The United States Agency for International Development (USAID) has contracted through ZemiTek partnered with CAMRIS International, to recruit and hire a qualified individual for the following position:
Title: Senior Peace and Security Office Advisor
United States Agency for International Development/DRC Mission
Please Note: This is a 3-6 month position located in Kinhasa, Democratic Republic of the Congo. The ideal candidate will need to have an active secret security clearance.
With more than 30 years’ experience providing information technology (IT) and management consulting services worldwide, Rosa Caldas, formed ZemiTek in 2007. Based in the Washington, DC metro area, ZemiTek delivers solutions to the federal government by supporting agencies such as USAID, US Patent and Trademark Office, US Department of Justice, US Department of Agriculture, and Department of Homeland Security, among others; and internationally to their missions in Africa, Asia, Europe and Eurasia, Latin America, the Caribbean, and the Middle East.
CAMRIS International is among the top 20 USAID contractors for the third year in a row. CAMRIS realizes innovative solutions to health and development challenges through high-quality, cost-effective programs and research management services. With experience working in more than 80 countries, CAMRIS combines proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.
USAID/DRC’s CDCS integrates investments in education, democracy and governance, health, social protection, peace and stability, economic growth, and humanitarian assistance into three cross-cutting objectives. The Peace and Security Office (PSO) coordinates programming under CDCS Transition Objective 3 (TO3): Foundation for durable peace strengthened in eastern DRC and manages social protection and peacebuilding programming in the Central African Republic (CAR). Finally, PSO leads the Conflict Advisory Group created to incorporate conflict sensitivity into programming across geographical and technical areas.
The primary role of the PSO Senior Advisor will be to help the PSO Office Director to coordinate a large and politically important portfolio, to ensure effective implementation of PSO-managed activities, and manage the CAG. The PSO Senior Advisor will also provide supervision of up to four FSNs and one USPSC. The PSO Senior Advisor also serves as one of the Mission's senior technical and policy analysts in peacebuilding, conflict sensitivity, and social protection.
S/he identifies PSO priorities and coordinates with other teams to maximize synergies across portfolios. S/he assists in managing the PSO program's budgeting, planning, design, procurement, implementation, evaluation and monitoring, and reporting efforts. S/he coordinates with other U.S. Government agencies and participates on various committees. S/he may represent the Mission's PSO programs to other donors, non-governmental organizations, senior host-government counterparts and private sector groups, undertaking site visits throughout eastern Congo to monitor programs and inform policy and strategic direction.
MAJOR DUTIES AND RESPONSIBILITIES
The major duties and responsibilities of the PSO Senior Advisor include:
- Alternate Member of Senior Mission Management Team
The Senior Advisor may be asked to serve as acting Office Director, recommending to the Mission Director and Deputy Mission Director actions that result in the effective use of resources; the development of operating policies and procedures that are clear, complete and address organizational issues; the implementation of Mission and Agency policies/procedures in a transparent and equitable fashion, supporting efforts to address Mission program priorities, and providing guidance in meeting future development challenges.
For these purposes, the incumbent carries out the following:
- Advises senior Mission management on the political, economic and social developments affecting the promotion of peace in eastern DRC;
- Serves as one of the USG’s principal liaison with the GDRC counterparts at the national, provincial, and local levels who are active in peace;
- Actively participate on the stabilization donor working group thus playing a pivotal role in the effective management of donor resources directed to promoting peace in eastern DRC;
- Coordinates with the Mission’s Development Outreach Communications (DOC) Officer on all outreach activities as well as reports and correspondence related to the PSO portfolio for public consumption, and;
- Acts as an official USAID representative on field visits to activity sites; ascertains progress, identifies delays and problems and recommends solutions.
- Co-lead and manage PSO (50%)
- Supports the PSO Director in overall management responsibility for the entire office;
- Maintains effective lines of communications (both formal and informal) with Mission Senior Staff, other Mission Teams, and within the PSO; with appropriate officials of the GDRC and provincial leaders; and with public; and with key stakeholders in USAID/Washington leading to greater information-sharing opportunities, knowledge exchange, and accelerated decision-making;
- Manages Office staff workloads effectively so as to reflect Mission program priorities and stimulate opportunities for professional growth and enhancement;
- Assists in the day-to-day management of the PSO portfolio, including recommendations to the Office Director on work priorities, activity implementation, identifying and resolving program issues, assuring that all activities are carried out in a technically sound and cost-effective manner, recommending responsibility for program management and implementation matters for Office Director action, and assuring that activities are carried out in accordance with all applicable Mission and Agency directives and requirements;
- Oversees the Agency planning and reporting processes for PSO, including assignment of tasks and quality control for the preparation and submission of relevant components to the annual Operational Plan (OP), Performance Plan and Report (PPR), Congressional Budget Justification (CBJ), Mission Resource Request (MRR), and ad hoc taskers, factsheets, and reports under direction of the Office Director.
