Program Associate-Africa

International Foundation for Electoral Systems (IFES)
  • Location
    Arlington, Virginia
  • Sector
    Commercial
  • Experience
    Early Career
  • Posted
    May 05

Position description

About the International Foundation for Electoral Systems (IFES): Together we build democracies that deliver for all. Our independent expertise strengthens electoral institutions/systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by providing technical assistance; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. We believe that trusted electoral institutions deliver credible elections, effective governing institutions are accountable to the people they serve, all people safely participate in civic and political life on an equal basis and technology, information and data positively serve elections and democracy. Since 1987, IFES has worked in over 145 countries – from developing to mature democracies.

The Program Associate is the entry level position to program work at IFES.  As a junior member of the team, the Program Associate will provide administrative and programmatic support for current and developing programs.

Job Responsibilities:

  • Support the successful implementation of donor-funded projects within the Africa team.
  • Contribute to the preparation of programmatic reporting, including quarterly, annual and final reports.
  • Review and submit field financial documentation, such as field expenditure reports, wire transfers, and vendor invoices to the supervisor for approval. 
  • Input financial data for pipelines, review data in the financial system for accuracy, check accuracy of financial reports, review and reconciliation of credit cards. 
  • Liaise with field offices on procurement, short-term technical assistance needs, and collection of monitoring and evaluation data.
  • Review/prepare/submit material for procurements including drafting Request for Proposals/Quotations, preparing selection packages, and tracking existing contracts.
  • Support recruitment and mobilization of field staff and consultants for field assignments.
  • Maintain project records and documents, including consultant contracts, and project files.
  • Conduct basic research and provides general support in proposal development process.
  • Provide administrative functions in support of the department. 
  • Plans and expedites airline, hotel, and visa arrangements.
  • Provide support during department meetings and special events, prepares and assembles briefing materials as directed.
  • Provide assistance on special projects and assignments.
  • Other duties as assigned.

POSITION SCOPE: Provides the support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Manages own workload, time and priorities, with guidance from supervisor

DECISION MAKING/PROBLEM SOLVING:    Has the knowledge and skills to identify solutions to routine problems.  Produces useful ideas or explanations for circumstances, but may need guidance on execution for results.  Understands and applies policies and proactively suggests solutions and improvements on issues.  

FISCAL RESPONSIBILITY:   Prepares routine financial reports in compliance with IFES policies and procedures.  Processes routine transaction in compliance with IFES procedures. 

RELATIONSHIPS:   Maintains collaborative working relationship with team members and other staff within the Division.  Initiates contact with staff in other departments to exchange information and coordinates activities necessary to achieve work goals.  

SUPERVISION EXERCISED:   None

Qualifications

Education: Bachelor’s degree required

Experience: 0 - 2 years’ relevant experience in international development or related field. Internship(s) experience with an international NGO a plus

Related Skills or Knowledge:  Experienced with Microsoft Excel, Word and PowerPoint required.  Introductory experience in proposal development support a plus.   Familiarity with USAID regulations helpful.  Detailed oriented and organized.  Ability to prioritize, take direction, and handle varied tasks within deadlines.  Strong communicator, both verbally and in writing.  Collaborative, team oriented individual

Language Skills: English required.  Proficiency in French a plus.

Travel:  Travel may be required, up to 10%

 

Application instructions

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