Program Assistant

Position description

Selection Process Nº: 235180-6

Salary: $71,870 USD

Contract Type: Indeterminate (Full-time)

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in the USA

Job Function: Administrative

Classification: LE - A2

Location: the Consulate General of Canada in New York, USA

Number of Vacancies: 2

Closing date for application: 23 April, 2026 at 23:59 UTC/GMT -5:00

The mission is seeking to staff assistant positions (LE-A2) to support the Common Services and Political/Economic (Pol-Econ) teams. These positions provide administrative, logistical, and coordination support to ensure efficient operations and program delivery. This selection process may also be used to create a pool of qualified candidates to staff similar administrative positions (indeterminate, term, or temporary) that may arise following this selection process.

The Common Services Assistant provides essential operational and administrative support to the mission, including areas such as finance, human resources, procurement, property, and general administration.

The Pol-Econ Program Assistant supports the advancement of Canadian interests through policy, advocacy, program delivery, and stakeholder engagement, and provides administrative support to ensure the effective coordination of program activities.

Under general supervision, the assistants provide a range of administrative and coordination support services. Duties may include, but are not limited to:

• Providing administrative support such as scheduling meetings, coordinating travel, and organizing events
• Preparing, reviewing, and processing documents, correspondence, and reports
• Maintaining records, databases, and filing systems
• Assisting with financial processes such as tracking expenditures and processing invoices
• Liaising with internal and external stakeholders and responding to routine enquiries
• Supporting procurement, contracting, or program-related activities
• Conducting basic research and compiling information
• Coordinating logistics for visits, meetings, and events
• Providing general office support and contributing to team operations

 

AREA OF SELECTION:

This selection process is open to all applicants, who are residing and legally authorized to work in USA, who meet all the essential qualifications and whose applications are received by the closing date.   

Please note that the Consulate General of Canada in New York does not sponsor work authorizations directly or indirectly

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 

ESSENTIAL QUALIFICATIONS

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resumés and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments. 

 

Education

This position requires:

• A college diploma or post-secondary technical or professional certification from a recognized institution, attesting to a minimum of two (2) years of full-time studies, or higher, or an acceptable combination of education, training, and relevant work experience.

*An acceptable combination is defined as a minimum of two (2) years of relevant work experience.

*Candidates will be required to provide proof of the completion of their education

 

Language

The following languages and proficiency level are required for this job.

• An advanced proficiency level (reading, writing, comprehension, and speaking) in English.
   

Experience

In order to perform the duties relevant to this job, the following experience is required:

• Minimum of one (1) year of cumulative experience providing administrative or operational support services in an office environment, including coordinating tasks (e.g., scheduling meetings, organizing travel, supporting events).
• Preparing and reviewing documents, correspondence or reports, and maintaining records, databases or filing systems.
   

Competencies

All competencies will be assessed. All competencies must be met prior to appointment.

• Thinking Things Through
• Judgment and Discretion
• Initiative and Action Oriented
• Working with Others
• Focus on Quality and Detail
• Organizational & Coordination
• Research
• Written Communication
• Oral Interaction
• Good working knowledge in Microsoft 365 applications (Word, Excel, Outlook)

*For more information on competencies: Competency Dictionary

 

ASSET QUALIFICATIONS

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• French language proficiency
• Experience working in a diplomatic mission or for a Canadian public sector organisation
• Experience supporting Common Services or corporate functions (e.g. procurement, HR, property, or operations)
• Experience supporting program delivery functions (e.g., Trade, Political/Economic, or International Assistance)
• Experience with financial processes such as invoice processing, budgeting, or expense tracking
• Experience organizing events, visits, or stakeholder engagements 

 

OPERATIONAL REQUIREMENTS

• Hours of Work: Normal hours of work of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
• Overtime: Willingness to work overtime on short notice.
• Location of Work: Work is performed on-site with limited flexibility for hybrid remote work.
• Travel: This position may require limited occasional travel domestically and-or internationally.

CONDITIONS OF EMPLOYMENT

Conditions of employment must be met or complied with before being appointed to a particular position and are to be maintained throughout the employment while being the incumbent of this position.

• Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada. 

 

Additional Comments: 

We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long term disability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: Jobs at our offices in the United States 
 
Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.  Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Canada’s strength is diversity and it has played a key role in Canada’s history and development.  Because of this, the Consulate General of Canada in New York values diversity, equity and inclusion in our wor

Application instructions

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