Area Coordinator

Acted
  • Location
    Haiti
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Sep 09

Position description

You will be in charge of

Positioning

  • Context analysis: Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)
  • Strategy Implementation: Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular
    • Identify new opportunities and new sectors of intervention
    • Consolidate and stabilizate programming
    • Review the geographic and thematic footprint
    • Ensure activities are relevant and meeting area/beneficiary needs
    • Identify ACTED added-value
    • Ensure humanitarian principals are adhered to
    • Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value
  • Networking, positioning and general representation
    • Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
    • Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
    • Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
    • Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level
  • Proposal development
    • Lead assessment(s) at area level to ensure proposals are relevant
    • Support the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
    • Contribute to budget design ensure budget needs at area level have been taken into consideration
  • Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation
  • Promotion of ACTED network: Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

Management and Internal Coordination

  • Staff Management
    • Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
    • Promote team building, productivity and staff welfare
    • Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
    • Manage interpersonal conflicts among staff at area level
  • Internal Coordination
    • Facilitate interdepartmental communication and information sharing for a positive working environment
    • Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

Project Implementation Follow-up

  • Project Implementation Tracking
    • Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
    • Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
    • Ensure that relevant project information are up-to-date and available for reporting purposes
    • Ensure coordination and complementarity amongst projects within the area of intervention
  • Project Quality Control
    • Ensure the application of a practical field based M&E system/plan for each project
    • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
    • Advise Project Managers to adapt projects according to monitoring and evaluation findings
    • Ensure beneficiary feedback mechanisms are in place
    • Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.
  • Partner Management
    • Identify potential local partners in the area based on an assessment of complementarity and added value
    • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

FLATS Management

  • Finance Management
    • Control project budgets at area level to avoid under/over spending
    • Ensure accurate budget forecasting and efficient cash flow management
    • Ensure timely and accurate area finance TITANIC reporting
  • Logistics & IT Management
    • Ensure timely procurement and adherence to rules of origin and nationality at area level
    • Ensure quality supply management at area level
    • Ensure proper asset management at area level and enforce asset investment policy
    • Ensure proper stock management at area level
    • Ensure proper IT systems, data back-up and protection from malware at area level
    • Ensure sufficient and reliable means of communication at area level
    • Ensure timely and accurate area logistics TITANIC reporting
  • Administration and HR Management
    • Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
    • Proactively adapt the staffing structure to needs and funding
    • Ensure regular performance appraisal and career management for staff at area level
    • Ensure timely and accurate area HR TITANIC reporting
    • Ensure timely exit forms
  • Transparency/Compliance Management
    • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
    • Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
  • Security Management
    • Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risks
    • Engage with relevant key stakeholders at area level to ensure access and support of interventions
    • Address security and safety risks by implementing standard operating procedures defined for the area
    • Ensure the offices and houses conform to recommended security, health and safety standards
    • Ensure all staff in the area adhere to security procedures
    • Ensure security incidents at area level are promptly reported to the capital

Qualifications

  • University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like
  • Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
  • Base management skills preferred
  • At least four years relevant work experience, preferably including camp settings
  • Proven capabilities in leadership and management required
  • Ability to work well and punctually under pressure
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure
  • Knowledge of local language and/or regional experience an asset

Application instructions

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