Under the direction of the Field Operations Accounts Manager (FOAM), The Project Finance Officer (PFO) will provide support and guidance to CNFA’s programs by working with the HQ Program Team and in-country management team, particularly, the Finance and Operations staff with tasks related to accounting, banking, budgeting, procurements and financial management to ensure full compliance with rules and regulations of financial processes, financial records and reports and audit follow up, and implementation of the effective internal control framework.
The PFO must develop professional relationships with project personnel to ensure responsiveness to local needs and recognition of USAID’s local standard practices, especially with regard to procurements, travel and local employment standards.
The PFO must read and understand CNFA’s Power of Attorney provided and the CNFA’s Delegation of Authorities issued and follow-on delegations as periodically required.
- Ensure updated, clear concise written accounting and procurement procedures manuals;
- Facilitate timely, accurate month-end closing, cash requests and cash reconciliations;
- Support the month-end closing processes to ensure organized, complete, properly approved packages are delivered to CNFA Home Office in accordance with the month-end closing schedule provided by the FOAM and review for completeness and accuracy all month-end accounting information;
- Maintain control over the project filing systems to ensure complete and organized accounting files, especially with regard to original procurement documents and personnel salary files;
- Ensure organized and complete accounting file documentation is maintained by the field office and Headquarters and develop procedures for the systematic transfer of all original documentation to Headquarters;
- Employ financial oversight and control mechanisms and procedures to ensure that all program expenses are in accordance with CNFA financial policies, procedures and rules and regulations;
- Review and provide support for the financial aspects of contract execution of local and international sub-implementing partners;
- Develop and periodically update Project Policies and Procedures guidelines for procurement, accounting and budgeting;
- Ensure the smooth implementation of project accounting activities, including (but not limited to): timely and accurate bank reconciliations, invoicing, monitoring of expenditure levels against budget and funding obligations, financial projections and submission of monthly financial reports to CNFA HQ;
- Provide the field finance teams with information and guidance on program financial performance;
- Regularly prepare and present financial reports, analysis, and recommendations concerning relevant financial issues;
- Review partner spending in relation to budgets, and develop monthly budget pipelines for CNFA and partner expenditures.
- Bachelor’s degree from an accredited college or university in Business Administration, Finance or related field. Master’s Degree preferred. May substitute work experience to meet education requirement.
- Minimum 3 years of project level accounting or finance experience with USAID funded and other donor funded projects.
- Fluency in written and spoken French language highly preferred;
- Experience with USAID budgets;
- Understanding of US Government rules and regulations;
- Proficiency in Excel software required;
- A high degree of integrity, accountability, energy and flexibility;
- Excellent organizational skills and ability to work in fast-paced environment;
- Ability to prioritize and manage multiple tasks simultaneously;
- Experience working with Costpoint and Quickbooks required;
- Strong budgeting and analytical capacity;
- Strong conceptual, verbal and written communication skills;
- Ability to initiate and organize work while establishing priorities in a fast-paced, time-sensitive environment to meet deadlines with attention to detail;
- Ability to develop strong trusting relationships in order to gain support and achieve results;
- Ability to manage multiple conflicting priorities;
- Ability to work in an environment with international objectives;
- Ability to be flexible and interpersonal skills sufficient to interact with employees at all levels;
- Highly skilled in coordination and project management;
- Proficiency with MS Office Suite;
- Ability for international travel up to 10% annually; and
- US work authorization required.
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