Program Assistant

The Asia Foundation
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
    Sep-01-2017
  • Posted
    Aug 22

Position description

In an increasingly complex and interconnected world, Asia plays a crucial global role. Would you be excited at the prospect of employing your knowledge and skills to improve lives, expand opportunities, and help societies flourish across this dynamic region? 

You could have this opportunity at The Asia Foundation. Informed by six decades of experience and deep local expertise, we address critical issues affecting Asia in the 21st century: governance and law, economic development, women's empowerment, environment, and regional cooperation. We work with innovative leaders and communities to build effective institutions and advance path-breaking reforms. Together with our partners, we are committed to Asia’s continued development as a peaceful, just, and thriving region of the world. 

The Asia Foundation is seeking a Program Assistant in our Washington, D.C. office location. The Program Assistant, under the direction of the Associate Director, provides administrative, program, and logistical support to the Washington, D.C. office.

JOB FUNCTIONS:

Program Support:

•            Assist with program design and logistical arrangements for meetings, exchange programs, seminars, and other events involving senior-level U.S. and international participants;

•            Assist with scheduling appointments and arranging meeting schedules for international grantees and visiting staff; 

•            Draft and edit program descriptions, background papers, and research on specific topics;

•            Manage the Washington office contacts database;

•            Develop content for and manage distribution of monthly electronic newsletter; 

•            Assist with public outreach and communications strategies, including monitoring social media tools, event listings, and peer organizations’ websites;

•            Attend and report on Asia-related events and meetings in Washington; and

•            Liaise with Finance and Grants Administrator and local vendors to prepare requests for payment and draft letters of agreement, amendments and other program-related financial documents.

Administrative Support:

•            Provide support to administrative personnel to ensure the smooth functioning of the Washington office, including preparation for meetings, photocopying, phone coverage, and corresponding by email;

•            Maintain paper and electronic files; and

•            Liaise with staff located in San Francisco and Asian field offices.

Other:

•            Other duties as assigned.

RELATIONSHIPS:

Internal:

Daily interaction with Director, Associate Director, Program Directors, Program Officers, Finance and Grants Administrator, and San Francisco staff; frequent communication with field staff on programs.

External:

Contact with Washington-based specialists in relevant program fields for exchange programs, consultants and TAF/Washington programs; contact with Washington-based institutions for event planning and information; participation and note taking at meetings with Washington policy community; contact with area hotels and event vendors; responds to external inquiries regarding Foundation programs.

Qualifications

Experience:

At least two years of administrative work experience in supporting program and policy-related activities and event-planning functions; knowledge of office procedures and equipment; knowledge of word processing, database, and spreadsheet software. Experience with social media and myemma marketing software preferred. Work experience in an international development organization, non-profit, or government office, particularly those focused on Asia, also a plus.

Education:

Bachelor’s Degree, preferably in the social sciences, international relations, Asian studies, or other similar concentration. 

Other:

Exceptional organization skills; outstanding interpersonal, oral and written communication skills; ability to gracefully handle multiple tasks simultaneously and meet all deadlines; ability to work independently and under pressure, as well as part of a team and with diverse staff; demonstrated initiative and creative problem-solving skills; knowledge of and interest in Asia and related policy issues preferred; experience living or working abroad preferred; knowledge of innovative website and media applications preferred; experience coordinating high-profile events and conferences a plus.

Why work at The Asia Foundation? 

At a critical moment in history, you will have the opportunity to contribute to the development, stability, and growth of the Asia region. You will help promote a more constructive engagement between government and citizens and advance learning and awareness about The Asia Foundation. You will work with and learn from dedicated, smart, and accomplished colleagues and local partners, and, in the process, improve your skills and expertise.

Application instructions

*Please be sure to indicate that you saw this position on Globaljobs.org*

follow us on Twitter