Org. Setting and Reporting
This position is located within the Mediation Support Unit (MSU) and Gender, Peace and Security Unit (GPS) of the Policy and Mediation Division (PMD) of the Department of Political and Peacebuilding Affairs (DPPA). MSU serves as a system-wide resource that assists the mediation and dialogue initiatives of the United Nations and provides technical and operational support of mediation and dialogue processes; capacity-building; and mediation guidance, lessons learned and comparative analysis. GPS oversees DPPA's implementation of the WPS agenda; and has the responsibility to develop policy, build the capacity of DPPA staff involved in peacemaking and support DPPA's mission and headquarters staff in implementing Security Council resolutions on WPS and Conflict-related Sexual Violence. The incumbent reports to the Director of the Policy and Mediation Division (PMD).
Within delegated authority, the Chief of Mediation Support (MSU) and Gender, Peace and Security (GPS), will be responsible for the following duties:
- Formulates and implements the substantive work programme of the Units under his/her supervision.
- Supports the Director of PMD in managing and coordinating activities undertaken by MSU (including the Standby Team) and GPS and ensures that programmed activities are carried out in a timely fashion and co-ordinates work in the different areas both within the Division and Department, and with other organizations of the United Nations System, as appropriate.
- Advises the Director on policy matters of relevance to the Division, particularly in the areas of mediation support and gender, peace and security, and takes a lead in developing such policies.
- Leads, supervises and carries out the work programme of the Units under his/her responsibility.
- Co-ordinates the work carried out by different work units under the Division and by other agencies and bodies of the United Nations system; provides programmatic/substantive reviews of the drafts prepared by others.
- Develops, in close consultation with the relevant DPPA Divisions and under the supervision of the Director, alternative strategies for ongoing mediation/ facilitation/good-offices missions and processes; and strategies to enhance the full, equal and meaningful participation of women in peace and political processes.
- Co-ordinates and oversees the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, Economic and Social Council, the General Assembly and other policy-making organs, as appropriate.
- Reports to intergovernmental bodies on budget/programme performance or on programmatic/ substantive issues, as appropriate, particularly those presented in biannual and/or annual reports.
- Ensures that the outputs produced by the Division maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the Sections under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
- Assists the Director in preparing the work programme of the Division, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
- Undertakes or oversees the programmatic/administrative tasks necessary for the functioning of the Division, including preparation of budgets, reporting on budget/programme performance, evaluation of staff performance (PAS), interviews of candidates for job openings, evaluation of candidates and preparation of inputs for results-based budgeting.
- Recruits staff, taking due account of geographical balance.
- Manages, guides, develops and trains staff under his/her supervision.
- Fosters teamwork and communication among staff in the Division and across organizational boundaries.
- Leads and supervises the organization of meetings, seminars, etc. on substantive issues. Manages the substantive preparation and organization of such meetings or seminars.
- Participates in international, regional or national meetings and provides programmatic/substantive expertise on an issue, or holds programmatic/substantive and organizational discussions with representatives of other institutions.
- Represents the Division at international, regional or national meetings.
- Professionalism: Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
- Creativity: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks "outside the box." Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches.
- Leadership: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
- Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
- Advanced university degree (Master’s degree or equivalent degree) in political science, international relations, law, or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
- A minimum of fifteen (15) years of progressively responsible experience in international relations, political affairs, conflict resolution or mediation support is required.
- At least five (5) years management experience, including of diverse teams, is required.
- Experience in outreach and advocacy among Member States, UN Agencies, Field Missions and/or other related International Organizations is required.
- Experience in policy development related to gender, mediation and the UN WPS Agenda is required.
- Experience in programme management, including managing voluntary contributions, is required.
- Experience in mediation, facilitation and good offices efforts and providing mediation or prevention advice to senior leadership is required.
- Experience in knowledge management, guidance development and training is required.
- English and French are the working languages of the UN Secretariat. For this position, fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.
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