Program Associate - Asia-Pacific

  • Location
    Arlington, Virginia
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
  • Posted
    Jul 29

Position description

About the International Foundation for Election Systems (IFES): IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for everyone. As the global leader in the promotion and protection of democracy, our technical assistance and applied research develops trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies.

The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.

Job Responsibilities:

The Program Associate is the entry level position to program work at IFES.  As a junior member of the team, the Program Associate will provide administrative and programmatic support for current and developing programs

MAJOR DUTIES AND RESPONSIBILITIES:                                                   

  • Review and submit field project finance documents such as subaward expense reports, wire transfers, vendor invoices etc. to supervisor for approval.
  • Input financial data for pipelines, review data in financial system for accuracy, check accuracy of financial reports, review and reconciliation of credit cards.
  • Review/prepare/submit material for procurement including drafting RFP/RFQ, preparing selection packages, tracking existing contracts etc.
  • Support recruitment and mobilization of field staff and consultants for field assignments.
  • Maintain project records and documents, including consultant contracts, project files etc.
  • Conduct basic research and provides general support in proposal development process.
  • Assist with editing/writing quarterlies and other reports.
  • Provide administrative functions in support of the department.
  • Plans and expedites airline, hotel, and visa arrangements.
  • Provide support during department meetings and special events, prepares and assembles briefing materials as directed.
  • Provide assistance on special projects and assignments.
  • Other duties as assigned.


Education:  Bachelor’s degree required

Experience:  0 - 2 years’ relevant experience in international development or related field. Internship(s) experience with an international NGO a plus.

Related Skills or Knowledge:  Experienced with Microsoft Excel, Word and PowerPoint required.  Introductory experience in proposal development support a plus.  Familiarity with USAID regulations helpful.  Detailed oriented and organized.  Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing.  Collaborative, team oriented individual.

LANGUAGE SKILLS:  English required.  Proficiency in another regional language a plus.

TRAVEL:  Travel may be required, up to 10% (once safe to travel again).


Standard office work environment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.  


“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”