USPSC Senior Regional Humanitarian Program Officer

USAID/BHA
  • Location
    Dakar, Senegal
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Oct-21-2022
  • Posted
    Sep 20

Position description

SOLICITATION NUMBER:   720BHA22R00063

ISSUANCE DATE:         September 20, 2022
CLOSING DATE AND TIME:  October 21, 2022, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development 
(USAID) Office of Africa (OA), is seeking offers from qualified U.S. citizens to provide personal 
services as Senior Regional Humanitarian Program Officer (SRHPO) under a United States Personal 
Services Contract (USPSC), as described in this solicitation.
USAID will evaluate all offerors based on stated evaluation criteria. USAID encourages all 
individuals, including those from disadvantaged and under-represented groups to respond to the 
solicitation.

Submittals must be in accordance with the attached information at the place and time specified. 
Offerors interested in applying for this position MUST submit the following materials:
1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked 
per week for each position. Any experience that does not include dates (month/year), locations, and 
hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related 
skills, or job-related honors, awards or accomplishments. Failure to identify an academic 
discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet 
the experience requirements as stated in this solicitation. This information must be clearly 
identified in your resume. Failure to provide information sufficient to determine your 
qualifications for the position will result in loss of full consideration.
2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form 
must be physically signed. Certified electronic signatures may be accepted. AID 309-2 is available 
at http://www.usaid.gov/forms.
U.S. Agency for International Development 1300 Pennsylvania Avenue, NW
on, DC 20523
ww.usaid.gov


NOTE REGARDING ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

Please be advised that upon award, the contractor will be required to show proof that the 
contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or 
submit an approved reasonable accommodation to the CO. If the contractor does not meet this 
requirement the contract may be terminated. USPSCs performing overseas must follow the Mission 
policies and/or directives from the U.S. Department of State regarding COVID-19 requirements.

NOTE REGARDING UNIQUE ENTITY IDENTIFIER (UEI) NUMBER AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Unique Entity 
Identifier (UEI) number and be registered in the System for Award Management (SAM) database prior 
to receiving an award. You will be disqualified if you either fail to comply with this requirement 
or if your name appears on the excluded parties list.  The selectee will be provided with guidance 
regarding this registration.

All new SAM.gov entity registrations require a signed notarized letter identifying the authorized 
Entity administrator for the entity associated with the UEI number. Additional information on the 
format of the notarized letter and where to submit can be found via the below Federal Service Desk 
link:

https://www.fsd.gov/gsafsd_sp

Instructions to obtain a UEI can be found via the SAM.gov link.
Offerors can expect to receive a confirmation email when offer materials have been received. 
Offerors should retain for their records copies of all enclosures which accompany their offers. 
Your complete resume must be emailed to:

OA Recruitment Team
E-Mail Address: [email protected] Website: www.BHAjobs.net
Any questions on this solicitation may be directed to the OA Recruitment Team via the information 
provided above.


Sincerely,
'

Sonja Stroud-Gooden

Contracting Officer

 


I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA22R00063

2. ISSUANCE DATE: September 20, 2022

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: October 21, 2022, 12:00
P.M. Eastern Time

4. POINT OF CONTACT: OA Recruitment Team, [email protected]

5. POSITION TITLE: Senior Regional Humanitarian Program Officer

6. MARKET VALUE: $81,216 - $105,579 equivalent to GS-13 (not eligible for locality pay)

Final compensation will be negotiated within the listed market value and will include Locality Pay 
for domestic USPSCs based on the location of the Official USAID Worksite, or the approved 
alternative worksite when remote work is authorized. USPSCs performing overseas are not entitled to 
Locality Pay.

Salaries over and above the top of the pay range will not be entertained or negotiated.

7. PERIOD OF PERFORMANCE: Five (5) years

8. PLACE OF PERFORMANCE: Dakar, Senegal

There may be an initial training program in Washington, D.C. for three months, which will include 
formal classroom training and on-the-job training; and may include security training. After 
completion of Washington training, the Senior Regional Humanitarian Program Officer will be 
assigned to the place of performance.