- Works with PSO staff, identifies areas where knowledge and skills need to be enhanced, completes and manages annually Individual Training Plans with each PSO member and creates the PSO training plan/request for Office Director. Trains PSO FSNs to assume duties under this position description as feasible, thereby minimizing Mission vulnerabilities while ensuring that staffs have opportunities to learn, develop and apply themselves. Follows-up with those staff receiving training as to how the skills/knowledge gained from the training will be applied; and,
- Provides on a semi-annual basis, feedback on performance leading to an annual performance evaluation completed for each staff member s/he supervises.
- Provide Technical Oversight (40%)
- Works closely, and in a highly participatory manner, with Mission technical offices, other DO teams, partners, and customers to lead and coordinate the planning, design, implementation, monitoring, and follow-on of activities to achieve a high level of excellence in program impact and cost-effectiveness;
- Is the PSO Director’s alternate as a liaison to relevant Bureaus in Washington DC, including the Africa Bureau and the Bureau for Democracy, Conflict and Humanitarian Assistance;
- Provides technical expertise on peace and security, social protection, including gender-based violence, and conflict sensitivity mentoring and training PSO staff as well as other mission offices;
- May serve as a Contracting Officer’s Representative (COR), Agreement Officer’s Representative (AOR), or alternate to provide project management, oversight, and support as needed and if so qualified. In coordination with the contractors/grantees, drafts and finalizes scopes of work, budgets, and scheduling of technical assistance for portfolio activities while ensuring timely and systematic submission of reports;
- Measures cross-sectoral activities implemented TO3, including progress against established goals and objectives in the Mission CDCS and the Performance Monitoring Plan (PMP) (and updates the PMP as required);
- In coordination with the Program and Financial Management Offices ensures correct funding levels and appropriate expenditures are maintained and accounted for; ensures that funds are used appropriately and within budgetary limits; analyzes expenditures for approval and approves corresponding documentation; and prepares budget analyses for activity monitoring and reporting;
- Ensures that all PSO procurement actions are coordinated in a timely fashion;
- Reviews necessary activity appraisal and contractors' performance reports. Drafts and presents other activity documents for clearance, consideration, and approval. Takes the lead in drafting responses to incoming related correspondence, ensuring Mission clearance and timely responses.
The Senior Adviser performs all duties under this position description either independently or, as required, as part of the teams identified above, according to established Mission policies, practices and programmatic guidance, and in accordance with all applicable USAID regulations and guidance as provided in the USAID Automated Directive System (ADS) and elsewhere. The PSO Senior Advisor is expected to make, with guidance and feedback from the PSO Director, independent judgments that can be defended as necessary. As a highly qualified professional, substantial reliance is placed on the employee to independently plan and carry out the specific activities entailed in fulfilling major duties and responsibilities. The employee will resolve problems that arise by determining the approaches to be taken and methodologies to be used, developing, coordinating, and clearing proposed solutions with all necessary parties, and taking appropriate actions necessary to resolve the problem. In addition, s/he:
- Travels regularly to eastern DRC and to CAR is required. Some international travel may be required for training, conference attendance, or meetings.
- Maintains contact and interact technically and professionally in a highly collaborative manner with a wide range of parties, including high level officials of the DRC and CAR, and other international organizations; and experts provided under assistance programs sponsored by non-governmental organizations and foreign government donors.
- Coordinates closely with the Mission’s other technical offices and Program Office on all matters of mutual programmatic interest.
- Undergraduate degree in political science, law, human rights, international relations, African regional studies, peace-making, or a related field
- A minimum of seven (7) years’ work experience in peace, stability, democracy, human rights, and governance with progressive levels of authority and responsibility managing programs, resources and personnel.
- A minimum of three years of experience in planning and program design, program planning and budgeting, and monitoring and evaluation of PSO-related activities.
- Experience resolving problems in a team context, while maintaining an aggressive work pace, in order to produce results under intense scrutiny.
- Experience and familiarity with Africa, particularly the DRC and CAR, and sensitivity to socio- cultural aspects bearing on stabilization, and peacebuilding within an African context.
- Knowledge of USAID management and monitoring systems.
Knowledge and Abilities
- Demonstrated ability in Program Oversight, Design and Implementation
- Analytical Skills and demonstrated ability to function with minimal supervision to address complex and challenging interagency and political dynamics
- Verbal and written communication skills; Interpersonal and intercultural Skills
- Language Abilities
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