Special Assistant, Office of the USG - DSS (Temporary Job Opening), P4 (Temporary Job Opening)

UN Department of Safety and Security
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Apply by
  • Posted
    Aug 28

Position description

Special Notice

• The duration of need for this temporary job opening is for a period of 364 days. 
• Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
• This position is open for internal and external applicants.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further "stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…" Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.  
• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.  
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.  
• The expression "Internal candidates", shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15. 
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.  
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1. 
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

Org. Setting and Reporting

The Department of Safety and Security (DSS) is responsible for providing leadership, operational support and oversight of the security management system to enable the safest and most efficient conduct of the security programmes and activities of the United Nations System. The advertised position is located in the Office of the Under-Secretary-General in the Department of Safety and Security. The incumbent reports to the Under-Secretary-General (USG).


Under the overall guidance of the USG and within delegated authority, the incumbent is responsible for the following duties: 
• Policy Advice Function: Provides oral and written advice to the USG regarding operational activities and policy; Undertakes a preliminary review of policy and operational documents, before submitting them to the USG; Researches, analyses and formulates solutions to existing and emerging policy and operational issues; Advises the USG in negotiations with Member States on security-related issues; Manages the research, planning, delivery and coordination of projects, as directed by the USG; Accompanies the USG on field missions, to attend meetings or conferences, and for other purposes, as required.
• Liaison/Representation Function: In consultation with the USG, liaises with the Spokesman of the Secretary-General on security-related matters and provides day-to-day guidance on operational issues of interest to the media; Establishes and maintains effective high level liaison with both internal and external stakeholders and with partners; Prepares or approves drafts of statements and speeches for the USG on security-related matters; Drafts correspondence for and on behalf of the USG, including confidential correspondence to field offices, governments and Permanent Missions; Receives and reviews confidential communications from governments and drafts diplomatic communications on behalf of the USG, and replies as appropriate; Acts as liaison for internal and external reviews of the Department, including the implementation of recommendations.
• Support Function: Undertakes a range of operational support tasks, project or research work to support the USG; Reviews and comments on communications addressed to the USG, suggests course of action, and if appropriate assigns them directly for action to a Division/Service/Office in the Department; Receives communications prepared for the signature of the USG by any member of the Department, reviews them for substance as well as style, and clears them for the USG's signature; Organises and assists in the preparation of written statements, talking points, background papers and draft reports.
• Management of the USG's Office: In coordination with other professional staff in the front office, manages the office of the USG to ensure smooth and uninterrupted operations of the office, provides back up to each other and serve as point of referral on problems which require the USG's attention; Ensures prompt and efficient communication and coordination with other units within the Department, with other Departments within the Secretariat, with other UN organizations, and with field and operational counterparts; Deals with specific policy and managerial issues as indicated by the USG or identified by incumbent in the course of duty; conducts consultations with senior staff and actively contributes to the development of solutions to operational issues that may arise; Coordinates intra-departmental meetings, including the weekly Directors’ meeting chaired by the USG, arranges the agenda and coordinates follow-up action as appropriate. 
• Performs other duties as required.


• Professionalism: Knowledge of the UN and its internal procedures; Ability to discern priorities and develop clear organizational goals; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


Advanced University degree (Master's or equivalent degree) in international relations, law, public administration, business administration, management, communications or related area. A first-level university degree in any of these fields in combination with 2 additional years of qualifying work experience, may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in political affairs, security, project or programme management, administration, international relations or related area. At least three years of experience must be at the international level. A minimum of one year experience in the field is desirable. Experience in support to a senior manager is desirable. Experience in policy analysis and development is desirable.


English and French are the working languages of the UN Secretariat. For this position, fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

Application instructions

*Please be sure to indicate that you saw this position on Globaljobs.org*

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