UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Grounded in the vision of equality enshrined in the Charter of the United Nations, UN-Women will work for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, UN-Women will lead and coordinate the United Nations System's efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors. The Division of Management and Administration is responsible for all aspects of security management for UN-Women Headquarters and Field Offices.
The primary responsibilities of the UN Women Security Office Regional Security Specialist – Occupational Safety and Health Manager is to advise and assist UN Women Headquarters, Regional, Multi-Country, Country Offices, and UN Women Security Field personnel on their safety and security responsibilities to protect and minimize the risk to UN Women personnel, property, and operations in the field while at the same time enable UN Women programme delivery throughout. Additionally, the Regional Security Specialist - Occupational Safety and Health Manager will ensure that the organisation adheres to its Occupational Safety and Health strategy and policy at all levels globally.
Under the overall guidance of the Director of Division of Management and Administration, and under the direct supervision of the UN Women Global Security Adviser, the Regional Security Specialist - Occupational Safety and Health Manager provides leadership and direction to UN Women with regard the implementation of UN and UN Women security policies, procedures and plans for the protection of UN Women personnel and assets and the safe delivery of programmes in the field. The Regional Security Specialist - Occupational Safety and Health Manager also has a focus and oversight on the trends and security context of the Americas and Caribbean region.
Duties and Responsibilities
Provide technical support, guidance, and advice to the Organization:
- Provide timely and accurate Security and Safety advice and recommendations to the organization; and approve organizational missions;
- Clarify, interpret, and implement existing UN and UN Women security, occupational safety and health policy as applicable;
- Oversee security and safety evaluations and provide advice on security measures for the residences (Residential Security Measures - RSM) of UN Women personnel, as well as on latest trends and threats to personnel safety and security;
- Track developing threats and related risks, reviewing the impact of security and safety factors and risk on UN Women personnel, premises, assets, programme design and delivery;
- Provide recommendations regarding effective risk prevention and mitigation measures, including recommendations for possible UN Women support needs and improvements;
- Provide security surge support outside of the designated ‘Duty Station’ as required;
- Provide remote security and safety support to identified UN Women personnel, offices, programmes & projects;
- Advise and support UN Women Security Focal points with regard UN Women online security and Safety assessments systems.
- Lead the management of UN Women Occupational Safety and Health (OSH);
- Develop and update organizational Occupational Safety and Health plans;
- Implement organisational plans and ensure all required staff are trained to respond to the required duties;
- Ensure effective security and safety related information flow/exchange to enable and improve operational assessments, planning to enhance awareness, coordination and implementation;
- Act as the global focal point for Occupational Safety and Health;
- Ensure that the UN Women OSH planning links to the wider UN OSH Policy and Planning;
- Mainstream the inclusion of Occupational Safety and Health within the existing Security Compliance business process.
Oversee security and occupational safety and health assessments and take necessary action:
- Oversee substantive assessment of the Security and Safety situation at the duty station and ensure adequate collation and verification of information;
- Conduct security and safety assessments of UN Women premises and equipment and provide recommendations on risk management.
Liaise with and participate in the local security and safety community:
- Liaise and coordinate with the host government security and safety organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations, UN entities, and other non-State actor;
- Participate as a member of security and safety groups, particularly IASMN/UNSMS Working Groups as directed by the UN Women Global Security Adviser;
- Provide an advisory presence at UN security and safety management meetings such as the country SMT, UNCT, and OMT
- Maintain a security and safety network of international and national personnel;
- Represent UN Women on behalf of the Security Adviser at security and safety meetings, and attends applicable workshops/training sessions, working groups and conferences as directed.
Collect, update, and communicate security and safety information:
- Provide updates and information to HQ in relation to the security and safety intranet portal and documentation;
- Disseminate security and safety information and measures to personnel;
- Disseminate analytical products and outputs of the Section to stakeholders;
- Conduct regular communications with UN Women Security Focal Points;
- Establish UN Women Warden System/Communication Trees where applicable.
Develop, maintain, manage & implement UN Women Security Plans and Occupational Safety and Health Plans:
- Oversee the development and implementation the UN Women Security Plans and Occupational Safety and Health Plans; maintain the plan;
- Manage the preparation and review of the UN Security Plan and provide technical support in its implementation;
- Provide advice and recommendations in the selection and purchasing of security and safety equipment;
- Prepare and submit security clearance/movement of personnel requests;
- Maintain, coordinates and implements the UN Women Warden System;
- Keep and update of information related to UN Women offices and residences including Global Premises Directory.
