Academic Program Assistant

Position description

Johns Hopkins SAIS is a global institution that offers students an international perspective on today’s critical issues. For 75 years, Johns Hopkins SAIS has produced leaders, thinkers, and practitioners of international relations, whose ideas and research inform and shape policy. Johns Hopkins SAIS offers a global perspective across three campus locations: Bologna, Italy; Nanjing, China; and Washington, DC. The school’s interdisciplinary curriculum is strongly rooted in the study of international economics, international relations, and regional studies; the goal of study at Johns Hopkins SAIS is to prepare students to address the multifaceted policy challenges in the world today. To learn more about SAIS, visit https://sais.jhu.edu/. 

 

Established in 2016, the Henry A. Kissinger Center for Global Affairs (HKC) is home to distinguished faculty of scholars and practitioners working to address some of today’s most complex global challenges.

 

The return of great power politics and emerging new threats – from climate change to artificial intelligence and cyberwarfare – are reshaping international relations. The Kissinger Center aims to deepen our understanding of this changing strategic landscape through a historically-informed, interdisciplinary approach to the study of international affairs. This approach honors the legacy of Henry Kissinger, whose diplomatic achievements and erudition have inspired multiple generations of foreign policy professionals. 

 

Located in the heart of Washington, DC, the Kissinger Center is uniquely positioned to build on Johns Hopkins SAIS’ more than 75 years of excellence in scholarship and public engagement to prepare tomorrow’s global leaders. To learn more about the Kissinger Center, visit https://sais.jhu.edu/kissinger. 

Position Description

The Academic Program Assistant supports the Kissinger Center’s mission to advance and develop curricula, research, and programs in historically-informed strategy and statecraft. The program assistant will be responsible for day-to-day administration of the center and will serve as executive assistant to the center’s director. Responsibilities include scheduling and travel, financial accounting, data and file management, drafting budgets, correspondence, and other documents, staffing conferences and events, and conducting timely research for special projects.

 

NOTE: Opportunity for remote work initially during COVID-19 pandemic. This position will return to SAIS Campus (Washington, D.C.) once cleared to return. 

NOTE: This position is not eligible for visa sponsorship.

 

Responsibilities

• Assistant to the Director: serve as the director’s executive assistant, helping to manage calendars, book travel, and undertake timely research for special projects, as required. 
• Office Management: consistent with SAIS and JHU regulations, develop and implement office policies and procedures, manage files, distribution lists, and other information, procure office supplies, liaise with operations, and control access to the office suite.
• Financial Administration: track expenditures against the center’s budget, process reimbursements, review monthly financial reports, and help draft budgets.
• Events:  support center staff to organize conferences and events, manage A/V requests, organize catering, and serve as note-taker, as required.    
• Communications: assist center staff to maintain and improve the center’s digital presence, including updating and expanding the website, preparing an annual newsletter, and engaging students and external stakeholders on social media platforms.

Qualifications

• Individual must have an interest in the study of foreign policy, including familiarity with universities, graduate training, and scholarly research in international affairs.
• Attention to detail and a demonstrated ability to handle concurrent projects, meet deadlines, and work independently and as part of a dynamic team are essential.
• Excellent writing and communication skills and discretion and confidentiality in business dealings are required. 

Minimum Qualifications:

• Bachelor’s degree highly preferred. High School diploma/GED required.
• Two years office/clerical experience required.
• Previous experience in accounting and/or event planning is preferred.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. 
  • JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 

 

Application instructions

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