Episcopal Migration Ministries (EMM) lives the call of welcome by supporting refugees, immigrants, and the communities that embrace them as they walk together in The Episcopal Church’s movement to create loving, liberating, and life-giving relationships rooted in compassion. EMM’s desire to honor the inherent value of human connection brings communities together to love their neighbors as themselves.
EMM acts in covenant with individuals and partners to ensure the equity of all voices as they work to serve, engage, and sustain the mission.
EMM (as one of nine other national faith-based and secular agencies), carries out a national program of refugee resettlement through a public/private partnership with the US government, holding contracts with both the Department of State, Bureau for Population, Refugees, and Migration; and the Department of Health and Human Services, Office of Refugee Resettlement.
EMM resettles refugees from across the world regardless of their national origin, race, or religion, through a network of affiliate offices nationwide, linking these affiliates with Episcopal dioceses and parishes that together carry out the ministry begun over 75 years ago to relieve the burden of the world’s suffering through refugee resettlement and immigration assistance. EMM’s mission and mandate is to “welcome the stranger” among us.
As a Program Specialist this position assists the Program Officer and Senior Program Officer with the oversight and management of the Reception & Placement program (R&P) and Matching Grant (MG) program. The Program Specialist will work in a coordinated manner to backstop other staff responsibilities as needed.
The Program Specialist reports to the Senior Program Officer – Post-Arrival R&P.
Duties & Essential Job Functions
- Assists the Senior Program Officer and Program Officer in managing contract requirements for each EMM grant (RP, MG) by maintaining regular contact with affiliate sub-grantees and communicating program requirements, policies, and best practices to the affiliates in consultation with the Senior Program Officer, including:
- Processes R&P Period reports.
- Tracks and analyzes R&P Period program outcomes as submitted through IRIS for completeness, accuracy and compliance with the Reception and Placement requirements.
- Provides telephonic technical assistance and consultation to affiliates as necessary.
- Processes, tracks and analyzes post-arrival Minor Reports as submitted through IRIS for completeness, accuracy and compliance with the Reception and Placement requirements.
- Through the IRIS database, reviews monthly MG program enrollments, trends in 120 &180-day outcomes.
- Assists the Senior Program Officer in the preparation and submission of grant proposals by editing affiliate draft proposals and budgets, preparing required attachments and supporting documentation, and other tasks as necessary for successful grant submission.
- Conducts a periodic on-site and desktop monitoring of affiliate compliance with R&P and MG program requirements; prepares Monitoring Report and follow up on recommendations contained therein.
- Provides on-going training to affiliates on the R&P and/or MG related issues as needed and in consultation with the Senior Program Officer and Program Officer. Trainings will be given on-site at affiliate offices, via teleconference, and/or via the Internet.
- Assists the Senior Program Officer in preparing reports for funders for all programs.
- Provides general administrative support to the Senior Program Officer and Program Officer as needed.
Other Function and Responsibilities
Performs other duties as assigned.
- Bachelor’s Degree reflecting interdisciplinary studies in social and behavioral sciences or related fields is required. However, an individual with knowledge and skills gained through a combination of a non- social sciences-related educational degree and social services work experience and continuing education is also capable of doing this work.
- At least one year of experience working in the US refugee resettlement system or related fields such as, migration, social work, or international development.
- Excellent organizational, written, and verbal communication and analytical skills.
- Knowledge of Microsoft Office (particularly 365, Word, Excel, and PowerPoint) and typing ability required.
- Must be self-motivated, detail-oriented, able to work both independently and as part of a team, and able to handle multiple tasks simultaneously.
- Ability to work under pressure and meet deadlines.
- Must be able to work collegially and constructively with a wide range of partners.
- Must be able to master and stay current with the regulations and requirements of all EMM grant contracts. Must be able to exercise judgment and flexibility in applying these requirements to the work of local resettlement affiliates.
- Previous experience with event logistics and coordination
Physical Requirements/Work Environment
For the majority of working hours, this position has no special physical demands other than those normally associated with working in an office environment. Required periodic US domestic travel, including visits to refugee homes for monitoring of resettlement program compliance, could present physical demands challenging to candidates with mobility impairment.
This work routinely occurs in an office environment as well as on the road across the country in affiliate offices, parishes and related Church institutions. Moderate travel is required
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