Monitor, manage and implement UN Women compliance of the Security Risk Management Measures (SRMM) established for the duty station/s:
- Compile data required for the SRMM Self-Assessment of the UN Women and UN Security Compliance Survey (SCS) Programme;
- Provide technical support to and advise the UN Women Security Focal Point in the completion and updating of the SCS;
- Provide technical support to and advise the UN Women Security Focal Point in the evaluation and implementation of the UN Women Security Compliance Action Plan (SCAP);
- Provide technical advisory support to the Security Focal Point for the UN Women Security Compliance Enhancement Funding (SCEF);
- Implement SRMM for UN Women personnel, premises and assets, and systems and protocols, in accordance with organizational risk acceptance, ensuring the mainstreaming of security;
- Provide UN Women managers with prescriptive content such as policy, risk management methodology, SRMM and RSM;
- Provide technical support to security and safety compliance input of all UN Women offices within AOR;
- Provide technical support to the Programme team in ensuring security mainstreaming, completing and submitting the UN Women online Programme Assessment format, annual work plans and programme planning documents.
Report security and safety incidents affecting UN Women personnel, programmes, offices and assets:
- Collate information and provide inputs to security and safety reports, such as the Security & Safety Incident Reporting System (SSIRS), Security Risk Management (SRM) Assessments and other ad-hoc incident reports;
- Oversee safety and security evaluations and surveys of the organization;
- Develop accurate and timely written country briefings; add inputs to position papers from a field perspective;
- Provide information to the country UN Security Management System (UNSMS) as required.
Develop and conduct training courses on security and safety awareness, preparedness, mainstreaming, BCP, OSH and specialized security functions:
- Participate in the development and delivery of UNSMS training;
- Develop UN Women specific security and safety training and conduct training;
- Provide security and safety orientation to newly assigned personnel members and briefings;
- Provide security and safety mainstreaming sessions as required;
- Provide BCP and OSH training sessions as required;
- Coordinate with Human Resources to provide UN Women Representatives and Heads of Offices briefings.
Oversee the Budget and Finances:
- Oversee the security annual work plan and related budget; initiate budget revisions for approval;
- Prepare security budgets as well as completion of UN Women SCEF funding requests;
- Provide substantive security inputs to UN Women AWP/SN, programme appraisal bodies, and related budgets;
- Monitor and support allotted UN Women Security and Safety Compliance funds to budget and utilize them in a timely manner within ATLAS;
- Monitor that costs and expenditures remain within budget and approved limits through the monitoring of monthly ATLAS budget reports;
- Keep the Global Security Adviser updated on expenditures in the operational budget and follow closely remaining expenditure;
- Oversee budget closures and reports as per HQ processes;
- Ensure that all projects and programmes contribute resources to implementation of security measures.
Perform other security and safety related tasks including but not limited to:
- Provide Organizational OSH management
- Provide Air Travel Focal Point services to UN Women as per ARMO requirements;
- Maintain liaison with commercial companies used for UN Women security and safety at offices and residences, in order to ensure the effective and efficient use of the guard force.
Key Performance Indicators:
- Quality and timely security and safety recommendations and advice;
- Adherence to UN Women and UN security and safety standards;
- Provide timely and accurate security and safety reports;
- Accurate and timely implementation of the overall UN Women security and safety plans;
- Provide accurate information and briefings to personnel, including newly hired personnel and non-personnel;
- Regular interaction and maintain good relationships with important partners, including Security Focal Points, UN agencies and external parties;
- Timely completion and input to the UN Women security business process SCS – SCAP- SCAP.
- Respect for Diversity;
- Awareness and Sensitivity Regarding Gender Issues;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf
- Strong knowledge of business, operations, and programming cycle
- Strong knowledge of security, safety and risk management
- Strong knowledge of local country’s security and safety situation/ laws
- Good knowledge of UN System policies and procedures
- Ability to work under pressure and in crisis situations
- Strong analytical skills
- Ability to be strategic and provide advice
Required Skills and Experience
- Master’s degree or equivalent in security management, business administration, leadership, political/social science, psychology, international relations or a related field;
- A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. UN, Police or Military Senior Command and Staff College qualification with command experience at senior level, may be accepted in lieu of the advanced university degree
- Minimum 5 years of progressive experience in security with experience of programme management in the field in a development context; 7 years if not in possession of a Master’s degree;
- Budget management experience as it relates to field support;
- Experience of conducting security risk assessments as integral part of operational planning and the enabling of operations;
- Knowledge or experience in Occupational Safety and Health is desirable.
- Fluency in English is required;
- Knowledge of the other UN official working language is an asset.
- All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
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