USPSC Senior Program Operations Specialist (Multiple Positions)

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Jul-10-2020
  • Posted
    Jun 12

Position description

SOLICITATION NUMBER: 720FDA20B00057
ISSUANCE DATE: June 12, 2020
CLOSING DATE AND TIME: July 10, 2020, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Senior Program Operations Specialist (SPOS) under a United States Personal Services Contract (USPSC), as described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link: https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

OFDA Recruitment Team
E-Mail Address: [email protected]
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,
/s/
Renee Newton
Contracting Officer


DUTIES AND RESPONSIBILITIES
The SPOSs will assist in carrying out the core functions of the BFIT Team in support of OFDA’s worldwide humanitarian assistance operations and mandate. The incumbents will not necessarily support all functional areas simultaneously, or perform all tasks within, but will work within a dynamic, flexible, and interchangeable team to ensure all duties are covered and tasks are completed.

The duties and responsibilities include:
Budget Formulation and Planning
 Support the formulation of annual and supplemental program budget requests, narratives, and supporting materials for humanitarian contingency funding, based on historical trends, projected humanitarian needs, and knowledge of organizational and USG budgetary priorities.
 Support the justification of external budget requests, including providing written and verbal briefings to OFDA’s budgetary stakeholders, such as USAID’s Office of Budget and Resource Management; the State Department’s Office of U.S. Foreign Assistance Resources; the White House Office of Management and Budget; and U.S. Congress.
 Work closely with OFDA’s disaster response and technical staff to understand OFDA’s humanitarian assistance programming priorities and advocate for OFDA’s budget with external budgetary stakeholders based on these priorities.
 Coordinate closely with counterparts in USAID/DCHA’s Office of Food for Peace and Office of Policy and Program Management on budget formulation and justification.
 In coordination with OFDA’s policy team, track the appropriations process and analyze appropriations legislation, including any special language or restrictions pertaining to OFDA’s funding that could impact OFDA’s humanitarian assistance programs.
 Support the annual internal planning and execution of a complex office budget that consists of reserves for unforeseeable disasters and emergencies, programs to address ongoing emergencies, disaster risk reduction programs, as well as program support and operational expenses.
 Develop templates, timelines, and guidance for the OFDA annual budget allocation process, and communicate these to OFDA’s staff.
 Advise OFDA Senior Management during the annual budget allocation process and facilitate the allocation of budgets to divisions and teams once budgets are approved.
 Support the development of guidelines for use of funds provided to OFDA for specific countries, emergencies, or types of disaster assistance and set up systems to track them.
 Track the status of OFDA’s disaster assistance resources, provide regular budget status updates to OFDA senior management and team leaders, and advise on budget reallocations as result of new disasters, shifting humanitarian needs and priorities, or budgetary developments.
 Formally and informally communicate OFDA’s budget stakeholders on OFDA’s budget position, priorities, and plans, both in writing and verbally.
Budget Execution and Financial Management
 Develop expertise in all Agency corporate financial and procurement management systems used to manage and program OFDA’s disaster assistance funding.
 Facilitate the apportionment and allotment of OFDA’s humanitarian funding.
 Process financial transactions using OFDA’s program management and reporting system, and the Agency’s financial and procurement systems, as well as reconcile data between the systems to ensure accuracy.
 Maintain budget and finance related records for OFDA’s disaster assistance program funds.
 Provide limited technical support to OFDA staff on the use of OFDA’s program management and reporting system and Agency financial and procurement systems; develop written procedures and guidelines for users specific to OFDA’s unique business process needs.
 Train junior staff as needed on financial systems and processes, including developing and maintaining Standard Operating Procedures for the unit.
 Facilitate the financial components of joint programming between OFDA and other parts of USAID, utilizing USAID’s corporate systems such as GLAAS or the Field Support Database.
 Advise on, review, and facilitate clearance and processing of emergency based reimbursable agreements with other federal agencies during disasters.
 Negotiate and facilitate transfers to/from other federal agencies, as needed.
 Support OFDA’s internal control processes, especially as they relate to financial management of OFDA’s disaster assistance program funds and support the preparation of OFDA’s submission for the annual Federal Managers Financial Integrity Act exercise.
 Educate OFDA’s global workforce on basic budgetary and financial management concepts, such as the principles of appropriations law, funds control violations, and pertinent USAID budgetary or financial policies, through briefings or meetings.
 Monitor use of OFDA program funds by overseas USAID offices to ensure that resources are fully accounted for and utilized in accordance with the OFDA disaster assistance mandate and consistent with the accounts/appropriations provided to OFDA.
 Coordinate and monitor the accruals process on a quarterly basis and provide information and guidance as necessary to OFDA staff.
 Coordinate the annual review of unliquidated balances, including researching and facilitating de-obligations of unliquidated funds as appropriate.
 Manage OFDA’s operating expense budget.
Financial Reporting and Analysis
 Meet regular budgetary and financial reporting requirements to OFDA’s budgetary stakeholders as well as auditors.
 Perform financial data quality assurance and review.
 Prepare reports in response to ad hoc inquiries from OFDA staff, OFDA’s budgetary stakeholders, and auditors.
 Prepare OFDA’s contributions to State/USAID budget reports and exercises, such as the Annual Operational Plan.
 Satisfy reporting requirements, related public announcements of humanitarian funding.
 Coordinate the reporting of OFDA financial data via USAID corporate systems to public open data platforms, including the development of guidance and procedures to ensure that the publication of OFDA data in the public realm is appropriately stream-lined, protected, accurate, and representative.
 Manipulate and query OFDA and USAID corporate systems to produce standard reports and ad hoc reports, utilizing Microsoft Excel as necessary.
 Interface with systems development teams to define financial data and reporting requirements, and ensure systems are designed to capture necessary data.
 Analyze humanitarian needs, trends, and available resources, and present such analysis in verbal and written briefings, charts, and graphs, either to support strategic planning of OFDA teams or communicate to leadership or external audiences.
Other OFDA Duties
 Serve, as needed, as Program Support representative on technical evaluation panels for OFDA solicitations including Personal Services Contractors (PSCs) and Contracts.
 Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
 As needed, serve as a member of the Washington-based RMTs which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied. RMT service is not a core requirement or expectation for this position, but occasional RMT activations are possible.
 As needed, serve on DARTs which would involve deployment overseas for an extended period. DART service is not a core requirement or expectation for this position, but occasional deployments are possible.
 As needed, may serve on temporary detail within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and will report to the BFIT Team Lead or his/her designee.

SUPERVISORY CONTROLS:
Supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.
12. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
13. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
14. START DATE: Immediately, once necessary clearances are obtained.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor's degree plus seven (7) years of progressively responsible experience working in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field. Experience with and strong interest in MS Excel and information or financial management systems is required.
OR
Master’s degree plus five (5) years of progressively responsible experience working in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field. Experience with and strong interest in MS Excel and information or financial management systems is required.
OR
At least nine (9) years of progressively responsible experience working in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field, culminating in the set of duties and responsibilities similar to those of this position. Experience with and strong interest in MS Excel and information or financial management systems is required.
 

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

3.    Supplemental document specifically addressing the QRFs shown in the solicitation.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.