Overseas USPSCs may be authorized to telework or remote work only from a location within the 
country of performance, in accordance with Mission policy. Telework or remote work from outside the 
country of performance may only be authorized in certain situations in accordance with the terms 
and conditions of the contract.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Secret (If there is a change in circumstances requiring access to 
National Security information classified at the Top-Secret level, the offeror may be asked to 
obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance 
after award)

11. STATEMENT OF DUTIES


BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance 
(BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian 
assistance overseas in response to all types of international disasters, including slow-onset 
disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made 
disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, 
achieving, monitoring, and evaluating international humanitarian assistance falling into two 
conceptual areas:
●  Humanitarian  Response  activities  comprise  needs-based  humanitarian  assistance provided to 
save lives, alleviate suffering, and protect human dignity during and in the aftermath  of  
emergencies.  Humanitarian  assistance  is  grounded  in  humanitarian principles and is directed 
toward the most vulnerable populations.

●  Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations 
for longer-term recovery as appropriate, and will work in close conjunction with humanitarian 
assistance. Early recovery is an approach that supports communities impacted by crises to protect 
and restore basic systems and service delivery. Early recovery builds on humanitarian response 
efforts and establishes the initial foundations of long-term recovery. Early recovery activities 
are implemented for a specified, appropriate timeframe that assists populations recovering from an 
identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk 
and management of residual risk, which contributes to strengthening resilience and to the 
achievement of sustainable development. Resilience is the ability of people, households, 
communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in 
a manner that reduces chronic vulnerability and facilitates inclusive growth.
BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America 
and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic 
office designs, provides, and assesses humanitarian assistance for their respective regions, 
including assistance related to responding to, recovering from, and reducing the risk of man-made 
and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and 
influences USAID’s role within the international humanitarian system; leads engagement on a range 
of policy, programmatic, and operational issues; and positions the Agency to influence collective 
response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide 
high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads 
the Bureau’s external engagement with academia and coordinates research to advance the 
effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 
24/7 operability by providing leadership, planning, quality assurance, technical expertise, and 
process management.  HBMO ensures effective stewardship of the Bureau’s support  services,  
including  workforce planning, staffing, financial management, internal controls, facilities 
operations and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the 
purchase and delivery of goods and services in response to declared foreign disasters and 
international humanitarian needs in key functional areas, including supply-chain management, 
procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

BHA is committed to fostering an equitable and inclusive workplace with a diverse workforce. BHA 
encourages qualified candidates of all races/ethnicities, genders, cultural backgrounds, abilities, 
and socioeconomic statuses to apply.

The Office of Africa (OA) designs, provides, and assesses humanitarian assistance, including 
assistance related to responding to, recovering from, and reducing the risk of human-induced and 
natural disasters, while linking with other USAID investments that build resilience. OA consists of 
five (5) geographic divisions: East Africa; Central Africa; Sudans; West Africa; and Southern 
Africa. These divisions are responsible for the provision of emergency humanitarian assistance 
through  grants  and  cooperative  agreements to non-governmental organizations (NGOs); 
international organizations (IO) including United Nations (UN) agencies; and to other partners. 
These divisions also oversee BHA OA’s nonresponse efforts in disaster risk reduction (DRR), 
resilience, and humanitarian transition.

To fulfill its mandate, and to effectively respond to disasters worldwide, BHA has established six 
regional offices in the following locations: San Jose, Costa Rica; Nairobi, Kenya; Dakar, Senegal; 
Pretoria, South Africa; Budapest, Hungary; and Bangkok, Thailand. BHA also has other, smaller 
sub-regional and program offices around the world.

