Business Management Analyst

Position description

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Placing women's rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. UN is expected to provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Division of Finance and Administration (DFA) is responsible for the planning, allocation and management of financial, human and administrative resources including information communications and technology, the effective and efficient delivery of essential operations services in UN Women, continuous development and improvement in operations, policies and methods to align with UN Women and stakeholders’ evolving business needs and advisory support to the Executive Director in the formulation and implementation of the UN Women overall mission, strategy and plans of actions.

The Business Management Analyst reports to the CFO, Director of DFA. The Business Management Analyst will provide timely analytical information, coherent policy advice, coordination and liaison support to the CFO and the divisions two Deputy Directors in the strategic management of the Division as well as technical support to DFA activities related to the coordination of Enterprise Risk Management and Fraud Risk Management for the Division as well as support to DFA’s input to the work of the Joint Inspection Unit. The Business Management Analyst also supervises one staff member at the G6 level and coordinates the administrative support for the CFO and the two Deputy Directors. The person will have a proven ability to work and act under pressure and with discretion in a sensitive and challenging environment.

Key Functions and Accountabilities:

Provide coordination, liaison support and technical support to the CFO and Deputy Directors in the strategic management of the Division

• Liaise closely with in-house Divisions, sections and field offices as well as key partners and stakeholders on workplans, DFA commitments and deliverables; assist in developing the DFA Strategic Note and AWP;
• Support the CFO and Deputy Directors at meetings, including standing meetings with the Programme Division and Regional and Country Office Operations Managers;
• Process and/or prepare the CFO’s and Deputy Director’s participation in meetings and missions/key events;
• Assist in the follow-up to meetings and corporate initiatives, including the preparation of relevant notes as appropriate;
• Provide support to external and internal audit exercises, as well as consolidation and input to audit management responses
• Coordinate efforts to meet deadlines related to internal and external organizational reporting, including for intergovernmental bodies and interagency for ensuring the required quality standards are observed;
• Provide sound policy inputs on issues as appropriate, to facilitate the CFO’s and Deputy Director’s decision-making and representation with UN Women staff and external partners;
• Identify, research, analyze, prepare and/or organize information and briefing materials for the CFO and Deputy Directors to facilitate decision-making and leadership in management strategic planning/review;
• Draft talking points and/or design presentation materials (including multi-media) for delivery by the CFO and Deputy Directors in key events, meetings and other external fora;
• Coordinate the provision of administrative support to the CFO and Directors, including supervision of administrative support associate (G6)

Provide support to the CFO and Deputy Directors at interagency mechanisms, including UN System Reform

• Coordinate DFA participation in the Business Innovations Group (BIG) and other working groups;
• Prepare briefing materials, including analysis, talking points, and presentations for interagency meetings on UN System Reform, FAFA and FBN;
• Conduct data collection, review, and analysis related to UN Women’s participation and presence in common services and common premises as well as the efficiency agenda;
• Perform outreach activities to the Programme Division and field offices as required.

Support the Risk Management and Fraud Risk Management functions

• Support the management of DFA’s risk register. Within DFA coordinate the information collection of updated Risks to be updated in RMS;
• Assist in ensuring timely follow-up to and implementation of risk validation reports and mitigating actions across all sections in DFA;
• Support the roll-out and further institutionalization of fraud risk assessments pertaining to DFA’s areas of work;
• Support the preparation of risk management reports at various levels in order to provide an analysis of key risks identified DFA Management decision making;
• Draft presentations and talking points for corporate reporting exercises to the Senior Management Team, Audit Advisory Committee, and other oversight bodies, as necessary;

Coordinate UN Women’s interactions with the Joint Inspection Unit (JIU) and other inter-agency mechanisms

• Within DFA Coordinate the information collection, questionnaires, interviews, and related follow up between DFA management and technical experts and the JIU Inspectors;
• Monitor DFA related JIU reports and management letters and ensure action is taken by management as appropriate;
• Prepare DFA input for the annual reporting to the JIU, HLCM, QCPR, UN Women’s Executive Board, and Audit Advisory Committee (AAC);
• Prepare responses to donors and external stakeholders on DFA related implementation of JIU recommendations and action taken in response to JIU reports as required.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Affinity with UN Women mandate on Gender equality and women’s empowerment
• Ability to work in cross functional team
• Knowledge of the UN rules and regulations
• Detailed oriented
• Strong analytical skills
• Team player

Recruitment Qualifications:

Education and Certification:

• Master’s degree (or equivalent) in business or public administration, international relations, political science, or other related fields.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• A minimum of 2 years of progressively responsible relevant experience in management and administration within the international and/or corporate organizations preferably in the United Nations system and its organizations is required.
• Experience in drafting reports and analyzing data or information is required.
• Experience in one or more of the following areas is desirable: procurement, budgeting, audit and risk management.
• Experience related to the UN System Reform efforts is desirable.

Languages:

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Application instructions

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