Research Assistant, CUSE

The Brookings Institution
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Jul 21

Position description

The Research Assistant works under the supervision of the Director and the Associate Director of the Center on the United States and Europe (CUSE) to provide comprehensive research support, as well as administrative support and coordination for the day-to-day operation of the center and for certain CUSE events. Research topics include U.S.-European relations, European foreign and security policy, U.S. alliances and grand strategy, and other international affairs topics. Serves as point of contact for travel and media-appearance scheduling for certain scholars; works as team member to provide general programmatic support across the Center.

Responsibilities:

Research Support (60%)

  • Supports the CUSE Director as well as other CUSE scholars, as assigned, in all aspects of policy research, including support in the drafting of books, papers, opinion pieces, and blog posts, presentations and speeches.
  • Collects data from various sources including libraries, government documents, and personal contacts; reads sources for relevance to research themes; assembles data, documents, and reports.
  • Updates and checks existing data and footnotes; fact-checks, edits, and proofreads publications.
  • Compiles bibliographies and chronologies; writes briefing memos; prepares notes on meetings and conferences; creates and maintains spreadsheets and databases.
  • Reviews, proof reads, and edits CUSE publications, transcripts, and other event documents as directed by the Associate Director of CUSE and, on occasion, for other staff, by request.
  • Works with Communications staff to update the Project’s page on the Brookings website and social media accounts; posts CUSE content and event information to the website.
  • Coordinates with CUSE and Communications staff to ensure publications are distributed to relevant and interested parties in a timely and efficient manner.
  • Maintains and expands databases on relevant subject matter, statistics, and forecasts as necessary.

Event Coordination (25%)

  • Assists CUSE Director, Associate Director, and Senior Fellows in planning and scheduling conferences (including major CUSE events in Washington, D.C. and abroad), roundtables, briefings, meetings, associated travel, and other events in coordination.
  • Manages implementation of relevant CUSE events; coordinates among Director of CUSE, Associate Director of CUSE, Senior Fellows, Foreign Policy (FP) communication staff, Central Communications, and Conference Services to facilitate logistical arrangements for events and conferences. Coordinates development of invitations, announcements, and guest lists; liaises with event speakers and their staff; reserves meeting spaces; arranges for catering; procures audio-visual equipment and necessary event services.
  • Proactively monitors event-day implementation of plans and resolves problems.
  • Tracks costs and retains receipts for conferences, meetings, roundtables, and events.
  • Maintains calendar and record of events and activities, and conveys to relevant FP staff.
  • Coordinates the maintenance and updating of mailing and invitation lists for CUSE publications and events, as well as other contacts databases of officials, experts, journalists and regional actors relevant to transatlantic affairs, Europe, and the broader region.
  • Keeps detailed and accurate records of event participants and materials.
  • Maintains CUSE contact database, including updating and expanding information on all contacts.

General Programmatic and Administrative Support (15%)

  • Provides administrative support and coordination to CUSE Director and Senior Fellows as needed; assists with scheduling, managing contact lists, handling correspondence and other administrative duties as requested.
  • Works closely with CUSE and Brookings Institution staff to ensure Center’s activities are carried out in accordance with guidelines and processes of the Foreign Policy program and the Institution.
  • Updates and compiles information for CUSE staff meeting agendas.
  • Assists Associate Director of CUSE in preparing financial reports, coding expenses and invoices, tracking payment requests, and completing timesheets.
  • Meets regularly with the Center staff to coordinate networking activities, schedules, and programmatic duties.
  • Works with the Associate Director to orient new CUSE staff and handles exit procedures.
  • Provides guidance to interns on administrative tasks.
  • Handles staff travel reimbursement requests and reimbursements from conference and event participants.
  • Conducts other relevant work and participates in CUSE activities as needed.

Qualifications

Education/Experience Requirements:

Bachelor’s degree required (degree in International Relations or Political Science, preferred).  Minimum two years of relevant work experience (including strong experience in event coordination and planning, and office management) is required. European work or study experience preferred.

Knowledge/Skills Requirements:

Excellent organizational skills with high level of attention to detail and follow-up required.  Strong oral and written communication skills with ability to interact with all levels of internal and external stakeholders required.  Superb interpersonal skills; poise, tact, discretion and mature judgment to handle and respond appropriately and professionally in high-pressure atmosphere required.  Ability to multi-task and complete tasks in a timely manner whether working independently or as part of a team required.  Ability to effectively utilize the Internet, as well as advanced proficiency in Microsoft Office applications, required.

Application instructions

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