Project Management Support Officer

United Nations Office for Project Services (UNOPS)
  • Location
    Addis Ababa, Ethiopia
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Apply by
    Mar-26-2020
  • Posted
    Mar 13

Position description

The United Nations Office for Project Services (UNOPS) - Ethiopia Office is going to implement a project funded by Japan government in the East Welega zone of Oromia region. The project covers school and communal latrine construction in response to the IDP returnees need.

In line with its initiative to strive for organizational excellence, the UNOPS Ethiopia Office, is actively looking for highly motivated and competent candidates for the position of Project Support Officer.

Functional Responsibilty 

The Project Support Officer will be engaged in the overall coordination of the infrastructure and capacity development components of above mentioned projects. The incumbent of post will be responsible for the following specific tasks:

  • Ensure smooth implementation of the projects by actively engaging in supporting project services including recruitment, procurement and financial management
  • Put in place a communication strategy and establish constructive donor relations, promote donor visibility, and develop new business opportunities to expand UNOPS Sudan services throughout Sudan
  • Coordinate the start-up of the project and integration of cross-cutting themes (capacity building, environment, gender equality)
  • Support the project teams in stakeholder communication, donor and line ministries of projects as well as public relation matters
  • Actively engaged in supporting other Project Support Officers in ensuring smooth implementation of projects
  • Develop risk assessment and mitigation measures with input from the project team, and ensure effective risks management procedures are followed
  • Put in place and continuously implement solid reporting mechanisms, and produce periodic progress and financial reports
  • Actively engaged in the project monitoring and evaluation, using established performance monitoring tools, report on the results, and assist to develop follow up actions if applicable
  • Contribute to the initiatives in support of the project sustainability and to realization of the project benefits
  • Facilitate information sharing and transfer of knowledge, document lessons learned and beneficiary surveys, and conduct stakeholder workshops
  • Maintain archive of project documentation and ensure access to institutional memory and technical information on related components of the project
  • Represent the project teams at relevant workshops and consultations
  • Prepare and submit a final report detailing outputs and impact of the projects
  • Support the Project Manager and the Programme team in any other matter as required.

Monitoring and Progress Controls

  • Effective stakeholder coordination
  • Regular briefings on the projects’ activities

Final Product

  • Accurate and timely reporting of the project progress and highlights
  • Submission of final report

Qualifications

  • A Master degree in Accounting, Political Science, Public Policy, International Relations, Public Administration, Economic, Business Administration, Engineering or other relevant fields is required. Masters degree in the area is an added value. A Bachelor degree combined with years of relevant professional experience may be accepted in lieu of the Master degree.

Experience 

  • Minimum 2 years of professional experience in project coordination and reporting is essential
  • Professional experience in an international organization and/or in post-conflict environments/developing countries is desirable
  • Experience in proposal writing, projects monitoring and evaluation, and donor liaising is desirable.

Language 

  • Fluency in English language is required .
  • Fluency in Japanese language is required. 

Certification 

  • Certification in project management (PMP or Prince 2) is an advantage. 

Contract type , level and duration 

Contract type: Individual Contractor Agreement
Contract level: International ICA 1
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Application instructions

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