Program Coordinator - Asia-Pacific

International Foundation for Electoral Systems (IFES)
  • Location
    Arlington, Virginia
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Jan 08

Position description

The Program Coordinator is the entry level position to program work at IFES, providing support to the program division. The Program Coordinator will provide administrative and programmatic support for current and developing programs. This position is for the Asia-Pacific department to support IFES' programs in Southeast Asia. 

Job Responsibilities:


  • Assist with program work and other special projects for the division.
  • Contribute to analytical reports, project design and project evaluations.
  • Participate in budget development processes.
  • Input financial data for pipelines, review data in financial system for accuracy, check accuracy of financial reports.
  • Coordinate project implementation and monitoring.
  • Troubleshoot project problems. Identify and implement creative solutions.
  • Review/prepare/submit material for procurement including drafting RFP/RFQs, preparing selection packages, tracking existing contracts, etc.
  • Monitor/track pending IFES grant/contract actions and coordinates timely response.
  • Participate in proposal development and new initiative processes.
  • Assist with recruitment of field staff and consultants including preparing posting, collecting documents for hiring packages, etc.
  • Under the direction of the supervisor, provides training and some guidance to Program Associates and interns.
  • Assist with writing and reviewing of monthly/quarterly reports, writing program success stories, etc. 
  • Participate in IFES’ knowledge management initiatives and other thought leadership efforts.
  • Attend meetings at request of supervisor to gather and share information with colleagues.
  • Other duties as assigned.


Education: Bachelor’s degree required in relevant field; Master’s degree preferred.

Experience: At least 2 years’ relevant experience in international development or related field.  

Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required. Introductory experience in proposal development required, with experience in program management. Familiarity with USAID and non-US based donor regulations and reporting requirements preferred. Detailed oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.

Language Skills: English required. 

Travel: Travel may be required

Standard office work environment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Application instructions

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