Programme Support Assistant

Position description

POSITION INFORMATION

• VA No.: UNDP/LBN/VA26/089
• Position Title: Programme Support Assistant
• Duty Station: home-based, with some activities to be held in Hotel Conference Venues (in Beirut).
• Duration: Three (3) months (without exceeding 7 days per month)
• Vacancy Date of Issue: 11 June 2026
• Vacancy Closure Date: 17 June 2026
• National or International consultancy: National consultancy

To review the full Terms of Reference (TOR), please follow link:

https://drive.google.com/file/d/15XaAnWFo-LGmewzAfEiqNdX3kp-PtGpu/view?usp=sharing

BACKGROUND

The Crisis Prevention and Crisis Recovery (CPCR) Programme at UNDP Lebanon leads a wide range of multi-sectoral interventions aimed at strengthening resilience, restoring basic services, and supporting local development in crisis-affected and vulnerable areas across the country.

The programme currently manages large projects, including the Lebanon Host Communities Support Project (LHSP), Local Development Project (LDP), Food Security, Palestinian Gatherings project, Peacebuilding Project, and Disaster Risk Management (DRM) Project.

These projects are implemented across multiple regions of Lebanon and encompass a broad spectrum of activities, including the rehabilitation and provision of basic services and infrastructure, livelihoods and food security support, municipal and institutional capacity development, social stability and peacebuilding interventions, and disaster risk reduction and preparedness measures. The scale and geographic spread of these initiatives generate a high volume of procurement, contracting, and partnership arrangements, involving works, goods, services, long-term agreements, and complex implementation modalities with municipalities, unions of municipalities, and line ministries.

UNDP’s support under the CPCR portfolio integrates both policy-level engagement and operational delivery. At the upstream level, UNDP provides technical advice and strategic support to national institutions for the development of policies, strategies, and frameworks related to social development, crisis response, resilience, and local development, and produces key analytical reports and assessments to inform national programming. At the downstream level, UNDP supports the design and implementation of local development and recovery initiatives in some of the most vulnerable and underserved areas of Lebanon, in close collaboration with municipalities and unions of municipalities, and in coordination with relevant ministries and national counterparts.

Scope of work, responsibilities and description of the proposed analytical work

The tasks mentioned below shall be performed in close cooperation with the CPCR Programme Officer:

• Provide administrative and operational support to the programme, including supporting the preparation, review, and follow-up of payment-related documentation and ensuring that all supporting documents are complete and properly filed.
  • Review correspondence in English and/or Arabic, and follow up on signature-related communications and documentation.
• Support logistical and administrative arrangements for meetings, workshops, events, and missions, including assisting in the preparation and collection of materials for meetings and conferences.
  • Attend meetings with CPCR programme team members, project managers, donors, and stakeholders, and prepare and document minutes of meetings.
  • Assist in preparing reports, presentations, and other programme-related documentation when required.
  • Maintain databases and inventories related to all CPCR project outputs, activities, and documentation.
  • Perform additional tasks, within the scope of the assignment, as requested by the CPCR Programme Officer and relevant programme team members.

EXPECTED OUTPUTS AND DELIVERABLES

Regular coordination meetings with the UNDP CPCR Programme Officer will be required. The assignment will be undertaken by a national consultant with expertise in strategic communications, stakeholder engagement, media outreach, digital content development, and visibility compliance in line with UNDP and donor guidelines. The consultant will ensure effective dissemination of project results, strengthen stakeholder awareness, and enhance public visibility of the BTR initiative. The work is office-based, and no travel is anticipated for the completion of this assignment.

INSTITUTIONAL ARRANGEMENTS

1. The Consultant will be accountable to UNDP’s CPCR Programme Officer for all matters relating to the preparation of the deliverables, as well as abiding by the deadlines set. During this process, the Consultant will brief UNDP’s CPCR Programme Officer about the progress. The supervision will include approval/acceptance of the outputs as identified in the previous section.
2. In the event of delay, the Consultant will inform UNDP promptly so that decisions and remedial action may be taken accordingly.
3. Should the UNDP Country Office deem it necessary, it reserves the right to commission additional inputs, reviews, or revisions (including omissions), as needed to ensure the quality and relevance of the final Report.
4. Any public speaking (including social media usage) about the activity (whether with the target groups or indirect) should be coordinated with UNDP.

DURATION OF WORK

The assigned duration for this consultancy is 6 months with 18 working days per month.

DUTY STATION

The consultant’s work will be office-based

STANDARD MINIMUM QUALIFICATIONS

Education

• A Bachelor’s degree in Business, Finance, Management, or any related field.
• At least 2 years of overall relevant experience in admin/finance tasks or any related field.

Language: Fluency in Arabic and English is mandatory (both oral and written)

“The Personnel will be covered with Health insurance and Personal accident insurance; the fees shall be deducted from personnel's monthly payment”.

Application instructions

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