The BHA West Africa Regional Office (WARO) is composed of approximately 16 BHA staff and is 
responsible for regional level oversight of approximately $700 million in emergency, DRR, and 
resilience programming across 21 countries. WARO provides targeted technical, strategic planning, 
budgetary, staffing, and management support to BHA presence-country teams in Burkina Faso, 
Cameroon, Chad, Mali, Niger, and Nigeria. The Regional Office and the six BHA bilateral teams are 
diverse and composed of Foreign Service Officers, United States Personal Service Contractors 
(USPSCs), and national staff and are led by experienced Senior Humanitarian Advisors. WARO also 
directly oversees a cross-cutting regional portfolio as well as direct management and monitoring of 
humanitarian programs in non-presence countries such as Cote d’Ivoire, Guinea, Liberia, Mauritania, 
and Sierra Leone. WARO ensures BHA humanitarian leadership and representation in regional 
humanitarian fora and manages relationships with key Dakar-based humanitarian stakeholders in the 
USG, UN, and NGO communities. Additionally, the BHA Regional Office ensures greater linkages, 
coordination and complementarity between humanitarian assistance programs and development programming in the Sahel 
and throughout the West Africa region.

WARO staff are expected to travel frequently to monitor programs throughout the region, provide 
short-term surge support to fill vacant positions in presence countries, and deploy on short notice 
to respond to emerging crises worldwide.

The Senior Regional Humanitarian Program Officer (SRHPO) plays a major role in the OA’s effort to 
promote excellence in humanitarian assistance and meet BHA’s mandate to save lives, alleviate 
suffering, and reduce the social and economic impact of disasters. Under the guidance of the 
Regional Director or his/her/their delegate, the SRHPO supports the coordination and management of 
BHA disaster response, preparedness, mitigation, and training programs in the region of 
responsibility. The SRHPO will ensure that BHA’s objectives for disaster response and assistance, 
strategic reporting, and analysis are met.

OBJECTIVE

BHA requires the services of a SRHPO for WARO, based in Dakar, Senegal, to ensure that BHA’s 
objectives for disaster assistance, DRR, resilience programming, strategic reporting, and 
interagency coordination for the region are met.

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the Regional Director or delegate, the SRHPO supports 
BHA/WARO through the management of humanitarian activities in the region, assisting with program 
analysis, strategy development, and coordination with partners in the humanitarian community. The 
SRHPO will work closely with a program team that includes field-based Senior Humanitarian Advisors, 
Humanitarian Program Officers, and Program Management Specialists.

This position requires effective daily coordination with several BHA staff members, as well as 
representatives from other USAID offices, Embassy staff, and the humanitarian community, and 
therefore requires a highly collaborative work style. The SRHPO will perform the following:

Contextual Specialty:
●  Learn and stay up to date on political, social, and operational issues affecting the 
humanitarian context and programming across West Africa.
●  Develop and maintain knowledge of USAID and USG humanitarian priorities and strategy within the 
region, and BHA’s contributions and comparative advantages to those efforts.
●  Provide regular reporting on site visits, meetings, relevant current events, and other issues 
that impact humanitarian relief efforts within the region.

Portfolio Management:
● Lead BHA’s WARO program staff in the day-to-day management of emergency response activities and 
program budget within the region.

●  Travel as permitted to assess, evaluate, and monitor humanitarian conditions in the affected 
region, and make strategic recommendations for appropriate interventions.
● Provide field-based insights, knowledge, and perspectives to support and inform award management.
●  Guide implementing partners in developing applications based on BHA’s Emergency Application 
Guidelines. Review concept papers and applications and provide timely recommendations to 
BHA/Washington D.C. Provide guidance on USAID award regulations and policies to partners
●  Participate in office-wide discussions on initiatives that impact program implementation to 
provide field-based perspectives, as assigned.
●  Coordinate with USAID/Senegal and other USAID missions in West Africa to ensure complementarity 
with development programming and help to leverage BHA funding for longer term sustainability.

Representation:
●  Support BHA Country Team Lead in maintaining relations with senior leadership in UN agencies, 
IOs, NGOs, USG personnel, donors, and host government authorities.
●  Coordinate with other humanitarian donors on program strategy, joint donor evaluations and 
UN-led assessments, and participate actively in humanitarian coordination fora.
● Prepare briefing papers, notes, and presentations on BHA programming for official USG visitors 
interested in humanitarian issues.
● Represent BHA with various audiences, as requested.

