USPSC Regional Advisor

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Feb-27-2020
  • Posted
    Dec 30

Position description

SOLICITATION NUMBER: 720FDA19B00086               

ISSUANCE DATE: December 26, 2019                 

CLOSING DATE AND TIME: February 27, 2020, 12:00 P.M. Eastern Time                             

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Regional Advisor (RA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,                                                          

/s/

Renee Newton

Contracting Officer

 

 

 

 

 

 

 

 

 

 

 

 

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720FDA19B00086

2. ISSUANCE DATE: December 26, 2019

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS:

This solicitation is open and continuous until February 27, 2020. The following are the closing dates for each review period:

                    January 16, 2020, 12:00 P.M. Eastern Time

                    February 27, 2020, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at OFDA’s discretion.

4. POINT OF CONTACT: OFDA Recruitment Team, [email protected]  

5. POSITION TITLE: Regional Advisor

6. MARKET VALUE: $90,621 - $117,810 equivalent to GS-14 (not eligible for locality pay)

Final compensation will be negotiated within the listed market value and based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.

7. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options

8. PLACE OF PERFORMANCE: Rangoon, Burma

There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training. After completion of Washington training, the Regional Advisor will be assigned to the place of performance.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT). 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management (HRM) Team, Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team. 

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and the Food Security and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally. The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences. It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.

USAID’s Office of Food for Peace (FFP) is the largest provider of food assistance in the world. FFP works together with UN Agencies and NGOs to reduce hunger and malnutrition and ensures that adequate, safe and nutritious food is available, accessible to and well-utilized by all individuals at all times to support a healthy and productive life. Each year on average, FFP provides more than $2 billion of food assistance, reaching 45-55 million beneficiaries in approximately 50 countries.

FFP works in both emergency and development contexts, with emergency and recovery activities comprising 80 percent of total spending. Through its emergency activities, FFP strives to provide food assistance to save lives, reduce suffering and support the early recovery of populations affected by both conflict and natural disasters.

FFP also recognizes that repeatedly responding to emergencies is not sufficient to end hunger and increase food security. FFP development activities help chronically food insecure populations reduce their long-term need for food assistance by strengthening the capacity of developing societies to ensure access to food for their most vulnerable communities and individuals, especially women and children. FFP also helps individuals and communities better withstand future shocks through resilience-building activities.

FFP works closely with many other parts of USAID, especially the Bureau for Food Security, which plays a key role in implementing the President’s Feed the Future initiative, and OFDA. FFP employs a staff of over 100 in Washington and also has officers posted abroad.

INTRODUCTION

To fulfill its mandate, and to effectively respond to disasters worldwide, OFDA has established six regional offices in the following locations: San Jose, Costa Rica; Nairobi, Kenya; Dakar, Senegal; Pretoria, South Africa; Budapest, Hungary and Bangkok, Thailand. OFDA also has other, smaller sub-regional and program offices around the world.

OFDA regional offices are headed by Senior Regional Advisors (SRAs), who work closely with Team Leaders in Washington, and report to the appropriate Division Director. SRAs serve as the regional team leaders for all response, preparedness and Disaster Risk Reduction (DRR) activities. They serve as key interlocutors with embassies and missions in a disaster, and may serve as the DART Leader if needed. They are principally responsible for managing regional offices, monitoring all grants on OFDA funded humanitarian assistance program implementation, overseeing sub-regional offices as appropriate, supervising the office staff, and developing, in consultation with their respective Regional Advisors (RAs) and Washington-based Team Leaders, the multi-year non-response program strategies for their respective regions. They coordinate with OFDA/Washington on disaster response activities, determine program priorities, and identify and formulate disaster preparedness, mitigation, and training programs for their respective regions.

The RAs report to the SRAs. They ensure that OFDA’s objectives for disaster response and assistance, strategic reporting and analysis, are met. The RAs are responsible for monitoring and reporting on OFDA-funded programs and activities, and formulating disaster response, preparedness, mitigation and training programs for the region.

FFP has Senior Regional Food Security Advisors and Food Security Advisors co-located with OFDA at the six regional offices and other locations. These FFP regional representatives work closely with OFDA counterparts to monitor and assess food security conditions and execute FFP emergency and non-emergency programs in the respective regions.

OBJECTIVE

OFDA’s East Asia Pacific (EAP) Regional Office requires the services of an RA in order to meet its objectives of responsibly planning, programming, monitoring, and evaluating OFDA funded-activities in Burma and within the EAP region. The RA is also be expected to plan, program, monitor, and evaluate food security programs managed by the Office of Food for Peace (FFP), and to coordinate extensively with FFP Regional Advisors and Washington-based Team Leaders.

DUTIES AND RESPONSIBILITIES

This position requires an individual who is able to reside in Rangoon, Burma, as determined in consultation with the Embassy and the Mission, and subject to security and programmatic considerations.  It also requires willingness to travel on short notice for regional coordination meetings.

