Front Office Staff Assistant

U.S. Office of the Assistant Secretary for the Bureau of Energy Resources
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Oct-30-2020
  • Posted
    Oct 15

Position description

The position is located within the Office of the Assistant Secretary for the Bureau of Energy Resources (ENR), Department of State (DoS). ENR leads DoS in the whole-of-government effort to promote international energy security, uniting U.S. diplomatic and programmatic efforts to build sustainable, transparent, and predictable international markets for oil, natural gas, coal, civil nuclear power, electricity, renewable energy, and energy efficiency that advance U.S. national security interests and a strong national and global economy. 

The Bureau ensures that energy security is integrated into the nation’s foreign policy objectives. The Bureau represents a strong DoS commitment to promote U.S. and global energy security, and ensure sustainable, affordable, and reliable access to diverse energy supplies.

 

Responsibilities:

Provides advice and guidance to senior officials, and other staff on a range of energy related activities, programs, priorities, and projects administered by ENR. Gathers factual data and assesses the validity of subjective data obtained from a variety of internal and external sources including foreign governments. Performs a variety of administrative and office management tasks to support the smooth flow of information and tasks though the front office and bureau. 

Devises and installs procedures and practices to coordinate and control the flow of information to and from the office. Distributes taskers that flow into the office and reviews the resulting briefing papers, presentations, speeches, memoranda, and other products for quality and accuracy. Resolves administrative bottlenecks and corrects deficiencies to streamline the flow of information and improve the efficiency and effectiveness of routing information and taskers through the front office. 

Serves as a liaison between the bureau and external partners such as: other U.S. Government agencies, private sector partners, and foreign governments. Facilitates the exchange of information with outside sources; provides accurate and timely responses to requests for information from representatives within and outside of ENR. 

Keeps ENR staff apprised of the current bureau priorities. Performs other duties as assigned.

Qualifications

Competitive candidates will have a bachelor’s degree or higher in public administration, public policy, international affairs, or business administration. 

In-depth knowledge of the administrative procedures and operations of ENR and awareness of the key players in order to understand the flow of information through the bureau. Comprehensive knowledge of analytical methods in order to review and evaluate reports and other materials, analyze and evaluate office operations, and provide input various energy programs administered by ENR. Knowledge of a full range of the available resources on U.S. foreign policy and energy security in order to respond to inquiries from senior officials in a timely matter. Knowledge of time management techniques and skill in managing large amounts of information and performing multiple tasks simultaneously under time restrictions. 

Ability to exercise judgment in flagging the most important issues, prioritizing requirements, and recommending solutions and options while considering all the facts surrounding an issue. Skill in written and oral communications to explain procedures and policy to a variety of personnel and provide timely, authoritative, diplomatic and tactful responses/reports.

Application instructions

Interested applicants are requested to submit the following materials to David Whiting at [email protected] by Close of Business October 30, 2020.

1. Cover Letter
2. Resume
3. Non-Competitive Eligibility Letter

Please also provide most recent performance evaluation, SF-50 or DD-214, if applicable.

Please be sure to indicate that you saw this position on Globaljobs.org