Office Manager

Group of Thirty
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
    Apr-07-2020
  • Posted
    Mar 18

Position description

Overview 
 
The Group of Thirty (G30), a small, non-profit, think tank that focuses on international finance, is hiring an Office Manager to begin in June 2020. The G30 seeks a dynamic individual to help coordinate the day-to-day operations of the office; support the Executive Director and Associate Director in preparation and execution of the Group’s meetings, seminars, and events; manage the backend publication process for the G30 Reports and Occasional Paper series; supervise the G30 internship program; maintain the Group’s website; and serve as the first line of communication for members and vendors.  
 
Primary Responsibilities  
 
Events & Seminars: The Office Manager will work closely with the Associate Director to coordinate logistics for annual meetings, seminars, dinners, lectures, and publication launches ensuring the events run smoothly and to the highest standard. Some domestic and international travel required. 
 
Publications: The Office Manager oversees the Group’s Report and Occasional Paper series, guiding papers from submission to publication, including communicating with authors, working with an editor, graphic design team, and printer, and drafting press releases. The Office Manager also assists in editing and proofreading the reports from G30 Working Groups. The Office Manager coordinates distribution of all G30 publications. 
 
Website: The Office Manager maintains and updates the G30 website through the content management platform, ExpressionEngine.  
 
Communications: The Office Manager handles all incoming calls, including calls from administrative offices of senior-level officials, G30 contributors, and vendors. The Office Manager also maintains contact with G30 member offices, keeping them updated on events, publications, and other matters. In addition, the Office Manager creates and distributes the Group’s monthly newsletter to more than 3,000 subscribers. 
 
Day-to-day operation of the office: The Office Manager maintains the office by ordering supplies, arranging necessary repairs, troubleshooting IT problems, scheduling use of the common spaces, and organizing office operations. The Office Manager provides accounting support including issuing invoices, handling cash receipts, and bank deposits. The Office Manager is also in charge of hiring and supervising for the Group’s internship program. 

Qualifications 
 
The ideal candidate will have: 

  • A Bachelor’s degree in international economics, international relations, or related field.  
  • Prior administrative experience.  
  • Event planning or logistics coordination experience.
  • Strong proofreading and editing skills.
  • International experience gained through living and working abroad, and/or educational experience abroad.  
  • Proficiency in the Microsoft Office suite, including Word, Excel, and Outlook.  
  • Attention to detail, flexibility, and strong interpersonal skills.
  • Ability to work in a group collaborative environment while self-motivated in individual tasks.
  • Website management experience is preferred.  

 
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The Group of Thirty provides generous healthcare, dental, and metro transit benefits, as well as paid vacation including federal holidays. Salary commensurate with experience. 

Application instructions

To apply, please send a resume and cover letter to Peter Bruno, [email protected]

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