USPSC Operational Planning Team Lead

USAID/BHA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    May-08-2021
  • Posted
    Apr 13

Position description

SOLICITATION NUMBER: 720BHA21R00034
ISSUANCE DATE: April 10, 2021
CLOSING DATE AND TIME: May 8, 2021, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Field and Response Operations (FARO), is seeking offers from qualified U.S. citizens to provide personal service as an Operational Planning Team Lead under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1.    Complete resume. In order to fully evaluate your offer, your resume must include:  

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work. 
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification. 
(d) U.S. Citizenship
(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.). 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.  

2.    USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

    FARO Recruitment Team
    E-Mail Address: [email protected]
    Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the FARO Recruitment Team via the information provided above.

                    Sincerely,
                    Sonja Stroud-Gooden
                    Contracting Officer

Qualifications

DUTIES AND RESPONSIBILITIES

Management Duties

•    Supervise and manage OPT permanent and surge staff, including recommending and approving staff for assignment to trainings, exercises, response operations, briefings, or other functional roles.
•    Foster an environment that emphasizes trust, open communication, creative thinking, and teamwork.
•    Manage the team's direction, work plans, and budget; provide daily leadership to team members by assigning tasks, setting performance expectations, mentoring, and conducting formal and informal performance reviews.
•    Track and support team member professional development including Position Task Book completion and required BHA trainings.
•    Oversee the development, management and implementation of a formalized operational planning role within existing response system.
•    Oversee team initiatives to create and maintain institutional planning resources including operational planning specific best practices and training courses.
•    As required, ensure the integration of operational planning concepts and procedures into BHA organizational documents.
•    As requested, arrange for operational planner support to planning efforts throughout the Bureau.
•    Support the management of BHA's continuity program, including the development of Continuity of Operations Plans and exercises; participation in key Agency continuity working groups, and monitoring of potential continuity threats and hazards.
•    Advise BHA's senior leaders and staff on operational planning issues

Planner Duties

•    Support operational level planning efforts across the Bureau, as requested.
•    Facilitate and/or coordinate operational level (business level) disaster response planning activities.
•    Draft new or update existing plans and strategies in order to support BHA response teams, Geographic Offices, and other Bureau customers.
•    Support the development of crisis, scenario, and contingency disaster response plans.
•    Support an all-hazards operational risk analysis to identify potential future response planning scenarios.
•    Perform and/or coordinate data collection and management as needed to support the operational planning process.
•    Provide technical advice, training, and guidance to BHA staff in developing specific disaster response plans and enabling a culture of planning within the Bureau.
•    Serve as a subject matter expert for operational planning concepts, processes, and values.
•    Serve as a subject matter expert on the types of operational planning, including deliberate and crisis planning.
•    Serve as a subject matter expert on the various types of operational response plan formats, including contingency, functional, demobilization.
•    Design, develop, and implement planning templates to support response plan communication and implementation.
•    Develop planning-based relationships throughput the Bureau and Agency to promote organizational understanding and acceptance of operational planning concept.
•    Develop briefings, presentations, and training products to inform Bureau leadership and staff of ongoing operational planning efforts.
•    Provide education, training, and other support as needed to promote the understanding and use of operational training throughout the Bureau.
•    Make recommendations on operational planning-related training for Bureau staff.
•    Track best practices in planning efforts from humanitarian organizations to include BHA, non-governmental organization (NGO) partners, interagency partners, and host nations.
•    Maintain situational awareness of broader mitigation and disaster response planning efforts across the USG via engagement with Missions and interagency partners.
•    Serve as a representative in interagency planning exercises with subsequent reporting to relevant BHA leadership on activities, lessons learned, best practices and future activities as a result of BHA participation.
•    Participate in exercises, After Action Reviews, and interagency conferences as it pertains to the execution of operational planning activities.

General Duties

•    Sign up for and serve as needed on Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will vary.
•    Serve as the BHA after-hours duty officer on a rotational basis for approximately one week every six months.
•    As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
•    As needed, may serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.
•    Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and will report to the Field Operations Division Chief or his/her designee.

SUPERVISORY CONTROLS:
Supervisor provides administrative directions in terms of broadly defined missions or functions.  The USPSC independently plans, designs and carries out programs, projects, studies or other work.  Results are considered authoritative and are normally accepted without significant change.  

12. PHYSICAL DEMANDS 

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained. 

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION 

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to, international relations, disaster/emergency management, planning, or a related field) plus nine (9) years of relevant work experience. Three (3) years of this experience must be field (domestic or overseas) experience in operational planning, emergency relief, disaster management, humanitarian assistance, emergency relief program operations, crisis management, planning, or other relevant work experience.

OR

Master’s degree with significant study in or pertinent to the specialized field (including but not limited to, international relations, disaster/emergency management, planning, or a related field) plus seven (7) years of relevant work experience. Three (3) years of this experience must be field (domestic or overseas) experience in operational planning, emergency relief, disaster management, humanitarian assistance, emergency relief program operations, crisis management, planning, or other relevant work experience.

Application instructions

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]