Policy Program Associate

The Korea Society
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Jul 21

Position description

THE KOREA SOCIETY is a nonprofit, nonpartisan, 501(c)(3) organization with individual and corporate members that is dedicated solely to the promotion of greater awareness, understanding, and cooperation between the people of the United States and Korea.

The Society seeks a creative, self-motivated, organized, and energized person to fill the Associate position in the Policy department. The Policy Program Associate works primarily with the Director of Policy, supporting all aspects of coordinating and developing policy programs of the Korea Society; the associate also supports work in other activities of the Society on an as-needed basis. 

Application Instructions:
No phone calls. Please submit a cover letter, resume, and writing sample to This email address is being protected from spambots. You need JavaScript enabled to view it. with “Policy Program Associate: Your Name” in the subject line.

Principal Responsibilities:

    • Assist Director of Policy in the development, coordination, and implementation of policy programs and signature events
    • Plan and conduct promotions for policy programs across platforms including eblasts, social media, and personal reach out. Conduct audience outreach to drive in-person and digital audiences. Coordinate with Associate Director of Communications on promotions.
    • Coordinate arrangements for private and public events and meetings, including developing guest lists, drafting and distributing invitations, arranging meeting room and refreshments as needed, collecting/tracking RSVPs, staffing events, and handling necessary follow-up
    • Assist with on-site program management including reception and registration, event A/V tasks, setup, and breakdown. Ensure a seamless, educational, and positive experience for guests and speakers. Coordinate with policy interns, IT Director, communications, education, and any other in-house teams to plan and carry out all aspects of the program, including: technical, content, and hosting functions.
    • Coordinate with the Creative Director to create policy program web pages, complete with RSVP links, program text, a billboard image, and speaker bios/headshots. Maintain/improve policy section of the website and create issue-specific pages to engage core audiences and address key themes.
    • Coordinate program administrative logistics including travel and hotel accommodations: public and private programs including the National Outreach program, annual signature policy event, Kim Koo Professional Series, private roundtables, and visits by ROK government officials
    • Drafting/editing letters of inquiry, proposals, fundraising reports, and online contents for department’s events
    • Oversee audio and video content for policy programs. Assist live webcast and video release programs by managing audience questions and supporting the Director of Policy during the editing process and live programs.
    • Coordinate with Associate Director of Communications on content for Twitter and other social media.
    • Perform evaluations of programs and track program performance and audience engagement using quantitative and qualitative metrics.

Supporting external relationships and building audiences and networks:

    • Build, maintain, and grow our pre-existing network of NYC-area policy professionals through networking and reach out. Communicate and develop external relationships with policy institutions, think tanks, program partners, sponsors, donors, speakers, and Society members.
    • Plan with the Education Department to build on our pre-existing network of affiliations with Universities and student groups. Recruit students as audiences and provide educational programming to small groups.
    • Support the Director of Policy in recruiting fellows for the Kim-Koo Professional Series and help organize executive roundtable seminars
    • Recruit and manage policy interns by conducting weekly meetings, training, task coordination, and performing oversight of on-site program support.

Other Responsibilities:

    • Assist Director of Policy in researching potential speakers, moderators, and funding sources and partnering with other organizations to organize regular programs
    • Assist the Director of Policy during the grant processes and annual reporting: Prepare annual policy summaries for grant reporting purposes, including the Annual Report, the Korea Foundation Proposal and Report, and the Kim Koo Professional Series Report
    • Draft speeches and opening remarks for the President, Director of Policy, and Moderators
    • Consult with the Director of Policy on the strategic direction of all policy programming:
    • Update and maintain the Society’s database of contacts including audience/attendance data into the Salesforce
    • Other duties as assigned.

Required Skills:

    • Bachelor’s Degree Required/Master’s Degree preferred.
    • 1-3 years relevant experience
    • Strong organizational skills, particularly with regard to event planning, promotions, invitations, hosting, and post-program analysis.
    • Academic background in international relations, political science, Korean studies/Asian studies preferred. Strong understanding of Korean Peninsula political, economic, and security dynamics.
    • Familiarity with US and Korea-based experts on US-Korea Alliance and Korean Peninsula topics. Preferred: pre-existing relationships built within this network.
    • Strong communication skills, both written and verbal as well as strong interpersonal skills. Ability to seek out and maintain relationships with experts and professionals working on this topic area.
    • Proficient in using social media tools such as Facebook, Instagram, and Twitter. Previous experience in communications, outreach, and media relations is a plus
    • Korean language skills are a plus
    • Self-motivated and detail-oriented
    • Ability to work independently and take initiative, as well as collaborate as part of a team
    • Ability to manage multiple concurrent tasks, prioritize and meet tight deadlines
    • Experience with Salesforce or similar CRM application preferred
    • Position requires occasional nights for events
    • The position is based in NY and must be eligible to work in the US

Benefits

    • Vacation, Sick Days and Personal Days
    • Health, Dental and Vision Insurance
    • 401(k)

Application instructions

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