Program Assistant [Brazil Institute]

Woodrow Wilson International Center for Scholars
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
  • Posted
    Mar 01

Position description

The Wilson Center was established by an Act of Congress in 1968 as the national, living memorial honoring President Woodrow Wilson.

Along with the National Gallery of Art and Kennedy Center, it is one of the three entities affiliated with the Smithsonian Institution, and is governed by its own presidentially appointed Board of Trustees. The Center provides a non-partisan policy forum for tackling issues through independent research and open dialogue that seeks to inform actionable ideas for the policy community and the public at large. It offers a bridge between the world and Washington and between critical ideas and policy practice. Most of the Center's outreach efforts take place within the Center itself, but some of the activities take place in the region.

The incumbent provides administrative support to the Director of the Brazil Institute, including managing event logistics and travel arrangements in English and in Portuguese, and maintains the Brazil Institute’s online presence. 


  • Manages event logistics and travel arrangements in English and in Portuguese.
  • Handles logistics for all Institute events and activities, including processing financial paperwork, making travel arrangements, managing invites, and performing event space set-up.
  • Provides administrative support to the Director of the Brazil Institute including creating, editing, and formatting correspondence using word processing software (Microsoft Word, Excel).
  • Assists with editing and publicizing publications.
  • Assists with managing Brazil Institute’s online presence, including social media profile, traditional media outreach, and other dissemination of research and activities.
  • Assists with hiring and training interns.

Travel Required

Not required

Supervisory status


Promotion Potential



Conditions of Employment

  • You must be authorized to work in the United States.
  • You must complete a background investigation.
  • Selective Service Registration is required, as applicable.
  • May be required to complete a probationary period.
  • You must maintain a bank account for direct deposit.

All Qualifications criteria must be met by the closing date of announcement.


To qualify for this position, applicants must meet one of the criteria in A, B, or C below:

A) Specialized Experience: Applicants must have at least one full-time year (12-months) of specialized experience at, or equivalent to, the Grade 4 level (relative to federal and market standards) serving as point-of contact with the general public; using word processing software (Word, Excel) to prepare documents; and completing administrative processes for at least two of the following: completing financial forms; tracking and developing budgets; updating and utilizing automated mailing lists to distribute information; or arranging travel, accommodations, and facilities; OR

B) Education: Successful completion of 4 years of education above the high school level in any field for which high school graduation is a prerequisite. This education must have been obtained in an accredited business, secretarial, or technical school, junior college, or university; OR

C) A Combination of Specialized Experience and Education described above that meets 100% of the qualification requirements for this position. The resume must support the experience and/or education criteria stated above.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A bachelor’s degree in Brazilian studies, international relations, or other field related to Brazil or Brazil-U.S. relations and/or social media and web-authoring experience (including basic html coding ability) are highly desirable.

In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. If your résumé does not support your questionnaire answers, we will not allow credit for your response(s).


All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at

Application instructions

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