Executive Assistant, Transformation Team

Open Society Foundations
  • Location
    London, United Kingdom
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Feb 18

Position description

Executive Assistant, Transformation Team. London. Posting Date: 02/16/2021. Deadline: 03/05/2021

We are seeking an Executive Assistant based in London to support the work of the Open Society Foundations' Transformation Team for a two-year term. Reporting to the VP-Transformation, you will be part of a tightly-knit, collaborative, and fast-paced team. The ideal candidate enjoys complex administrative work and making operations run smoothly.

The Open Society Foundations (OSF) work to build vibrant and inclusive democracies whose governments are accountable and open to the participation of all people. We are active in more than 120 countries, making us the world's largest private funder of independent groups working for justice, democratic governance, and human rights.

As the VP-Transformation's Executive Assistant you will:

  • Manage complex calendars, coordinate meetings, and ensure efficient scheduling across offices and global time zones;
  • Coordinate the flow of information and help prioritize tasks;
  • Edit documents for senior management's review;
  • Conduct research for materials, provided to the VP-Transformation, for use in articles, presentations and speeches;
  • Coordinate travel arrangements, including obtaining visas, scheduling flights, arranging hotel accommodations, preparing travel documents, and drafting itineraries;
  • Provide support for the department, and work to improve, simplify, and standardize operations throughout the program;
  • Draft and process vendor contracts and arrange for approval of payments;
  • Perform high-level operational functions, such as drafting and processing correspondence, managing email accounts, developing and updating knowledge information systems and email distribution lists, preparing meeting documents, drafting agendas, taking minutes, and reconciling expense reports.


What we are looking for:

  • Three to five years in an administration or operations role, preferably at least two years as a dedicated executive assistant or providing executive-level support;
  • Someone with a strong attention to detail, who is highly self-motivated;
  • A demonstrated ability to balance changing priorities while working autonomously;
  • The ability to make quick procedural decisions and judgments, and handle sensitive information with discretion and confidentiality;
  • A proven ability to build and maintain relationships with people from a diverse set of backgrounds;
  • Excellent organizational, analytical, and editorial skills;
  • Good interpersonal and communication skills with sensitivity to cultural communication differences;
  • Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism, and social justice.


What we offer:

  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts.
  • Top-notch benefits and perks designed for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more .
  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world.


See what a day in the life at Open Society is like .

If this sounds like the position you have been looking for, please submit your cover letter and a resume; we look forward to learning more about you.

Please note, this position is not eligible for work authorization sponsorship.

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.