USPSC Regional Advisor

USAID/BHA
  • Location
    Jakarta, Indonesia
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Jul-27-2021
  • Posted
    Jul 06

Position description

SOLICITATION NUMBER:          720BHA21R00060                        

ISSUANCE DATE:                          July 6, 2021                 

CLOSING DATE AND TIME:       July 27, 2021, 12:00 P.M. Eastern Time                              

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Asia, Latin America, and the Caribbean (ALAC) is seeking offers from qualified U.S. citizens to provide personal service as a Regional Advisor (RA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

            ALAC Recruitment Team

            E-Mail Address: [email protected]

            Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the ALAC Recruitment Team via the information provided above.

 

                                                  Sincerely,

                                                 Sonja Stroud-Gooden

Contracting Officer

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the Regional Director, the RA will be responsible for program analysis, strategy development, and coordination with relief agencies, other donors, and USG interagency partners, as well as reporting to BHA/Washington. The RA will maintain close coordination and collaboration with USAID and Embassy staff across the affected region and in the relevant regional offices.

This position requires an individual who is able to travel outside of the country where he/she is based, on short notice for two to three weeks at a time, or longer, on occasion. The RA will serve as the primary contact and liaison for ongoing disaster activities related to disaster response, preparedness, mitigation, and training programs.  The RA will work to increase the capability of host governments, IOs, and NGOs to respond and prepare for disasters in the affected region. The RA will also be responsible for disaster analysis, program monitoring, overseeing NGO partner implementation, reporting to BHA/Washington, and liaising with USAID Missions and U.S. Embassies.

Working directly under the guidance and supervision of the Senior Regional Advisor (SRA), the RA will work in close collaboration with a program team that may include other RAs, Senior Humanitarian Advisors, Program Officers, Field Monitors, Regional Team Leaders, and/or Humanitarian Assistance Officers. Specifically, the RA will be responsible for the following:

Contextual Specialty

  • Serve as an expert on humanitarian issues, priorities, lessons learned, and opportunities in the region of responsibility.
  • Provide expert guidance on political, humanitarian, organizational, structural, and stakeholder interests specific to the region of responsibility.
  • Prepare and/or provide substantive guidance in the preparation of regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries.

Portfolio Management

  • Develop and maintain a detailed understanding of BHA’s program strategy and the implementation of resulting awards in the area of assigned responsibility.
  • Guide regional team efforts to develop appropriate programmatic strategies for disaster responses and DRR efforts in the area of responsibility.
  • Review program proposals on disaster assistance activities and emergency projects for conceptual soundness, technical feasibility, and budget.
  • Lead/conduct initial assessments to identify humanitarian needs and/or DRR opportunities across a broad spectrum of sectors, in current disaster sites or locations with high vulnerability.
  • Monitor ongoing humanitarian response and DRR activities to validate that objectives are met, and beneficiaries are served.
  • Lead the development of country-, issue-, or disaster-specific strategies across the region of responsibility, as well as timely revision of these strategies as contextual realities shift.
  • Re-assess implementation approaches and strategies on an ongoing basis and make recommendations for appropriate shifts to approach or resource allocation.
  • Participate in the development of field-based recommendations on difficult resource and programmatic trade-offs within the region.

Representation

  • Develop and maintain relationships with representatives of host governments, donor governments, IOs, NGOs, U.S. embassies, and USAID missions to ensure efficient and coordinated humanitarian response and DRR activities.
  • Represent USAID in joint efforts to design, develop, and implement humanitarian strategies and intervention with local governments and donor, partner, and UN organizations, as appropriate.
  • Advise regional officials, including host country authorities and other USAID officials on disaster response, mitigation, and risk reduction efforts, including the review of sector disaster response and DRR plans.
  • Work with local and regional institutions and private/public sector organizations to incorporate DRR into appropriate programs.

Leadership

  • Support regional team efforts to develop current and future strategic direction for the regional office to include programmatic, liaison and representational prioritization, and human and financial resource requirements.
  • Participate in a leadership role in office-wide policy initiatives to ensure field perspectives are well-represented.
  • Serve as a peer-mentor for program staff working to increase exposure and experience in field-based humanitarian operations.

General Duties

  • Supervise relevant USPSCs and foreign national program staff in assigned program offices.
  • Serve in leadership, planning, or program positions on response teams, assessment teams, or to provide coverage for field offices within and outside the region.
  • Ensure timely reporting of BHA’s activities in the region through written cables, analyses, strategies, and other requests for written information and/or oral briefings.
  • Maintain regular communications with the regional (and/or sub-regional) office in the area of responsibility and with BHA/Washington.
  • Sign up for and serve as needed on Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will vary.
  • Serve as the BHA after-hours duty officer on a rotational basis for approximately one week every six months.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary detail within the office to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.
  • Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report directly to the Regional Director or his/her designee.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change. 

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

Qualifications

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with study in, but not limited to, international relations, development, economics, food policy, or a related field of study and nine (9) years of progressively demonstrated experience in emergency relief, DRR and/or disaster preparedness programming and management, which must include five (5) years of overseas field experience as demonstrated by short-term deployments or assignments in emergency situations. Substantial overseas field experience is highly preferred.

OR

Master’s degree with study in, but not limited to, international relations, development, economics, food policy, or a related field of study; and seven (7) years of progressively demonstrated experience in emergency relief, DRR and/or disaster preparedness programming and management, which must include three (3) years of overseas field experience as demonstrated by short-term deployments or assignments in emergency situations. Substantial overseas field experience is highly preferred.

Application instructions

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

NOTE:  If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.
 

NOTE:  If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained; the offer may be rescinded.