Grants Associate, Foundations & Government Relations

Orbis International
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Sep 15

Position description

The Grants Associate will lead on prospect research of potential foundation and institutional donors; track Request For Proposals (RFPs); provide administrative support for institutional grants management and stewardship; and process grant agreements, modifications and other donor required documentation.



This is a fully remote opportunity; individuals may work from a remote location with preference to candidates with work authorization in Bangladesh, Bolivia, China, Ethiopia, Ghana, India, Kenya, Mongolia, Peru, South Africa, United States, Vietnam, or Zambia.


For those local to NYC who prefer to work in an office setting some or part of the time, Orbis International's New York office has temporary and permanent desk solutions for employees that can accommodate those preferences. Orbis’s current policy requires that all staff visiting the New York office must be vaccinated against COVID-19.



The Grants Associate reports to the Global Director of Foundation & Government Relations and collaborates with all members of the U.S. Development team and regularly liaises with colleagues in NY and Orbis country program offices globally.




Prospect Research & Solicitation

  • Conduct prospect research using online resources and other databases as available to identify institutional donors, including corporate, foundation and government sectors, providing regular updates to Global Director of Foundation & Government Relations, including time sensitive opportunities.
  • Maintain and update grant prospects database with research findings and track prospect approaches, deadlines, required materials, etc.
  • Prepare materials for grant applications, including proposal development timelines, tracking submission guidelines and gathering all required materials; submit applications online or in hard copy, depending on donor requirements, and confirm receipt.


Grants Management

  • Manage grant reporting schedule and reminder notifications to grant implementers; monitor grant implementation progress, including milestones and budget expenditure; ensure internal review process of progress/final reports; coordinate response to donor inquiries.
  • Maintain institutional records in Raiser’s Edge including proposal submissions, reports, gift acknowledgments, and event invitations.

Donor Stewardship

  • Coordinates stewardship for grants in assigned portfolio, working with Program and Finance staff to assist in the development of required reports and updates, including ensuring compliance with donor requirements and guidelines.
  • Develop materials such as newsletters, program updates and proposals, using existing content tailored to meet specific needs, for submission to institutional donors, including foundation and government funders.
  • Coordinate the development of content for reports to highlight program activity on a quarterly basis for institutional stewardship, including foundations and government funders.
  • Provide logistical and administrative support for fundraising events, as needed, as a member of the Development team, including Annual Gala, Goodwill Tours, donor visits.


  • Strong written and verbal communication skills in English: ability to perform basic writing tasks and edit written documents effectively. Strong writing skills preferred, including story-telling, and donor-centric orientation.
  • Excellent interpersonal and diplomacy skills: ability to represent Orbis in a professional and pleasant manner with all donors.
  • Strong organizational skills: ability to prioritize, adhere to deadlines, and multitask.
  • Ability to work accurately in a fast-paced, highly detailed work environment.
  • Ability to work effectively in a culturally and professionally diverse team as well as work independently.
  • Awareness of funders in global health space.
  • Able to travel nationally and internationally up to 10% of the time.

To learn more about Orbis, go to

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