Operations Assistant

Position description

Hudson Institute seeks an operations assistant to support essential organizational functions, including managing Hudson’s reception area, planning and preparing meetings, and supporting other operations functions. The position requires an energetic, personable individual interested in the work of a public policy research institution and capable of managing multiple and competing projects and demands. This is a full-time position based out of Hudson’s Washington, DC office reporting to the director of operations. 

About Hudson Institute

Hudson Institute is a research-focused public policy think tank headquartered in Washington, DC, dedicated to promoting American leadership for a secure, free, and prosperous future. For more than half a century, Hudson Institute has been challenging conventional thinking by developing new ideas and practical solutions to shape critical foreign and domestic policy decisions.

Responsibilities

• Manages Hudson Institute’s reception area, including greeting visitors, answering telephone calls, receiving and distributing mail, and assisting with public events.
• Acts as lead point-of-contact and organizer for all private Hudson meetings, including calendaring, ordering catering, room set-up, check-in of meeting participants, and coordination of A/V support.
• Provides general administrative assistance to the Institute’s staff, including preparing and sending mailings, conference room setup, and IT queries.
• Manages Hudson’s office supply inventory.
• Assists the operations team with various other projects.

Qualifications

Successful performance in this position involves consistent, high-level fulfillment of each and every duty described above. Additional requirements and/or qualifications for the position include:

• Commitment to Hudson Institute’s mission and supporting the work of the Institute’s scholars and staff.
• Excellent interpersonal, written, and oral communication skills.
• Ability to work closely and effectively with others—including Hudson’s senior management, research staff, and administrative staff.
• Meticulous attention to detail. 
• Relevant coursework or demonstrated interest in learning basic accounting functions.
• Demonstrated ability to handle complex and simultaneous tasks and assignments.
• Commitment to acting with integrity and the utmost professionalism.  

Application instructions

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