This position requires substantial coordination with representatives from other USAID offices, the U.S. Embassy, other USG agencies, host government officials related to the Burma response, U.S. military representatives, as well as with relevant UN agencies and NGOs, therefore requiring a highly collaborative work style.  The RA must be prepared to function effectively in a challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines.

Working directly under the guidance and supervision of the SRA for EAP, the RA will work in close collaboration with a program team that may include other RAs, Senior Humanitarian Advisors, Program Officers, Field Monitors, Regional Team Leaders, Disaster Operation Specialists, and/or Program Assistants. Specifically, the RA will be responsible for the following:

Contextual Specialty

  • Serve as an expert on humanitarian issues, priorities, lessons learned, and opportunities in the region of responsibility.
  • Provide expert guidance on political, humanitarian, organizational, structural, and stakeholder interests specific to the region of responsibility.
  • Prepare and/or provide substantive guidance in the preparation of regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries.

Portfolio Management

  • Develop and maintain a detailed understanding of OFDA’s program strategy and the implementation of resulting awards in the area of assigned responsibility.
  • Guide regional team efforts to develop appropriate programmatic strategies for disaster responses and DRR efforts in the area of responsibility.
  • Review program proposals on disaster assistance activities and emergency projects for conceptual soundness, technical feasibility, and budget.
  • Lead/conduct initial assessments to identify humanitarian needs and/or DRR opportunities across a broad spectrum of sectors, in current disaster sites or locations with high vulnerability.
  • Monitor ongoing humanitarian response and DRR activities to validate that objectives are met and beneficiaries are served.
  • Lead the development of country-, issue-, or disaster-specific strategies across the region of responsibility, as well as timely revision of these strategies as contextual realities shift.
  •  Re-assess implementation approaches and strategies on an ongoing basis and make recommendations for appropriate shifts to approach or resource allocation.
  • Participate in the development of field-based recommendations on difficult resource and programmatic trade-offs within the region.

Representation

  • Develop and maintain relationships with representatives of host governments, donor governments, IOs, NGOs, U.S. embassies, and USAID missions to ensure efficient and coordinated humanitarian response and DRR activities.
  • Represent USAID in joint efforts to design, develop, and implement humanitarian strategies and intervention with local governments and donor, partner, and UN organizations, as appropriate.
  • Advise regional officials, including host country authorities and other USAID officials on disaster response, mitigation, and risk reduction efforts, including the review of sector disaster response and DRR plans.
  • Work with local and regional institutions and private/public sector organizations to incorporate DRR into appropriate programs.

Leadership

  • Support regional team efforts to develop current and future strategic direction for the regional office to include programmatic, liaison and representational prioritization, and human and financial resource requirements.
  • Participate in a leadership role in office-wide policy initiatives to ensure field perspectives are well-represented.
  • Serve as a peer-mentor for program staff working to increase exposure and experience in field-based humanitarian operations.

General Duties

  • Supervise relevant USPSCs and foreign national program staff in assigned program offices.
  • Serve in leadership, planning, or program positions on response teams, assessment teams, or to provide coverage for field offices within and outside the region.
  • Serve in leadership, planning, or program positions on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters, for up to 45 days. The duties on RMTs will be varied.
  • Ensure timely reporting of OFDA’s activities in the region through written cables, analyses, strategies, and other requests for written information and/or oral briefings.
  • Maintain regular communications with the regional (and/or sub-regional) office in the area of responsibility and with OFDA/Washington.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report directly to the SRA for the EAP region or his/her designee.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with study in, but not limited to, international relations, development, economics, food policy, or a specific country, and a minimum of nine (9) years of progressively demonstrated experience in emergency relief, DRR and/or disaster preparedness programming and management, five (5) years of which were overseas field experience as demonstrated by short-term deployments or assignments in emergency situations.

OR

Master’s degree with study in, but not limited to, international relations, development, economics, food policy, or a specific country, and a minimum of seven (7) years of progressively demonstrated experience in emergency relief, DRR and/or disaster preparedness programming and management, three (3) years of which were overseas field experience as demonstrated by short-term deployments or assignments in emergency situations.

Qualifications

Bachelor’s degree with study in, but not limited to, international relations, development, economics, food policy, or a specific country, and a minimum of nine (9) years of progressively demonstrated experience in emergency relief, DRR and/or disaster preparedness programming and management, five (5) years of which were overseas field experience as demonstrated by short-term deployments or assignments in emergency situations.

OR

Master’s degree with study in, but not limited to, international relations, development, economics, food policy, or a specific country, and a minimum of seven (7) years of progressively demonstrated experience in emergency relief, DRR and/or disaster preparedness programming and management, three (3) years of which were overseas field experience as demonstrated by short-term deployments or assignments in emergency situations.

Application instructions

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

Supplemental document specifically addressing the QRFs shown in the solicitation.
USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 
Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated.

False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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