform other duties as assigned by the center director.
Essential Duties:
1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Plays a key role in strategic planning. Works closely with leadership, internal and external colleagues and community residents to develop new initiatives to support the strategic direction of the organization and implements long-term goals and objectives to achieve the successful outcome of the program. 3. Develops an annual budget and operating plan to support the program. Ensures program operates within approved budget. Monitors and approves all budgeted program expenditures. Manages all program and project funds according to established accounting policies and procedures. 4. Builds and maintains a program evaluation framework to assess the strengths of the program and to identify areas for improvement. Monitors the program activities on a regular basis and conducts an annual evaluation according to the program evaluation framework. Identifies and evaluates the risks associated with program activities and takes appropriate action to control the risks. Reports evaluation findings to appropriate stakeholders and recommends changes to enhance the program, as appropriate 5. Ensures that program activities operate within the policies and procedures of the organization and activities comply with all relevant legislation/regulatory requirements. 6. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 7. Identifies and evaluates potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 9. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 10. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content. 11. Performs other duties as assigned.
Required Education and Experience:
Bachelor’s degree in a related field. Six years of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1:
Professional proficiency in spoken/written English and Korean.
Required Skill/Ability 2:
Excellent communication skills. Ability to communicate ideas and information clearly and appropriately for the situation and audience.
Required Skill/Ability 3:
Understanding in the broad field of science and engineering from education or work experience
Required Skill/Ability 4:
Ability to manage complex tasks, effective multi-tasking, flexibility, and independent problem solving to meet deadlines.
Preferred Education, Experience and Skills:
Bachelor's degree in a related field and four years of related experience or an equivalent combination of education and experience.
Drug Screen: No
Health Screening: No
Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement:
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
To apply, visit https://apptrkr.com/5159257
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