Program Coordinator of Human Rights & Freedom

Position description

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range: $60,000 - $65,000 per year; DOE

Job Description:

The McCain Institute is a nonpartisan organization inspired by Senator John McCain and his family’s dedication to public service. We are part of Arizona State University and based in Washington, D.C. Our programs defend democracy, advance human rights, and empower character-driven leaders. Our unique power to convene leaders across the global political spectrum enables us to make a real impact on the world’s most pressing challenges. Our goal is action, not talk, and like Senator McCain, we are fighting to create a free, safe, and just world for all.

 

The Human Rights & Freedom (HRF) Program Coordinator will primarily work on the McCain Ukraine Leadership Initiative (MULI). The individual will work with and report to the McCain Institute’s HRF Program Manager, while coordinating activities closely with others on the HRF team.

 

This position is based in Washington, DC, and is eligible for a hybrid work schedule.

Essential Duties:

• Assist the Program Manager in delivering MULI activities on-time and on-budget, including through meticulous tracking of tasks and workflows.
• Process and ensure the timely payment of program expenses, including by collecting receipts, submitting financial requests, and working closely with McCain Institute finance team and KE procurement. Coordinate travel logistics for McCain Institute staff, program participants, and other external stakeholders.
• Manage the HRF Program Manager’s calendar, e.g. by responding to meeting requests, sending calendar invitations. 
• Coordinate logistics for meetings and events, including by arranging catering, A/V, photographer, and venue, and serving as a point of contact with event partners
• Draft and edit materials related to the MULI program , including but not limited to social media posts, press releases, invitations, agendas, and onboarding materials. 
• Record and track all expenses for the MULI program in McCain Institute tracking tools, as well as maintain receipts and financial documentation in support of those expenses. 
• Assist the McCain Institute finance team and ORSPA to ensure the MULI’s compliance with donor and ASU financial rules, including by filling in and shepherding required forms through defined approval processes. 
• Assist in relationship management with existing and potential partners for the MULI activities. 
• Assist with the recruitment of the McCain Institute’s Junior Fellows. 
• Other duties as required to meet MULI objectives.

Qualifications

Desired Qualifications:

• Demonstrable knowledge of Russia’s full-scale invasion of Ukraine and Ukraine’s politics and society.
• Strong written and verbal communication skills.
• Experience handling logistics such as flight and hotel bookings, as well as visa applications.
• Experience with event organization, including sending invitations via MailChimp, managing RSVP lists, and on-site logistics.
• Experience with project planning, implementation, and reporting.
• Experience working with budgets as well as processing and tracking expenses.
• Experience communicating with high-level stakeholders across multiple time zones.
• Strong attention to detail.
• Excellent organizational skills and the ability to manage multiple competing priorities with minimal supervision, ensuring on-time delivery.
• Experience in using Microsoft Office software (Word, Excel, Outlook, SharePoint, One Drive)

Working Environment:

• Climate-controlled office setting subject to extended periods of being in a stationary position.
• Regular use of standard office equipment including but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone, and associated computer/technology peripherals.
• Prepare written correspondence and reports.
• ASU offers eligible employees commuter benefits, including a monthly contribution toward Metro transportation expenses

Department Statement:

At McCain Institute, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

Application instructions

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