USPSC Internal Controls and Risk Management Specialist

USAID/OFDA
  • Location
    Washington , D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Jul-24-2020
  • Posted
    Jun 29

Position description

SOLICITATION NUMBER:   720FDA20B00065                        

ISSUANCE DATE:   June 26, 2020                 
CLOSING DATE AND TIME:   October 16, 2020, 12:00 P.M. Eastern Time                              

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as an Internal Controls and Risk Management Specialist under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1.    Complete resume. In order to fully evaluate your offer, your resume must include:  

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work. 
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. 
(d) U.S. Citizenship
(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.). 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.  

2.    USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

    OFDA Recruitment Team
    E-Mail Address: [email protected]
    Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

                    Sincerely,
                    
                        /s/

Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

At the GS-11 Equivalent Level: 

USG Policy and Guidance: 
•    Maintain familiarity and working knowledge of federal and USAID management regulations and policies including but not limited to the Code of Federal Regulations (CFR), Office of Management and Budget (OMB) Circulars, USAID Automated Directive Series (ADS), and the U.S. Government Accountability Office’s (GAO) Standards for Internal Control in the Federal Government.  
•    Support OFDA’s efforts to comply with any applicable laws and regulations, including FMFIA, OMB Circular A-123: Management's Responsibility for Enterprise Risk Management and Internal Control; and the GAO Green Book.
•    Support the development of risk assessment tools and practices to manage and keep track of OFDA’s risk profile.
•    Monitor, track, and maintain awareness of the latest GAO and USAID policy trends on internal controls and ERM guidelines.

Portfolio Management and Research: 
•    Participate in research, review, and analysis of existing policies and other sources of information, and contribute to the development of new and revised internal control measures.
•    Provide administrative support to maintain tracking and record-keeping systems on internal control measures and compliance issues, including open audit recommendations.
•    Help evaluate and assess existing internal control practices and provide recommendations for improvement and accountability.
•    Coordinate and report on the status of internal control projects and initiatives within USAID.
•    With supervisory guidance and direction, provide regular updates, resources and information on compliance and internal control requirements to foster awareness among staff.
•    Provide administrative and operational support for OFDA’s efforts to assess and manage risk through USAID’s ERM process.
•    Maintain and help support standardized office files for principal assigned activities, such as corrective action plans, FMFIA requirements, and USAID’s ERM approach.
•    Provide suggestions to OFDA staff and management on policy and options to strengthen internal controls in humanitarian programming.

Agency and USG Liaison and Representation:
•    Provide logistical support for internal control and risk management meetings.
•    Support Internal Controls and Risk Management Advisor and/or AARM senior leadership on data calls related to USAID’s internal controls assessment, to ensure a timely and appropriate response.
•    Support outreach efforts such as brown bags and meetings to facilitate awareness of OFDA’s internal controls, risk assessment, and risk management business processes.
•    Represent OFDA in and participate in intra-office, bureau, and partner meetings as requested. 

General Duties: 
•    Work in rapidly changing, high-pressure situations that often exceed normal business hours. 
•    Attend regular AARM team meetings and program team meetings. 
•    Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied. 
•    Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months. 
•    As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time. 
•    As needed, may serve on temporary detail within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

At the GS-12 Equivalent Level (If the PSC is promoted during contract performance):

At this grade level, the Internal Controls and Risk Management Specialist has demonstrated satisfactory competence in the duties and responsibilities described above. He/She will perform these duties and responsibilities with limited guidance from and limited supervision of the AARM Team Lead or his/her designee for the assigned area of responsibility.

Additionally, working under the guidance of the Internal Controls and Risk Management Advisor, he/she will take on an increased level of responsibility for management and coordination of internal control activities and planning in his/her area of responsibility. He/she will also take on an increased level of responsibility for contributing to policy and regulations interpretations and recommendations as well as representing the office and its interests to other parties. At this grade level, he/she will:

USG Policy & Guidance: 
•    Maintain a strong understanding and knowledge of federal and USAID management regulations and policies including but not limited to the CFR, OMB Circulars, USAID ADS, and the U.S. GAO’s Standards for Internal Control in the Federal Government.
•    Serve as a subject-matter resource for OFDA to comply with any applicable financial laws and regulations, including FMFIA, OMB Circular A-123: Management's Responsibility for Enterprise Risk Management and Internal Control, and the GAO Green Book.
•    Support the development of risk assessment tools and practices to manage and keep track of OFDA’s risk profile.
•    Provide recommendations to the Internal Controls Advisor and AARM leadership for consideration in the development, improvement, and strengthening of internal control and risk management measures.

Portfolio Management: 
•    Orient OFDA staff in Washington and in the field to standardized internal controls and risk management topics, including assisting in the development, updating, and presentation of training materials.
•    Draft, revise, update, and maintain written technical guidance on standard internal control policies and procedures, including open audit recommendations.
•    Maintain awareness of new policies, procedures, regulations, directives, etc., and develop or recommend the operational framework for OFDA policies, programs, and systems designed to strengthen OFDA’s internal controls and risk management approaches.
•    Assess and evaluate existing internal control practices and offer recommendations for improvement and accountability.
•    Collaborate with other OFDA teams and staff to provide guidance and recommendations on internal control measures and compliance. 
•    Draft corrective action plans and work with teams to implement resolution and corrective actions.

Agency and USG Liaison and Representation:
•    Coordinate and lead outreach efforts such as brown bags and meetings to awareness of OFDA’s internal controls, risk assessment, and risk management business processes.
•    Draft for Internal Controls Advisor and/or AARM senior leadership review written and oral responses to requests for information on FFP’s and OFDA’s activities including briefing papers, memorandum talking points, formal presentations, and informal briefings.
•    Represent and participate in interagency, intra-agency, partner-wide meetings as requested. 

General Duties: 
•    Work in rapidly changing, high-pressure situations that often exceed normal business hours. 
•    Attend regular AARM team meetings and program team meetings. 
•    Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied. 
•    Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months. 
•    As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time. 
•    As needed, may serve on temporary detail within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:  
The USPSC will take direction from and report to the AARM Team Lead or his/her designee. 

SUPERVISORY CONTROLS:  
For the GS-11 equivalent position, the supervisor sets overall objectives and resource available and works with the USPSC to develop deadlines, work to be done and methodology.  The USPSC is responsible for carrying out assignments, and consults with the supervisor for policy interpretations.  

For the GS-12 equivalent position, the supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done.  The USPSC is responsible for planning and carrying out assignments.  The USPSC is responsible for planning approach or methodology to be used in carrying out assignments. 

12. PHYSICAL DEMANDS 

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained. 

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

At the GS-11 level:

Bachelor’s degree plus three (3) years of relevant experience in international humanitarian or development assistance, program management, legal, internal audit, internal controls, or risk management.

OR 

Master’s degree plus two (2) years of relevant experience in international humanitarian or development assistance, program management, legal, internal audit, internal controls, or risk management.

At the GS-12 level:

Bachelor’s degree plus five (5) years of relevant experience in international humanitarian or development assistance, program management, legal, internal audit, internal controls, or risk management.

OR 

Master’s degree plus four (4) years of relevant experience in international humanitarian or development assistance, program management, legal, internal audit, internal controls, or risk management.

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.