Finance and Contract Assistant - Procurement, Contracts and Finance Assistant

Position description

The current vacancy is with the Budget Execution Unit in Brussels, which is part of the Operations and Support Management Directorate.

We offer the possibility to work in an international and dynamic working environment as Finance and Contracts Assistant - Procurement, Contracts and Finance Assistant for a varied portfolio of contracts and financial transactions implementing the JRC research program. The successful candidate will work across teams of procurement officers, contract managers and financial initiating and verifying agents for orders and payments, under the group leaders' guidance.

For complete information, please consult the Vacancy Notice.

• Type of contract: Member of the European Commission's contract staff, Function Group III (article 3b of the Conditions of Employment of Other Servants)
• Duration of contract: 36 months (renewable up to maximum 6 years)
• Area: Financial Management and Administrations
• Place of employment: Ispra (IT)
• Indicative basic salary: 3.475,62 - 4.449,30 € (applicable as of 1st of July 2025) For more detailed information please consult: Working Conditions

WE ARE

The Joint Research Centre (JRC) provides independent, evidence-based knowledge and science, supporting EU policies to positively impact society.

The current vacancy is with the Budget Execution Unit in Brussels, which is part of the Operations and Support Management Directorate.

The Directorate's mission is to ensure efficient and effective deployment of the resources necessary to support the JRC's activities, in compliance with all applicable rules and regulations. We also make the JRC sites safe, secure and attractive working environments by providing efficient customer-driven services to facilitate the current and future scientific activities of the JRC. We also ensure that JRC sites act as a good neighbour to their respective communities at large.

The mission of the Budget Execution Unit is to support and coordinate the execution of the Ispra and Brussels budget in close collaboration with the operational services, managing efficiently expenditure activities in compliance with all the applicable rules and regulations. We also provide logistic and administrative support to colleagues in Brussels. The Unit fosters a culture of cooperation and mutual support within and among its teams and operates on the basis of full responsibility and trust.

We offer the possibility to work in an international and dynamic working environment as Finance and Contracts Assistant - Procurement, Contracts and Finance Assistant for a varied portfolio of contracts and financial transactions implementing the JRC research program. The successful candidate will work across teams of procurement officers, contract managers and financial initiating and verifying agents for orders and payments, under the group leaders' guidance.

Please see also Working at the Commission – conditions and environment (europa.eu)

WE PROPOSE

The main tasks related to this job are:

• Manage very low value procurement process for services and supplies, in collaboration with relevant operational actors, using corporate procurement tools and platforms;
• Manage administrative, financial and legal aspects of contracts, with reference to external expert contracts, including amendments and formal contractual communications;
• As Financial initiation agent creates and gives the financial initiation visa in the Commission's financial systems for budgetary and legal commitments, decommitments and other financial transactions, including payments;
• As Financial verifying agent, verifies and validates financial transactions initiated by other FIAs, ensuring their legality, regularity and accuracy, in compliance with the JRC financial circuits and the segregation of duties;
• Ensure legality and regularity of financial transactions, adherence to Financial Regulations and internal rules;
• Maintain regular liaison with partner units, authorizing officers, and the unit legal officers, as well as direct interaction with contractors.

WE LOOK FOR

We are looking for a financial agent with the following requirements:

• At least two years of experience in procurement, contract management, or financial management (desirable);
• Good Knowledge of budget rules and accounting systems (desirable);
• Ability to communicate in English in a professional context (level C1);
• Knowledge of standard IT tools (Outlook, Word and Excel):

You will benefit from learning opportunities and support to get acquainted with the Commission-specific accounting systems and to improve the knowledge of Italian after joining the unit.

We look for a colleague with good interpersonal skills and able to organise work in a structured way. A good communicator, enjoying interactions with colleagues across the organisation and at all levels with the ability to prioritize your tasks and to multitask.

Application instructions

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