Events and Communications Coordinator

Assembly of European Regions
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Apply by
  • Posted
    Oct 31

Position description

Interested in managing the events organisation and communications for the largest interregional network in Europe?

We are looking for a colleague to build on a renewed brand identity that we launched last year and to continue innovating our communications systems, taking us to the next level.

We want this to be combined with a knack for organising events, from workshops, to multi-day conferences.

We offer a Belgian full-time employment contract, with a competitive salary.

You should have the right to live and work in Belgium.

This is who we are

Do you want to be our new colleague? Here are the things that are great about this workplace:

  • We’re a small team, so everybody is really important;
  • We’re also a great team, with awesome people on board;
  • We share strong values of open-mindedness, honesty, responsibility and a positive-attitude;
  • The thing we work for is super cool: who could be against helping people across Europe to work together?
  • It is a place for personal growth, as you get to work with so many very different people with different backgrounds your horizon widens and you change
  • We use cloud-based team collaboration tools, which allows us to keep in close contact. despite frequent travels and different locations – and, it helps us for community building.

To put it simply: we’re the coolest network in Europe.

If this is you…

We need someone who is creative, responsive and upbeat. In this position, you will be expected to constantly strive to improve AERs visibility, recognition and image, to use your insights in a proactive manner, delivering results in a smart, politically sensitive way.

Our new colleague should speak and write fluently in English, have a work experience in a communications/PR position, as well as event organisation experience, be interested in the regional dimension in Europe, ready to travel across the continent and have a good working knowledge of all modern channels of communication (Office suite, Mailchimp, WordPress, Slack, social networks, Adobe suite…). Creative ideas and a good understanding of online community building are an absolute must.

As you may gather from this, “dynamic”, “open” and “inspiring” are key words when we look for a new team member. And, it doesn’t hurt if you’re cool and fun to be with.

Your professional profile should fit the responsibilities below:

Managing the implementation of AER Events (50%)

The Events and Communications coordinator will also be responsible for coordinating the organisation of all our major events. We have statutory events all around Europe, and each of them requires the development of a good flow and format that suits our members, and their rich discussions.

  • coordinate the sourcing of hosts for all of our statutory events;
  • coordinate, with the Policy and Knowledge transfer coordinator, the organisation of the Spring and Autumn AER Committee Plenaries;
  • coordinate the organisation of the AER General Assembly;
  • Coordinate the organisation of the bi-annual AER Bureau Meetings.

Leading AER’s communications & community (45%)

As Events and Communications Coordinator in our Brussels office, you will assist our team on “telling the story” for our successes, disseminate results of our day-to-day activities, contribute to branding AER as the place to be for regions, and help to bring visibility to individual regions and politicians via our channels.

Some examples of this:

  • build on AER’s new strategy for engagement and community building;
  • continue to reach AER’s audience via social media;
  • continue the development and management of our main communication channel (our website);
  • upscale our mass mailings;
  • communicate on our events (before, during and after) and increase engagement;
  • liaise with the Membership coordinator to promote individual regions and their success stories;
  • liaise with the Policy and knowledge transfer coordinator to bring light to our activities;
  • prepare the annual activity report.

In short: manage the information flow to and from our members and other stakeholders, create new links across Europe, increase the sense of ownership of our members.

Other tasks (5%)

As a small team, all members do more than just their main tasks. As a computer whiz, we hope you’ll be able to take over the handling of our IT responsibilities: handling the email accounts, setting up computers, and making sure the website it up and running efficiently.

Application instructions

Please send a short cover letter with your CV in English with “AER Events & Communications Coordinator” as subject line. Please include examples of Europe-related communications work (campaigns/website/brochures) and the types of events that you have organised (workshops/conferences/trainings).

Deadline for application: Tuesday 13 November 2018 (Close of business)
Starting date: Monday 3 December 2018

Due to the large number of applications, only shortlisted candidates will be notified.

Please be sure to indicate that you saw this position on

follow us on Twitter