USPSC Senior Humanitarian Advisor (Multiple Positions)

USAID/BHA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Jul-27-2021
  • Posted
    Jul 07

Position description

SOLICITATION NUMBER: 720BHA21R00057                         

ISSUANCE DATE:  July 6, 2021                 

CLOSING DATE AND TIME:     July 27, 2021, 12:00 P.M. Eastern Time                              

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Global Policy, Partnerships, Programs, and Communications (G3PC), is seeking offers from qualified U.S. citizens to provide personal service as a Senior Humanitarian Advisor (SHA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

 

            G3PC Recruitment Team

            E-Mail Address: [email protected]

            Website: www.BHAjobs.net

 

Any questions on this solicitation may be directed to the G3PC Recruitment Team via the information provided above.

 

                                                            Sincerely,

                                                         

 

Sonja Stroud-Gooden

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

The Senior Humanitarian Advisor will provide critical analysis on humanitarian policy issues, collaborate with high-ranking officials within the international community, manage humanitarian policy awards, and work to strengthen BHA’s relationships with Public International Organizations (PIOs), NGOs, the USG Interagency, U.S. Congress, and other organizations such as think tanks, academic institutions and foundations.  He/She will help plan organizational strategies and responses to humanitarian crises, actively work with members of United Nations (UN) delegations on USG positions on humanitarian issues, provide effective liaisons with the UN offices in Geneva, Rome, and New York, and anticipate and prepare documents and briefing memos on humanitarian issues for important meetings and events.

The Senior Humanitarian Advisor will be a principal source of information and advice to G3PC on global grants management procedures and will be charged with the oversight of grants administration laws and regulations as well as providing advice and guidance on grants policies, issues, and administration. This assignment involves providing experienced analytical and advisory support on humanitarian issues for the planning, development and execution of U.S. foreign policy within a broad and complex geographic or functional specialty area.

The Senior Humanitarian Advisor will be required to be available for overseas travel which may occur up to 30% of the year, with each deployment possibly lasting up to 90 days.

The Senior Humanitarian Advisor’s duties and responsibilities include the following:

Policy Leadership & Analysis:

  • Lead on the identification, research, analysis, and development of recommendations on all issues and matters relating to humanitarian affairs and anticipate the need for such policy analysis.
  • Represent USAID at multilateral, donor, and U.S. Congressional meetings covering a broad range of humanitarian issues, including related to PIO policy and programs, and provide BHA with analysis and guidance on relations with the UN system.
  • Attend various NGO, UN, PIO, and other meetings and provide critical information and views to formulate humanitarian policies and coordinate strategies on policy issues.
  • Backstop the Team Lead on USAID/BHA representation in U.S. delegations to PIO executive board meetings and other strategic engagement with PIO governance structures.

External Relations:

  • Interact with Department of State colleagues on developing strategies and policies toward UN agencies, PIOs, and humanitarian issues.
  • Initiate and maintain strong working relationships with other donor countries in order to promote humanitarian principles and coordinate disaster response activities.
  • Manage visits of senior UN officials engaged in programmatic responses to ongoing humanitarian crises, including liaising with other USAID offices and the USG interagency.
  • Develop and maintain cooperative working relationships with the USG Interagency, including U.S. Congress, Department of Defense (DoD), and other USG agencies. Serve as a skilled point of contact for these groups in the area of humanitarian affairs.
  • Represent BHA on specific humanitarian issues of concern with International Organizations (IOs) and NGOs and convey demarche messages as needed.
  • Represent USAID at meetings with the UN, IOs, PIOs, and other donors and other conferences sponsored by members of the international community; provide guidance and advice on USG positions, negotiate strategies, and, in consultation with USAID/Washington, conduct negotiations with the donor community and make recommendations to the appropriate officials in USAID.

Internal Coordination:

  • Manage the team’s coordination with relevant USAID bureaus and offices, including the USAID Office of General Counsel, USAID’s Office of Acquisition and Assistance, and USAID’s Bureau for Policy, Planning and Learning. This includes keeping track of the latest USAID standard provisions pertaining to PIOs and USAID Automated Directive Systems (ADS) 308 policy.
  • Anticipate the needs of the organization regarding developments in the areas of humanitarian affairs and prepare analyses, briefings, documents, and meetings as required.
  • Work with counterparts in other donor organizations at the most senior levels to exchange information, establish meetings on specific donor issues, solicit publications, and collect information on training opportunities; coordinate these activities with relevant USAID officers.
  • Advise USAID/BHA staff on issues regarding donations and requests for USG support and information sharing from private and public interest groups, including those formed on an ad hoc basis during disaster assistance operations.

Award Guidelines and Regulations:

  • Serve as a technical resource for BHA staff, NGO, and PIO partners on BHA awards, including on USAID policies governing PIOs or NGOs and adherence to USG regulations.
  • Promote uniform policies and procedures relating to PIO and NGO partner agencies on award management and contribute to the development of internal guidance to streamline the awards process.
  • Participate in Bureau- and/or Agency-wide working groups to ensure award consistency on all levels, including policy-related decisions that impact programs such as partner vetting, ADS revisions, and PIO categorical exclusions.
  • Serve as a member of BHA working groups that assist in formulating and maintaining BHA grant policy and guidelines.
  • Mentor and train new G3PC and BHA staff on PIO or NGO award making and management.
  • Evaluate compliance with existing processes and procedures.
  • Contribute to the development of solicitations, technical evaluation committees, and award packages.

Administrative and Other General Duties and Responsibilities:

  • Act as Team Leader when the Team Leader is out of the office on leave, a detail assignment, or temporary duty.
  • Assist in promoting and cultivating team morale and workplace collaboration in a diverse, equitable, and inclusive work environment.
  • Sign-up for and serve as needed multiple times throughout the year on Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters.  The duties on RMTs will vary.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary details within the office or region. Duties performed while on detail will align with the Division’s existing duties and responsibilities as well as directly related to the scope of work provided.
  • Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in the Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report to the designated Division Chief or his/her designee, with guidance from the Office Director or his/her designee.

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resources available. The USPSC consults with his/her supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments, and for planning approaches or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy or a related field) plus minimum of nine (9) years of progressively responsible experience working in emergency relief and humanitarian assistance and on humanitarian programs and policy issues, two (2) years of USG experience managing complex humanitarian programs or policy issues. Offerors must demonstrate work experience with a humanitarian organization, such as a USG foreign assistance agency, UN, IO, or international humanitarian NGO, think tank, or academic institution.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy or a related field) plus minimum of seven (7) years of progressively responsible experience working in emergency relief and humanitarian assistance and on humanitarian programs and policy issues, two (2) of USG experience managing complex humanitarian programs or policy issues. Offerors must demonstrate work experience with a humanitarian organization such as a USG foreign assistance agency, UN, IO, or international humanitarian NGO, think tank, or academic institution.

Application instructions

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours

worked per week for each position. Any experience that does not include dates

(month/year), locations, and hours per week will not be counted towards meeting the

solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related

skills, or job-related honors, awards or accomplishments. Failure to identify an academic

discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career

Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully

meet the experience requirements as stated in this solicitation for each grade level(s) for

which you are applying. This information must be clearly identified in your resume. Failure

to provide information sufficient to determine your qualifications for the position will result

in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2

is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the

offer is true, correct, complete, and made in good faith. You agree to allow all information on

and attached to the offer to be investigated. False or fraudulent information on or attached to

your offer may result in you being eliminated from consideration for this position, or being

terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation

number on your offer, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

Via email: [email protected]