Benefits & Global Mobility Coordinator

International Food Policy Research Institute
  • Location
    Hybrid, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Jul 09

Position description

The Human Resources Department of IFPRI seeks a full-time Benefits & Global Mobility Coordinator to provide benefits, relocation, repatriation and expat and inpat support to the department. The Benefits & Global Mobility Coordinator will be a team member of the HR Division in a fast-paced environment. The Benefits & Global Mobility Coordinator performs tasks in the following areas: benefits administration, coordinating inpat and expat benefits.  This is a one-year, full-time, exempt, renewable appointment based in IFPRI’s headquarters in Washington, DC.

Essential Duties

Benefits

• Serve as contact for employees for the administration of health and welfare insurance benefits and transit programs, including enrollments, changes, and terminations.

• Process benefits deduction changes in CostPoint, preparing necessary forms and documentation to support updates.

• Update relevant vendor managed benefit portals to report changes to staff enrollments. 

• Track retirement plan eligibility and coordinate with AIARC and IFPRI payroll; process notices and monitor enrollments.

• Prepare COBRA letter for terming staff.

• Serve as back-up for Compensation & Benefits Manager for benefit related tasks as needed.

• Coordinate Benefits team events and meetings, Annual RISE event & employee service award order. 

Global Mobility

• Coordinate all phases of relocation processes, including case initiations, tracking and monitoring relocations and benefits, and liaising with vendors and external providers on the matters of tax, immigration and relocation to ensure timely and quality services are provided.

• Serve as primary contact for employees with regards to relocation and expat benefits.

• Partner with field office HR liaisons, employees and the HR team to coordinate initiation and visa/work permit related applications.

• Administer relocation and expatriate allowances, including COLA calculations, housing and lease reviews, dependent education, head of office, transportation, and all other related allowances/benefits.

• Review relocation and outposted benefits expense reports, including tax reimbursement, and vendor invoices for policy compliance and accuracy.

• Review, audit, and reconcile outposted allowance accounts on a quarterly basis.

• Partner with teams and collaborators, internal and external, to ensure ongoing support and adherence to policies and procedures (local and global), maintaining and improving service levels.

• Regularly meet with inpatriate and expatriate staff to gather their feedback on ways to enhance and improve IFPRI global mobility services.

• Research and present cost effective, compliant, and practical solutions that enable and support employee mobility based on new technologies, latest industry standards, and employee feedback to assist in the maintenance, enhancement and development of procedures and processes related to global mobility.

• Provide information and reports on country-specific information as needed.

• Other duties as assigned.

Required Qualifications

• Bachelor’s degree plus 2 years’ experience or 3-5 years administrative experience in a fast-paced Human Resources Department, preferably in an international organization.

• Demonstrated ability to communicate clearly with employees – providing HR-related information and assisting employees with questions and issues.

• Demonstrated ability to exercise good judgment and maintain confidentiality.

• Excellent English language oral and written communication skills.

• Demonstrated proactive approach to HR delivery, with a strong service-orientation.

• Demonstrated ability to be resourceful; high level of organizational skills with excellent attention to detail and ability to follow through to closure. 

• Demonstrated ability to handle multiple tasks and prioritize work under tight deadlines in a fast-paced environment with minimal supervision.

• Demonstrated ability to work as an active member of an HR team; willingness to cross-train to back-up other HR functional team members.

• Excellent interpersonal skills; demonstrated ability to work within a team in a multi-cultural environment.

• Familiarity with applicable US federal and state employment laws and regulations.

Preferred Qualifications

• French language skills

• SHRM-CP, PHR and/or GPHR Certification

• Familiarity with HR information systems programs and/or CostPoint a plus.

• Required Computer Knowledge

Required Computer Knowledge

• Demonstrated experience with Microsoft Office Suite.

Physical Demand & Work environment

• Employee will seat in an upright position for a long period of time with little opportunity to move/stretch.

• Employee will lift between 0-10 pounds.

• Employee is required to have close visual acuity to perform activity such as: preparing and analyzing data and figures; transcribing; viewing computer terminal; extensive reading.

The International Food Policy Research Institute (IFPRI) is an equal employment opportunity employer - F/M/Disability/Vet/Sexual Orientation/Gender Identity

Application instructions

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