Leadership:
●  Serve as peer mentor to team members on grants and portfolio management, to include BHA’s 
business process, portfolio-specific budget and workload management, and post-award monitoring and 
management.
●  In close coordination with program team members in the WARO, and Washington, DC office, work 
with NGOs, IOs, and UN agencies that are developing proposals for BHA (including grant amendments 
and extensions) to ensure compliance with BHA’s guidelines.
●  Participate in technical evaluation committees for staffing and programming, as requested.
● Participate in both field-led and Washington-based working groups and committees, as requested.
●  Consistently model behaviors that demonstrate a commitment to fostering a non-hostile, inclusive 
work environment that values diversity, equity and is free of discrimination, bias, unfairness, 
bullying, offensive behaviors, and harassment of any kind.

General Duties:
●  Become certified and serve as an Assistance Officer’s Representative (AOR)/Contracting Officer’s 
Representative (COR), as assigned. The AOR/COR provides financial and programmatic oversight of all 
aspects of  managing the agreement or contract; this includes but is not limited to reviewing 
invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, 
monthly status reports), travel requests, key personnel requests, and financial/budget reports. 
They are responsible for drafting and submitting the annual contractor performance evaluation in the Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation 
and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and 
conditions of the contract/agreement, the Federal Acquisition Regulation, and USAID policy. 
AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.
●  May be requested to be on-call or serve as needed on Washington-based Response Management Teams 
(RMTs) or in other international locations on Disaster Assistance Response Teams (DARTs). The duties on RMTs will vary.
● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
●  As needed, may serve on temporary detail within the Bureau to meet operational needs during 
staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties 
and responsibilities and will be directly related to the statement of duties provided.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and will report to the Regional Director or his/her/their 
designee in WARO and collaborate and consult with other USAID and U.S. Embassy staff.

SUPERVISORY CONTROLS:
Supervisor sets overall objectives and resources available; the USPSC consults with the supervisor 
to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and 
carrying out assignments. The USPSC is responsible for planning approaches or methodology to be 
used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on 
DARTs (if required), and during site visits, there may be some additional physical exertion 
including long periods of standing, walking over rough terrain, or carrying of moderately heavy 
items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and 
during site visits, the work may additionally involve special safety and/or security precautions, 
wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.
 

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION


(Determines basic eligibility for the position. Offerors who do not meet all of the education and 
experience factors are considered NOT qualified for the position.)

Bachelor’s degree in any discipline and at least seven (7) years of work experience with a 
humanitarian  or development focus. This experience must include responsibility in: 1) determining 
budget levels; 2) selecting programs for funding; or 3) managing or evaluating programs. Experience 
must include one (1) year of cumulative international experience in at least one  of  the  
following:  humanitarian  assistance,  emergency  management,  relief,  DRR, post-emergency 
rehabilitation, recovery, or resilience.
OR
Master’s degree in any discipline and at least five (5) years of work experience with a 
humanitarian  or development focus. This experience must include responsibility in: 1) determining 
budget levels; 2) selecting programs for funding; or 3) managing or evaluating programs. Experience 
must include one (1) year of cumulative international experience in at least one  of  the  
following:  humanitarian  assistance,  emergency  management,  relief,  DRR,
post-emergency rehabilitation, recovery, or resilience.
 

Application instructions

  1. SUBMITTING AN OFFER

 

Offers must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:
    1. Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
    2. Specific duties performed that fully detail the level and complexity of the work.
    3. Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
    4. U.S. Citizenship
    5. Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

 

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

 

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

 

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

 

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained; the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

 

NOTE:    REGARDING    ADEQUATE    SAFETY    PROTOCOLS     FOR     FEDERAL CONTRACTORS

 

Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985). (c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

 

NOTE REGARDING UNIQUE ENTITY IDENTIFIER (UEI) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Unique Entity Identifier (UEI) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

 

NOTE: Registration for a UEI number is FREE.

 

For general information about UEI Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Unique Entity Identifier at https://www.acquisition.gov/far/part-

 

 

52#FAR_52_204 and FAR 52.204-6, System for Award Management at https://www.acquisition.gov/far/part-52#FAR_52_204 or www.sam.gov.