European Liaison Office Advisor

Vrije University Brussels
  • Location
    Brussels, Belgium
  • Sector
  • Experience
    Early Career / Mid Career
  • Posted
    May 06

Position description

1. Working at the VUB

For already 50 years, the Vrije Universiteit Brussel has stood for freedom, equality and connectedness. These values are strongly present on our campuses, in our students as well as our staff. At the VUB, you’ll find a diverse collection of personalities: pure innovators and especially people who are 100% their authentic selves. With about 3.500 employees, we are the largest Dutch-speaking employer in Brussels, an international city with which we are all too happy to be connected, and around which our four campuses are located. The VUB is a member of EUTOPIA, an alliance of 10 European universities that aim to become an open, multicultural, confederation of connected campuses by 2025.

2. Position Description

The Vrije Universiteit Brussel is looking for an advisor (m/f/x) to strengthen its European Liaison Office (ELO) team. You advise and guide VUB researchers in submitting and conducting fundamental research in the context of the European Research Council (ERC) and Marie SkÅ‚odowska-Curie Actions (MSCA) calls of the Horizon Europe programme, in particular in the context of the EUTOPIA University alliance. In this way you contribute on the one hand to the realization of the strategic objectives of the R&D department, and on the other to the development of the research arm of EUTOPIA, with a focus on strengthening our position in the European framework program Horizon Europe, pillar “excellent science”.

More concretely, in the context of the EUTOPIA alliance, your work package contains:

  • Provide information to potential candidates and supervisors about ERC/MSCA calls;
  • Advise and guide researchers in the submission of ERC/MSCA project proposals, the preparation of grants, the start-up, implementation and reporting of projects;
  • Proactively identify and approach 'high potential researchers';
  • Provide administrative support to grantees of awarded ERC/MSCA projects;
  • Organize information sessions and meetings with VUB researchers and with internal and external stakeholders (e.g. faculties, financial service, human resources department, European institutions and agencies;
  • Contribute to the communication campaigns around ERC and MSCA projects;
  • Collect, analyse and provide information and recommendations on relevant policy developments;
  • Contribute to financing strategies for internal and external networks;
  • Making proposals to guarantee the quality of our services and to facilitate internal processes.

You are part of the “European Liaison Office” team within the R&D department of the VUB. For this position you will be employed at the Brussels Humanities, Sciences & Engineering Campus in Ixelles. You follow an on-boarding process and work closely with the 3 other ELO members and the ELO coordinator. You work together with the various partners of the EUTOPIA network of which VUB is a member.

3. Profile

What do we expect from you?

  • You have at least a Master's degree or equivalent through experience;
  • You have a thorough knowledge of research financing processes, preferably within a European framework;
  • You have (academic) experience and affinity with research projects;
  • You are customer-oriented, fascinated by the delivery of high-quality tailor-made solutions, willing to go "the extra mile" on your own initiative;
  • You speak fluent English and have a good knowledge of Dutch;
  • You have a good knowledge of MS Office tools (Word, Excel and PowerPoint);
  • You like to work autonomously and take initiative;
  • You cooperate effortlessly in a team;
  • You are stress resistant and you dare to deal with many files (+ deadlines) at the same time.

4. Offer

Are you going to be our new colleague? You’ll be offered a permanent/temporary full-time/part-time contract at a salary depending on your competences and previous relevant work experience.

At the VUB, you’re guaranteed an open, involved and diverse workplace where you are offered opportunities to (further) build on your career. As well as this, you’ll enjoy various benefits:

  • Full reimbursement for your home-work commute with public transport according to VUB-policy, or compensation if you come by bike;
  • Cost-free hospitalisation and group insurance with guaranteed income;
  • The space to form your job content and continuously learn via VUB LRN;
  • Excellent facilities for sport and exercise;
  • Ecocheques;
  • Delicious meals at attractive prices in our campus restaurants;
  • An open, family-friendly work environment where attention is paid to work-life balance, and exceptional holiday arrangements with 35 days of leave (based on a fulltime contract).

5. Interested?

Is this the job you’ve been dreaming of? Send us ONLINE and at the latest on 18/05/2022 your CV, letter of motivation and the highest degree you’ve attained (not applicable for VUB alumni).

Our application process for this vacancy is as follows:

  • Step 1: CV screening by one of our recruiters;
  • Step 2: A digital comparative trial is planned, week of 24/05/2022 in the morning (subject to change);
  • Step 3: A final meeting is scheduled, week of 30/05/2022 in the morning (subject to change).

Do you have questions about the job content? Contact Tania VAN LOON at [email protected] or on +32 (0)473 470 618.

Questions about the selection procedure? Contact [email protected] of +32 (0)470 493 887.

Would you like to know what it’s like to work at the VUB? Go to and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.

Application instructions

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