Program Manager (Limited Term)

University of Notre Dame
  • Location
    Notre Dame, Indiana
  • Sector
  • Experience
    Mid Career
  • Posted
    Sep 03

Position description

The Program Manager independently oversees a portfolio of moderately complex projects within the Pulte Institute for Global Development’s (Pulte) Innovation and Practice (IP) Division. This includes a full range of professional level work that includes project management, finance, coordination, administrative support and oversight for the Pulte Institute and research programs that requires processing and interpreting moderately complex issues. The Program Manager supports effective implementation of externally-funded projects in the IP Division (the IP Division connects cutting-edge Notre Dame faculty research to help solve global development challenges) and serves as a critical link between Pulte, faculty/students, implementation partners, and funding agencies by providing budgeting, logistics, communication, identifying technical resources as needed, and other general program support. Of particular note are a number of projects incorporating Information Technology and Democracy & Governance principles. The Program Manager also assists in the financial management and reporting of the University-funded and grant-funded budgets, and will work closely with others within the IP Division and Pulte more broadly.

The Program Manager will assist in developing proposals for funding organizations, helping to expand the overall IP portfolio in line with the Pulte strategic plan and developing financial resources to support individual faculty needs. This includes independently identifying, researching, writing, and budgeting proposals for grants and project work funded by federal agencies, corporations, and foundations. The Program Manager will also assist in the financial management and reporting of the University-funded and grant-funded budgets, and will work closely with colleagues in Notre Dame Research and the Keough School of Global Affairs to do so. This position will inform program strategies and goals, direct long-term planning and develop policies and procedures related to projects and in support of the Division.

Program Management: Provide independent management oversight over a portfolio of moderately complex projects to support innovative faculty research in areas such as environmental sustainability, global health, humanitarianism, effectives states in development, and business in development, and other topics in line with the Pulte strategy. Assist in the preparation and management of work plans, budgets, contracts, sub-agreements, reports and other communication as needed. Responds to program requests, liaise with other program staff, facilitate and support communications, and maintain information systems. This includes executing day-to-day administration, budget tracking and compliance, logistics, and work plan implementation tasks.

Proposal Development: Independently lead proposal efforts for research and technical projects through research, writing, budgeting, and serve as a resource for Pulte proposal teams and faculty in the identification and development of new proposal opportunities.

Business and Financial Management: Assist the IP Program Director and Associate Program Director in the oversight and strategy for the University-funded and grant-funded budgets, including coordinating the preparation, monitoring and reporting of the university-funded budget in the University budget system throughout the budget cycle; monitoring and approve transactions, analyzing and preparing financial and administrative information as requested by the University, the Keough School or the Director and the Executive Director of Pulte.

Communication: In collaboration with the IP Division Director, Pulte leadership, and communication specialists, prepare presentations on Pulte’s research and development initiatives for appropriate external audiences.

This is a 3 year limited term position.


Minimum Qualifications

Bachelor’s degree required with a Master’s preferred. Collaborative work ethic and high degree of independence and initiative required.

Potential travel to Low-Middle Income countries. Previous work with funding organizations such as corporations, foundations, and federal agencies (e.g., USAID, DOS, NSF, NIH) preferred; strong oral and written skills are required. Comprehensive knowledge of principles, practices, procedures and federal funding requirements preferred. Deep understanding of the Information Technology space highly preferred.

Understanding of Human Rights and water scarcity concepts preferred.

At least 3 years of experience in budgeting, management, and proposal development in an international context for federal agencies. Demonstrated ability to learn and use financial systems and implement administrative policies.

Application instructions

Please be sure to indicate that you saw this position on