HR Partner - Operations and Programmes

Open Society Foundations
  • Location
    Berlin, Germany
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Jul 25

Position description

HR Partner - Operations and Programmes. Berlin. Posting Date: 07/24/2019. Deadline: 08/09/2019

The Human Resources Team

The Human Resources (HR) team, comprised of 50+ members, sits in our Berlin, London and New York offices and supports OSF staff across the global network of foundations, in over 40 countries. The team is comprised of generalists spanning the North America, Latin America, Europe, Eurasia, Middle East, Africa, South West Asia, and Asia Pacific regions, as well as HR specialists comprised of Talent Development, Human Resources Information System (HRIS), Compensation & Benefits, Diversity and Inclusion, and Recruitment.

Job Profile

Lead the Human Resources operations of Open Society Foundations Office in Berlin, oversee the provision of HR services to employees, including payroll, benefits administration and immigration. In addition, responsible for partnering with one or more OSF Program(s) providing strategic and operational support as needed. Collaborate closely with OSF's global community of HR Managers and HR Partners.

We are seeking a collaborative, thoughtful and innovative HR Partner Operations and Programs to oversee and manage the provision of HR services to employees, including payroll, benefits administration and immigration in the Berlin office. In addition, the HR Partner Operations and Programs will be responsible for partnering with OSF Program(s) providing strategic and operational support as required by the Global Deputy HR Director across OSF's hub offices, Programs, Departments and Foundations. As a strategic partner the role is responsible for supporting global initiatives as they arise, the work of other HR Partners and for leading and coordinating the complete range of HR services acting as the primary HR focal point when the need arises. The role will also be responsible for supporting the development of the HR capacity of regional offices and foundations. The HR Partner reports to the Deputy Director of Human Resources, they collaborate closely with the global subject matter experts known as the "HR specialists" to execute HR global programs and standards.

RESPONSIBILITIES

HR Operations

  • Ensure the provision of timely and accurate HR services to Berlin based employees and to other HR colleagues;
  • Advise managers and HR colleagues on local employment practices and compliance with national law; maintain up-to-date knowledge of emerging employment legislation and codes of practice;
  • Oversee the implementation and ensure compliance to human resources policies and procedures in German; develop local policies and processes as needed;
  • Responsible for leading and supporting Partners during investigations.
  • Oversee the HR preparation of the payroll, benefits program, and immigration processes, including maintenance of compliance of employee files and other pertinent employee information;
  • Work as part of the HR operational work group to ensure consistency of HR operational practice across OSF offices;
  • Works as part of the global HR team to contribute to and develop HR policies, processes, initiatives and services undertaking project work as required.


HR Partnership and Support - Specific Program(s)

  • Act as a single point of contact for the employees and managers in the programs and departments they support specifically, developing a trusting and consultative relationship with all levels of managers and employees;
  • Provide support for a range of HR strategic and operation issues as agreed and planned with the Global Deputy HR Director;
  • Develop and maintain a strong understanding of the program strategies and work and build relationships with senior department heads to improve overall capacity to manage HR in the program;
  • Consult with managers and leaders to influence and facilitate the development of their organizational priorities and to lead and manage people in a complex and transforming global work environment.
  • Provide support and leadership when required for the complete range of Human Resources activities including employee relations, performance management, benefits and compensation, full employee life cycle, inclusion initiatives, learning and development, workforce planning, organization structure, etc.;
  • Together with HR Partners and Managers oversee the compliance of HR management with HR global standards, policies and procedures and build the capacity at the regional and Foundations level to meet these standards, ensuring sufficient and competent resources are allocated to HR work in each location;
  • Actively participate in the design and planning of global HR programs and initiatives and lead the implementation for their Programs and Departments;
  • Responsible for data integrity of their portfolio in OSF human resources information systems.


Candidate Profile

The ideal candidate will have between 7 to 10 year experience as an HR Generalists, with 4+ years' experience leading and managing an HR operations team and of team management. Substantial experience of working with German labour law and Employee Relations experience, and experience of HR Practice in a German context is essential.

They will need:
  • The capacity to build trusting and collaborative relationships with HR colleagues, employees and managers at all levels, keen ability to coach and guide.
  • A working knowledge and expertise of multiple HR and organizational development disciplines, including compensation practices, organizational design, employee relations, performance management, learning and development, diversity and inclusion, workforce planning, and change management.
  • Experience streamlining and integrating human resources systems and processes, and leading local implementation of global initiatives.
  • Experience in HR transformation and building inclusive work environments, experience in the not-for-profit is a plus.
  • The ability to thrive in a fast-changing, fast-paced, yet consultative environment.
  • To be results driven and have a comprehensive approach to managing all HR processes from end to end; from administrative to highly strategic.
  • The ability to troubleshoot, pick up projects mid-stream and to follow projects through to completion, and make decisions with limited information.
  • The ability to manage investigative processes.
  • Fluency in written and spoken English and German
  • Unparalleled organizational, communication, leadership, and customer service skills.
  • The candidate must be able to travel internationally up to 40% of the time.


Application Instructions: Please include a cover letter and resume when submitting an application.

Competitive rates of pay apply.

We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfill the essential functions of the job.
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