Grant Proposal Specialist

Generations For Peace
  • Location
    Amman, Jordan
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Apply by
  • Posted
    May 21

Position description

1. Purpose of the Position:

Reporting to the Development and Partnerships Director (DPD), the role of the Grant Proposal Specialist is to support the DPD in the design and implementation of GFP’s fundraising strategy with an emphasis on proposal and report writing, review and coordination. The Grant Proposal Specialist prepares high-quality and effective fundraising materials, including but not limited to grant and partner proposals, fundraising-specific documents, and grant reports to governmental donors, non-governmental philanthropic donors, and commercial partners. S/he, in collaboration with the DPD, also identifies, researches and engages prospective donors and partners, introducing them to GFP and building a relationship for support. The Grant Proposal Specialist will apply best practices and the highest standards of accuracy, and coordinate with the Fundraising, Programmes, Support Services, Finance, and Communications Departments, the Institute, and GFP Delegates and Pioneers, to deliver carefully-tailored, timely proposals and reports with high quality text, data, and references, to secure new and increased funding for Generations For Peace programmes, research and capacity development.


2. Responsibilities:


Proposal Development (working with the Development and Partnership Director, Fundraising Department colleagues and proposal leads from the Programmes, Finance and Communications Departments and GFP Institute)

·      Strategically focusing on targeted priority opportunities (in Jordan, USA, and elsewhere) ranked in priority order in discussion with DPD

·      Developing proposal plans, timelines, and templates in compliance with specific donor requirements to effectively coordinate between departments and ensure timely submission of proposals and reports

·      Researching background materials (including country context analyses, country strategies, previous proposals, donor strategies, reports, and research studies), and gathering input of Programmes Department and GFP Delegates and Pioneers to produce relevant, informed, and locally responsive proposals and reports

·      Developing and using in-depth knowledge of GFP programs, including values, approach, and impact, to describe persuasively to donors, partners, and stakeholders

·      Liaising with the Programmes Department and Institute, and other colleagues, to coordinate proposal and report inputs which include high quality text, data, photos and video, which combine research and evaluation data with compelling human stories with photos and videos showing positive impact for beneficiaries

·      Preparing strategically-tailored proposals for donors and partners, applying best practice and the highest standards of accuracy, taking personal responsibility for the quality of all GFP proposals to donors and partners

·      Ensuring effective handover of successful proposals for implementation by the Programmes team and supporting them in the grant kick-off process


Grant and Donor Compliance (working with COO, Grants Officer and grant leads from the Programmes, Finance and Communications Departments and GFP Institute)

·      Developing, updating and maintaining grants database, tracking and monitoring grants received, donor compliance and reporting requirements and milestones

·      Developing, updating and maintaining prospective and confirmed donor and partner files and documents on the server, including all documents related to proposals, grant agreements, reports, etc.

·      Tracking activity implementation to ensure compliance with GFP’s commitments to donors within agreed timeframes

·      Developing templates for donor reports, carefully following donor guidelines with regards to formatting and content

·      Preparing high quality, impact-driven reports for donors and partners, applying best practice and the highest standards of accuracy, taking personal responsibility for the quality of all GFP reports to donors and partners

·      Coordinating inputs, responses and supporting documents from grant leads in other departments (including but not limited to testimonies, videos, photos, M&E data, etc.) for donor reporting to ensure timely submission of narrative and financial reports

·      Reviewing grant reports prepared by other colleagues, ensuring they comply with donor priorities and guidelines and persuasively describe GFP’s proposed actions

·      Ensuring effective close-out grants by supporting close-out activities and positioning with donors for follow-on funding opportunities


Donor and Partner Relationship Development and Management

·      Researching prospective donors and partners and identifying new prospects and funding opportunities

·      Scheduling and participating in donor and partner meetings and obtaining feedback from donors and partners to allow Generations For Peace to respond to their needs

·      Leading on select donor and partner relationships, serving as the primary point of contact for them with GFP

·      Cultivating mutually-beneficial relationships with donors and partners for prepositioning and follow-on funding opportunities


Fundraising Knowledge Management

·      Utilising the server, OneDrive,, Salesforce and other systems to improve and innovate Fundraising Department fundraising and knowledge management practices

·      Participating in intra- and inter-departmental meetings to ensure collaboration and coordination between and among the Fundraising Department and other colleagues; including but not limited to weekly calls with DPD, bi-weekly Fundraising meetings, coordination calls with other departments, Facetime with Programmes, all-staff meetings and presentations, etc.



3. Key Results Areas:

·      Restricted funding support secured

·      Unrestricted funding support secured

·      Knowledge management, continuous learning and improvement

·      Teamwork and contribution to the broader work of the organisation

·      Personal development



4. Generations For Peace Values:

·      Leadership: demonstrating personal leadership and fostering leadership, responsibility and initiative in others

·      Respect and Tolerance: showing respect and tolerance for all Staff, agents, suppliers and contractors

·      Empowerment and Teamwork: supporting capacity development of the Department, and supporting all other staff as a team player in creating impact

·      Responsibility: demonstrating and encouraging responsibility, accountability and transparency, professionalism, care and diligence in respect of all people and property, and the brand and reputation of the organisation; seeking quality, effectiveness, sustainability, efficiency and good value for money; to 



·      Bachelor’s Degree minimum, in a relevant discipline

·      At least 4 years’ professional experience in non-profit fundraising, communications and donor engagement

·      Specific experience and track-record in securing governmental donor funds: grant proposal writing and reporting, including for USAID, US Department of State, EU, DFID, Norwegian Government, etc.

·      Specific experience and track-record in securing non-governmental donor funds from foundations and philanthropic donors: grant proposal writing and reporting, including for US-based foundations

·      Experience managing and coordinating proposal inputs from various colleagues, and overseeing grant-writing processes in a non-profit

·      Experience drafting high quality communications in different formats

·      Excellent spoken and written English, and in particular top quality written English communications

·      Excellent attention to detail and time management skills, ability to handle multiple competing deadlines and priorities

·      Excellent computer skills (documents/spreadsheets/databases/presentations/multi-media/calendars/email)

·      Cultural sensitivity and understanding of different interpretations of communications approaches in different global, regional, and local contexts

·      Interest in global current affairs, conflict resolution and peacebuilding, and international development

·      Proven ability to fit into a young, diverse, dynamic team as a team player, leader, mentor, and capacity-builder


·      Experience and track-record in securing commercial partner support in cash and value-in-kind

·      Experience in an international peacebuilding organisation

·      Proficiency in Arabic is useful but not required

Application instructions

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